Transaction Date

Defaults to the current date. Enter the effective date ( mm dd yy ) of the document.

Accounting Period

Defaults to the period in which the transaction date falls. Enter the accounting period when the document is posted.

Fixed Asset Number

Required. Enter the fixed asset number of the betterment that is being modified.

Type

Required. Enter the appropriate type for this fixed asset.

Betterment Number

Required. Enter the number of the betterment that is being modified.

• If the original asset is modified, then enter the betterment number as 00 .

Resp Agency

Required. Enter the agency number that is responsible for modification.

Description

Description

Optional. Enter the new description.

Units

Optional. Enter the new number of items recorded in this betterment record.

Funding Source

Optional. Enter the new funding source.

Manufacturer

Conditional. Optional if Type is E (equipment) or V (vehicle). Enter the new manufacturer. Leave this field blank for all other types of fixed assets.

Model Number

Conditional. Optional if Type is E (equipment) or V (vehicle). Enter the new model number. Leave this field blank for all other types of fixed assets.

Serial Number

Conditional. Optional if Type is E (equipment) or V (vehicle). Enter the new serial number. Leave this field blank for all other types of fixed assets.

Group

Conditional. Required only for agencies using the asset hierarchy. Enter the new fixed asset group. See Fixed Asset Group (FGRP) for valid values.

Room Number

Optional. Enter the room number associated with the fixed assets.

Location

Optional. Enter the new location of the fixed asset. See Fixed Asset Location (FLOC) for valid values.

Surface Area

Conditional. Optional if Type is L (land), B (buildings), I (improvements), or C (construction). Enter the area (for example: 200 sq. ft.). Leave this field blank for all other types of betterments.

Plat Number

Conditional. Optional if Type is L (land), B (buildings), I (improvements), or C (construction). Enter the plat number. Leave this field blank for all other types of betterments.

In Service Date

Optional. Enter the new in-service date ( mm dd ccyy ).

Type of Warranty

Optional. Enter the type of warranty obtained when the asset was acquired.

Duration in Days

Optional. Enter the duration in days of the warranty.

Agreement Number

Optional. Enter the maintenance number.

Effective Date

Optional. Enter the date on which the agreement goes into effect (mm dd ccyy).

Expiration Date

Optional. Enter the date on which the agreement expires (mm dd ccyy).

Commodity Code

Optional. Enter the new commodity code of the fixed asset.

Insurance Policy Type

Optional. Enter the insurance policy type of the fixed assets. See Insurance Policy Type (ITYP) table for valid values.

Cost Type

Optional. Enter the cost type for the fixed assets. See Cost Type (CTYP) table for valid values.

Asset Custodian

Optional. Enter the employee's name or the position number. If left blank, this field defaults to "None."

Acquisition

Acquisition Date

Optional. Enter the new acquisition date ( mm dd ccyy ) of the betterment.

Acquisition Method

Optional. Enter the new acquisition method. See Acquisition/Disposition (FADM) for valid values.

Purchasing Authority

Optional. Enter the purchase order number.

Vendor

Optional. Enter the new vendor code. See Vendor Index (VEND) for valid values.

Construction in Progress Reversal Entry

Default is cleared [ blank ]. Select [ Y ] if the system should make a Construction In Progress (CIP) reversal entry to the project's Construction In Progress (CIP) balance sheet account for the proprietary, internal service or enterprise fund.

Project

Not used in MARS.

Name

Default is inferred from Vendor Inquiry (VEN2). Optional when miscellaneous vendor code is used.

Valuation

Valuation Date

Optional. Enter the new valuation date ( mm dd ccyy ).

Useful Life

Optional. Enter the new useful life.

Replacement Date

Optional. Enter the expected replacement date ( mm dd ccyy ) of the fixed asset.

Depr Method

Optional. Enter the new depreciation method.

Valuation Amt

Required if a new valuation date was entered; otherwise, leave this field blank. Enter the insurance or estimated value of the fixed asset.

Closing Costs

Optional. If Type is E (equipment) or V (vehicle), leave this field blank. Enter the portion of the acquisition cost that is associated with legal fees, commissions, etc.

Salvage Value

Optional. If Type is C (construction) or L (land), leave this field blank. Enter the salvage value of the asset.

Revised Asset Value

Required. Enter the sum of the asset values on the next screen. If any of the equity accounts or asset values change, you must enter this field; otherwise, leave this field blank.

Disposition

Disposition Date

Optional. Enter the new disposition date. You can only enter this field if the asset was disposed.

Disposition Method

Optional. Enter the new disposition method. See Acquisition/Disposition (FADM) for valid values. You can only enter this field if the fixed asset was disposed.

Disposition Authority

Optional. Enter the new disposition authorization. You can only enter this field if the asset was disposed.

Memo Disposal Value

Optional. Enter the new estimated value of the asset at the time of disposal.

Change in Selling Price

Optional. Enter the change in selling price. You can only enter this field if the asset was disposed.

Def/Inc/Dec

Default is Default [blank] . Required if a change in selling price was entered. Valid values are Increase [I] or Decrease [D] .

Equity Distribution

Equity Account (1)

If the Fund on the Responsibility Center Panel is established on Fund (FUN2) with a Fund Type of I,E,N,A , or P , then the Retained Earnings account from System Special Accounts (SPEC) is inferred. Otherwise, the Investments in General Fixed Assets account is inferred from System Special Accounts (SPEC).

Equity Account (2-8)

Enter the equity account from the changed betterment record. If the equity account is added to the distribution, follow the instructions for the Fixed Asset Acquisition (FA) Document.

Revised Asset Value (1-8)

Required if the asset value is revised on the status tab. Enter the new asset value.

Description
(1-6)

Optional. Enter descriptive text in the description fields.