Transaction Date

Default is the current date. Enter the effective date ( mm dd yy ) of the document.

Accounting Period

Default is the accounting period in which the transaction date falls. Enter the accounting period to which the transaction is posted.

Fixed Asset Number

Required. Enter the fixed asset number of the fixed asset with which the betterment is associated.

Type

Required as input or inference from fixed asset catalog. To input, enter the appropriate type for this fixed asset. See Cost Type (CTYP) for valid values.

Betterment Number

Required. Enter a number between 01 and 99 . This number, along with Fixed Asset Acquisition (FA) type and number, uniquely identify each betterment.

• Always enter a two-digit number; for example, 05, 08, 12.

Commodity Code

Required. Enter the commodity code of the fixed assets. Data will carry over from Procurement Desktop (PD). If the FA Document is being generated, users must enter the Commodity Code or None .

PV#

Conditional. Enter the document number when adding a new funding source line. See Open Payment Voucher by Document (OPVD) for valid values. Leave blank when modifying an existing funding source line. Enter None if the asset is donated or confiscated.

Acquisition

Description

Optional. Enter a description of the betterment.

Units

Defaults to 1 . This field allows you to capitalize several identical betterments acquired at the same time in one entry. Enter the number of betterments recorded in this document.

Manufacturer

Conditional. Optional for a betterment with a type of E (equipment) or V (vehicle). Enter the manufacturer. Leave this field blank for all other types of betterments.

Model Number

Conditional. Optional for a betterment with a type of E (equipment) or V (vehicle). Enter the model number. Leave this field blank for all other types of betterments.

Serial Number

Conditional. Optional for a betterment with a type of E (equipment) or V (vehicle). Enter the serial number. Leave this field blank for all other types of betterments.

In Service Date

Optional. Enter the date ( mm dd ccyy ) that the betterment was put into service.

Surface Area

Conditional. Optional for a betterment with a type of L (land), B (buildings), I (improvements), or C (construction). Enter the area (for example: 200 sq. ft.). Leave this field blank for all other types of betterments.

Plat Number

Conditional. Optional for a betterment with a type of L (land), B (buildings), I (improvements), or C (construction). Enter the plat number. Leave this field blank for all other types of betterments.

Acquisition Date

Required. Enter the date ( mm dd ccyy ) when the betterment was acquired. For depreciable assets, this is the date the depreciation process recognizes as the first day of the betterment's useful life.

Acq Method

Required. Enter the method of acquisition. See Acquisition/Disposition (FADM) for valid values.

Pur Authority

Required. Enter the purchase order number used to purchase the betterment.

CIP Reversal Entry

Default is cleared [ blank ]. Select [ Y ] if the system should make a Construction In Progress (CIP) reversal entry to the project's Construction In Progress (CIP) balance sheet account for the proprietary, internal service, or enterprise fund.

Ins Type

Required. Enter the insurance policy type for the fixed assets. See Insurance Policy Type (ITYP) Table for valid values.

Cost Type

Required. Enter the cost type for the fixed assets. See Cost Type (CTYP) Table for valid values.

Project

Not used in MARS.

Vendor

Optional. Enter the vendor code of the vendor from which the betterment was purchased. See Vendor Index (VEND) for valid values.

Name

Conditional. Required if Vendor was entered and Miscellaneous Indicator is Y on Vendor Index (VEND). Enter a vendor name. If Miscellaneous Indicator on Vendor Index (VEND) is N , the vendor name from the vendor record is brought forward to the screen. If Vendor was not entered, this field is blank.

Type of Warranty

Optional. Enter the type of warranty obtained when the asset was acquired.

Duration in Days

Optional. Enter the duration in days of the warranty.

Agreement Number

Optional. Enter the maintenance number.

Effective Date

Optional. Enter the date on which the agreement goes into effect (mm dd ccyy).

Expiration Date

Optional. Enter the date on which the agreement expires (mm dd ccyy).

Valuation

Closing Costs

Optional. For a betterment with a type of E (equipment) or V (vehicle), leave this field blank. Enter the portion of the acquisition cost that is associated with legal fees, commissions, etc.

Salvage Val

Optional. For a betterment with a type of L (land) or C (construction), leave this field blank. Enter the salvage value of the betterment. This number is used by the depreciation process.

Total Betterment Val

Required. Enter the sum of the betterment values on the next screen.

Equity Distribution

Equity Account (1)

If the Fund on the Responsibility Center Panel is established on Fund (FUN2) with a Fund Type of I,E,N,A , or P , then the Retained Earnings account from System Special Accounts (SPEC) is inferred. Otherwise, the Investments in General Fixed Assets account is inferred from System Special Accounts (SPEC).

Equity Account (2-8)

Enter a balance sheet account representing the ownership of the betterment. Ensure that it is valid on Balance Sheet Account Index (BACC) and has an account type of 03.

• Once an equity account line is used, if it is referenced again, the equity account on that line is the same. For example, if betterment 00 has equity account 1234 on line 3, then on all other betterments using line 3, the equity account is 1234.

Betterment Value (1-8)

Conditional. Required if the equity account was entered. Otherwise optional. Enter the proportion of the total betterment value associated with each equity account.

Description
(1-6)

Optional. You can enter up to twelve characters of descriptive text in six description fields.

Funding Source View

Asset Line

Required. Enter the appropriate line number.

PV Line

Optional. Enter the line number of the referenced Payment Voucher. The line number must be a valid Payment Voucher line number.

Fund

Required. Enter the appropriate fund. See Fund Index (FUND) for valid values.

Agency

Required. Enter the code of the agency whose funds were used to purchase the asset listed in this document. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.

Org/Sub

Optional. If entered, the agency/ organization/ fiscal year combination must exist on Organization (ORG2). Sub-Organization can only be entered if Organization is entered; otherwise it is blank. See Sub-Organization (SORG) for valid values.

Appropriation Unit

Required. Enter the Program Budget Unit element for the items listed on this voucher. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.

Activity

Optional. Enter the activity that is primarily associated with the fixed asset. See Activity Index (ACTV) for valid values.

Function

Optional. See Function (FUNC) for valid values. If left blank, it is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered on Organization (ORG2).

Object/Sub

Enter the object code on the betterment, otherwise leave blank. When Object is entered, Rev Srce and BS Acct must be blank. See Object (OBJ2) for valid values. Sub-Object can only be entered if Object is entered; otherwise it is blank. See Sub-Object (SOBJ) for valid values.

Rev Srce/Sub

Conditional. Enter a revenue source on an internal refund transaction; otherwise, leave blank. When revenue source is entered, Object and Balance Sheet Account must be blank. See Revenue Source Index (RSRC) for valid values.

Enter a sub-revenue source if Revenue Source is entered and Sub-Revenue Source Required is Yes [Y] on Revenue Source (RSR2). If Sub-Revenue Source Required is No [N], sub-revenue source is optional. See Sub-Revenue Source (SREV) for valid values.

Job Number

Conditional. Organizations and activities can be defined to require the entry of a job number. Refer to Organization (ORG2) or Activity (ACT2) for details.

Otherwise, this field is optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number or general reporting category.

Rept Cat

Conditional. This field required on expenditure transactions if Reporting Category on Agency (AGC2) is Required on Expenditure Transactions [3].

This field is required on revenue transactions if Reporting Category Required on Revenue Transactions is Required [Y]. For transactions that require a balance sheet account code, this field is required if Reporting Category Option is Y (required) on Balance Sheet Account Index (BACC). Otherwise, this field is optional. See Reporting Category (RPTG) for valid values.

BS Account

Conditional. Enter a balance sheet account if this is an expense transaction (fixed assets, consumption-based inventories, pre-paid items) or if this transaction transfers funds between two balance sheet accounts.

If the latter is the case, Object must be blank. See Balance Sheet Account Index (BACC) for valid values. You cannot enter a balance sheet account that is used as a default account on System Special accounts (SPEC). However, you can enter the default fund balance account.

Asset Value

Required. Enter the proportion of the total asset value associated with each equity account. This value must equal Asset Value on the Acquisition/Valuation panel.