Budget Fiscal Year

Key field. Enter the last two digits of the applicable budget fiscal year.

Fund, Agency, Org

Key fields. Enter the applicable fund, agency, and organization.

Appr Unit

Key field. Enter the Appropriation Program and Allotment Program. See Program Reference Alternate Table (PRFA) for valid values.

Object Type

Key field. Enter allotment object type. See Object Type (OTYP) for valid values.

Object Class

Key field. Enter allotment object class. See Object Class (OCLS) for valid values

YTD Amounts

Allotment

Display only. The allotment amount as of the current accounting period.

Pre-encumbered.

Display only. The pre-encumbered amount as of the current accounting period.

Encumbered

Display only. The encumbered amount as of the current accounting period.

Expended

Display only. The expensed amount as of the current accounting period.

Uncommitted

Display only. The uncommitted amount as of the current accounting period. Calculated as YTD pre-encumbered amount + YTD encumbered amount + YTD Expended amount.

Unexpended

Display only. The pre-encumbered amount as of the current accounting period. Calculated as YTD allotment amount - YTD expended amount.

Annual Amounts

Allotment

Display only. The allotment amount for the year.

Pre-encumbered

Display only. The pre-encumbered amount for the year.

Encumbered

Display only. The encumbered amount for the year.

Expended

Display only. The expended amount for the year.

Unobligated

Display only. The unobligated amount for the year. Calculated as Annual allotment amount - Annual encumbered amount + Annual expensed amount.

Unexpended

Display only. The unexpended amount for the year. Calculated as Annual allotment amount - Annual expended amount.

Period

Key field. Enter the allotment year, allotment quarter, and allotment month ( yy q mm ). If allotments are quarterly, the allotment month is blank. If allotments are yearly, the month and quarter are blank.

Allotment Amount

The legislated spending ceiling for a unit of appropriation within this allotment period is displayed.

Pre-Encumbered Amount

The total of all outstanding requisitions submitted against this allotment period is displayed.

Encumbered Amount

The total of all outstanding purchase orders submitted against this allotment period is displayed.

Expended Amount

The total amount spent against this allotment period is displayed.

Uncommitted Amount

The uncommitted balance for this allotment period is displayed. The uncommitted balance is computed as:

Allotment amount - Pre-encumbered amount - Encumbered amount - Expended amount

Unexpended Amount

The unexpended balance for this allotment period is displayed. The unexpended balance is computed as:

Allotment amount - Expended amount

Use Press Control

Yes [ Y ] is displayed for presence control to prevail over full or cumulative control when available. No [ N ] is displayed for Fund Allotment Control to prevail.

Allotment Name

Optional. Enter the description of the allotment as you want it to appear on reports. If you enter a new name for a previously defined code, the system adopts the new name.

Short Name

Optional. Enter the name that you want to appear on the reports when not enough space is available for the full name. If you enter a name for a previously defined code, the system adopts the new name.