Fiscal Year

Key field. Enter the fiscal year for which the options are in effect.

Change Order Tracking

Default is cleared [ N ]. Select [ Y ] if changes to purchase orders are tracked through the open purchase order modification windows. Leave cleared [ N ] if you do not want to track changes.

Structured Commodity Code

Default is cleared [ N ]. If selected [ Y ], the first three characters of the commodity code are moved to Class on Commodity (COMT) while the next two characters are moved to Sub-Class . This eliminates entering Class and Sub-Class on Commodity (COMT), which are now filled in by the system.

Clear [ N ] before loading Commodity (COMT) if you do not intend to use a structured commodity scheme.

EPPV Requirements

Default is cleared [ N ]. Select [ Y ] if the quantity and vendor invoice line number are required on documents that reference EPS purchase orders.

You should select [ Y ] this option if you intend to use the automated payment voucher process to process partial payments.

Requisition Freeze

Default is cleared [ N ]. Select [ Y ] if you want to freeze requisition documents upon acceptance and not allow them to be modified. Leave cleared [ N ] if you want to allow modifications to accepted requisition documents.

PV Update Inventory

Default is cleared [ N ]. Select [ Y ] to automatically adjust Unit Price on Inventory (INVN) according to the unit price inferred from payment vouchers.

Receiver Accrual

Default is cleared [ N ]. Select [ Y ] to allow the general ledger to be updated concurrently with the receipt of stock, rather than at the time of payment. This flag is used by the receipt of stock adjustment process to determine whether journal vouchers should be generated.

Inventory Replenishment

Default is Not Applicable [blank] . Select Update IREP [Y] if you want to use Inventory Replenishment (IREP).

Recalculate Tax from Discount

Default is No Entry [blank] . Select Yes [Y] if you want the taxes recalculated during automated disbursements based on any discounts applied. If a penalty applies, taxes are not recalculated regardless of the value of this field.

Bid 'No Response' Limit

Required. Valid values are 0 through 9 . This limit controls how many times a vendor may not respond to a bid before they are removed from the bidders list. A zero indicates that you will never automatically remove vendors from the list based on not responding to a bid.

Commodity History Count

Required. Valid values are 0 through 9 . This option establishes a limit on the number of records for a particular commodity on Commodity History (CHIS).

Manufacturer Name/Part Number

Conditional. Required if the Fleet Management Subsystem is installed. To avoid errors on Equipment Parts List (EQPL), select Track Relationship [Y] to track the relationship between vendor/commodity and manufacturer/part number. Otherwise, select No Tracking [N] or Not Applicable [blank] .

Tax Code

Optional. Enter a default tax code to be used on documents. See Tax Code (TAXT) for valid values.

Emergency Buyer

Required. Enter the buyer for all emergency requisitions. All emergency requisitions are routed to this buyer for processing. See Buyer (BUYT) for valid values.

Order Tolerance Amount

Required. Enter the maximum tolerance amount allowed between purchase orders and requisitions.

Bid 'No Response' Tracking

Required. This field establishes how the entry in Bid 'No Response' Limit is tracked. To track at the commodity level, select Low Level [L] . To track at the class/subclass level, select High Level [H] . If you do not want to track the `no responses', enter No Tracking [N] .

Order Tolerance Percent

Required. Enter the maximum tolerance percentage allowed between purchase orders and requisitions.

Freight Commodity Code

Required. Enter the commodity code which is used to record shipping/freight costs for an order. See Commodity Index (COMM) for valid values.

Renewal Days

Default is 0 (zero). This field is used as a default for Renewal Days on Price Agreement Summary (PASM). The field is used in conjunction with the Price Agreement Renewal Report.

Three-Way Match

Default is No Three-Way Match [N] . You should select a value other than No Three-Way Match [N] if you will be using EPPV and automatic payment voucher generation. For more information on automated payment vouchers, see the User's Guide. Valid values are:

PO, Receiver, and Vendor Invoice [A]

EPPV compares quantities found on Open Purchase Order Commodity Line Inquiry (OPPL) for the purchase order, receiver, and vendor invoice documents on a line by line basis. The document with the lowest quantity is paid.

PO and Receiver [R]

EPPV compares the quantities found on Open Purchase Order Commodity Line Inquiry (OPPC) for the receiver and the purchase order documents on a line by line basis. The document with the lowest quantity is paid. If a Vendor Invoice (VI) document is entered (even though it is not required) it is used in the comparison.

PO and Vendor Invoice [V]

EPPV compares the quantities found on Open Purchase Order Commodity Line Inquiry (OPPC) for the vendor invoice and purchase order documents on a line by line basis. The document with the lowest quantity is paid. If a Receiver (RC) document was entered (even though it is not required) it is used in the comparison.

No Three-Way Match [N]

No three-way processing takes place.