Budget Fiscal Year

Key field. Enter the last two digits of the applicable budget fiscal year.

Fund, Agency, Org

Key fields. Enter the applicable fund, agency, and organization.

Appr Unit

Key field. Enter the Appropriation Program. See Program Reference Alternate Table (PRFA) for valid values.

Appr Type

The type of appropriation is displayed. Valid values are:

Regular [01]

Continuing [02]

Supplemental [03]

Special [04]

Multi-Year

Default is cleared [blank] . Select if this is a multi-year appropriation [ Y ].

Active

Default is cleared [ I ]. Select if this unit of appropriation is active [ A ]. You cannot obligate funds against an inactive unit of appropriation

Appr End Date

The last effective date of the appropriation is displayed. You cannot process transactions against the appropriation after the end date.

Budget Authority Opt

The Budget Authority Option as entered on the appropriation and allotment documents is displayed. Ignore this field if the appropriation control is Presence [P] or None [N] . When appropriation control is Full [C] , this option specifies what amount to use as the limit on obligations.

The values for this field are:

Appropriation Only [N]

The appropriation amount is used as the limit on obligations.

Appropriation Plus Actual Receipts [A]

The appropriation amount plus actual receipts against the appropriation is used as the limit on obligations.

Appropriation Plus Estimated Receipts [E]

The appropriation amount plus the estimated receipts is used as the limit on obligations.

Appropriation Plus the Lesser of Estimated or Actual Receipts [L]

The appropriation amount plus the lesser of actual or estimated receipts is used as the limit on obligations.

Appropriation Plus the Greater of Actual Receipts or Estimated Receipts [G]

The appropriation amount plus the greater of actual or estimated receipts is used as the limit on obligations.

None/No Change[blank]

Allotment Control

The control of the allotment program budgets is displayed. This field will display either Object Type, Object Class, or Neither

Use Presence Control

Y is displayed if Presence control is to prevail over full or cumulative control when available budget is exceeded. N is displayed if Fund Appropriation Control is to prevail.

Name

The name assigned to this unit of appropriation is displayed.

Short Name

The short name assigned to this unit of appropriation is displayed.

Receipts

Original Estimated

Displays the estimated receipts for this unit of appropriation when the budget was officially approved (i.e. when the Budget Approved indicator on Fiscal Year (FSYR) was set to Y). This amount is kept for historical purposes.

Current Estimated

The current estimated receipt amount for this unit of appropriation is displayed. This figure includes changes made with adjusting appropriation transactions processed after the budget was officially approved.

Actual

The total of all cash receipt transactions entered during the year for this unit of appropriation is displayed. The unit of appropriation may be coded on Cash Receipts or inferred from Revenue Budget (REV2) lines.

Appropriation

Original

Displays the appropriated amount for this unit of appropriation when the budget was officially approved (i.e., when the Budget Approved Indicator in Fiscal Year (FSYR) was set to Y ). This amount is kept for historical purposes only.

Current

The current appropriated amount for this unit of appropriation is displayed. This figure includes changes made with adjusting appropriation transactions processed after the budget was officially approved.

Begin Day

The appropriated amount for this unit of appropriation as of the start of the processing day is displayed.

Begin Cash Bal

The unexpended balance rolled forward from the previous year for special fund appropriations (appropriation type 04) is displayed.

Reverted

The net amount of all reversions processed against this unit of appropriation is displayed. A reversion reduces the available spending authority but does not alter the recorded appropriated amount.

Transfer In

Displays the total of all Transfer of Appropriations (TA) transactions made to transfer funds to this unit of appropriation from others.

Transfer Out

Displays the total of all Transfer of Appropriations (TA) transactions made to transfer funds from this unit of appropriation to others.

Budget Authority

The total budgeted authority for this unit of appropriation is displayed. The total is computed as:

Current appropriation amount + Beginning Cash Balance + Transfers in - Transfers out - Reverted amount + Receipt authority

The receipt authority is determined based on the Budget Authority Option defined on this window:

N

None

A

Actual Receipts

E

Estimated Receipts

L

Lesser of Actual & Estimated Receipts

G

Greater of Actual & Estimated Receipts.

Allotment

The total of all allotments which reference this unit of appropriation is displayed.

Expense Budget

The total of all expense budgets which reference this unit of appropriation is displayed.

Amounts

Pre-Encumbered

The total of all outstanding requisitions submitted against this unit of appropriation is displayed.

Pre-Encumbered (Begin Day)

The beginning day total of all outstanding requisitions submitted against this unit of appropriation is displayed.

Encumbered

The total of all outstanding obligations submitted against this unit of appropriation is displayed.

Encumbered (Begin Day)

The beginning day total of all outstanding obligations submitted against this unit of appropriation is displayed.

Expended

The total amount spent against this unit of appropriation is displayed.

Expended (Begin Day)

The beginning day total amount spent against this unit of appropriation is displayed.

Uncommitted

The uncommitted balance for this unit of appropriation is displayed. The balance is computed as:

Budget Authority - Pre-Encumbered Amount - Encumbered Amount - Expended Amount

Uncommitted %

The uncommitted percentage for this unit of appropriation is displayed. The percentage is computed as:

Uncommitted balance/Budget authority

Unexpended

The unexpended balance for this unit of appropriation is displayed. The balance is computed as:

Budget Authority - Expended Amount

Unexpended %

The unexpended percentage for this unit of appropriation is displayed. The percentage is computed as:

Unexpended balance/Budget authority