Fiscal Year

Key field. Enter the fiscal year. See Fiscal Year (FSYR) for valid values.

Claim Agency

Key field. Enter the claiming agency code. See Agency Index (AGCY) for valid values.

Claim Reason

Key field. Enter the claim reason code. See Claim Reason Code (CRCT) for valid values.

Fund

Required. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. See Fund Index (FUND) for valid values.

Agency

Required. Enter the code of the agency that is selling the goods or services listed in this document. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.

Organization/Sub-Organization

Conditional. Organization may be required, depending on the Revenue Budget Organization Option on Fund Agency Index (FAGY).

Appropriation Code

Required. Enter the Program Budget Unit element for the items listed on this voucher. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.

Activity

Conditional. Default is inferred from Organization (ORG2), if it is included there. May be required, depending on the Revenue Budget Activity Option on Fund Agency Index (FAGY). See Activity Index (ACTV) for valid values.

Object Code/Sub-Object Code

Conditional. Required if this is a type 4 (internal reimbursement) voucher. Enter an object code for any object group. Sub-Object is required if Object is entered and further description is required. See Object Index (OBJT) and Sub-Object (SOBJ) for valid values. Note: If the object code entered is a 1099 reportable code, the Vendor Code cannot be Miscellaneous .

Revenue Source/Sub-Revenue Source

Conditional. Revenue Source is required if Voucher Type is 2 (internal sale - different funds) or 3 (internal sale - same funds). For NACUBO reporting when Voucher Type is 5 (internal transfer), enter a revenue source with a revenue group of TR (transfer) or a reporting category of MT (mandatory transfer) or NT (non-mandatory transfer). See Revenue Source Index (RSRC) for valid values.

Sub-Revenue may be required, depending on the Sub-Revenue Source Required option on Revenue Source (RSR2). See Sub-Revenue Source (SREV) for valid values.

Project / Job

Conditional. Organizations and activities can be defined to require the entry of a job number. Refer to Organization (ORG2) or Activity (ACT2) for details.

Otherwise, this field is optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number or general reporting category.

Function

Optional. Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function is not entered in Organization (ORG2). Otherwise, enter a valid function. See Function ( FUNC ) for valid values.

BS Account

Conditional. Required if this is an expense transaction for the seller (for example, fixed assets, consumption-based inventories, or a balance sheet document). See Balance Sheet Account Index (BACC) for valid values.

Report Category

Conditional. May be required on expenditure transactions, depending on the Reporting Category option on Agency (AGC2). May be required on revenue transactions, depending on the Reporting Category Required on Revenue Transaction option on Agency (AGC2).

Enter the reporting category of the seller. See Reporting Category (RPTG) for valid values.

Vendor ID

Enter the vendor ID code. See Vendor Index (VEND) for valid values.

Last Update Date

The date of the last update is displayed.

Termini

Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.