Allocation Group Control Reference (ALLC)

Allocation Group Control Reference (ALLC) is the second window that you should use to set up the cost allocation process. Every group included in the allocation must exist on this window before any other processing is done. When first setting up entries on this window, you should decide what period is covered by this allocation by setting Allocation Cycle . Next, you should set Allocation Type to define which account types are used for selecting General Ledger records for this group's allocation. You should also select [ Y ] Generate Offset and Generate Journal Voucher at this time. If during the allocation process, you decide that Generate Journal Voucher , Generate Offset , or Allocation Cycle must change, you must complete or abort the current allocation, and start the entire process over again.

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Group Number

Key field. Enter a unique group number.

Description

Optional. Enter a description for the allocation group. This field is informational only.

Generate Offset

Default is cleared [ N ]. Select [ Y ] to generate offset entries to the pool records for this group. Also select [ Y ] if Generate Journal Voucher is selected [ Y ].

Generate Journal Voucher

Default is cleared [ N ]. Select [ Y ] to generate Journal Voucher (JV) documents for this group.

Allocation Type

Required. This field defines which account types are used for selecting General Ledger records for this group's allocation by Build Cost Allocation General Ledger (CAGL). Ensure that this indicator is consistent with those entered on Cost Allocation Account Type (CAAT).

Allocation Cycle

Default is Periodic [P] . This field is used when extracting the dollar amounts for Build Cost Allocation General Ledger (CAGL) for the pool and base records on Pool Accumulation Inquiry (PACC). Select Periodic [P] , Quarterly [Q] or Annual [A] allocations.

Data Integrity Options

Fund, Agency, Organization, Sub-Organization, Activity, Function, Object/Revenue, Sub-Obj/Sub-Rev, Job Number, Reporting Category, Project, Program Budget Unit

Default is Base [B] . These fields allow you to specify whether each accounting distribution element used in base record expansion is determined by the pool records or by the base records. These options also determine whether or not the wild card option can be used on base records for each accounting distribution element field on Pool/Base Definition Reference (PBDF). For information on using the wild card option, see the User's Guide . Valid values for these fields are:

Pool [P]

This accounting distribution element is determined from pool records. If Pool [P] is selected, you can use the wild card option.

Base [B]

This accounting distribution element is determined by base records. If Base [B] is selected, you can only use the wild card option in pool records.

 
  • This option only has a bearing on base records when Base Type is Statistical [S] or Fixed Percentage [P] on Pool/Base Definition Reference (PBDA).