Date of Record

Default is the date the document is accepted. Enter the date ( mm dd yy ) that you want to associate with this document, usually the current date.

Accounting Period

Default is inferred from Date of Record . If you want this entry recorded in a different accounting period, you must enter an open period ( mm yy ). You cannot enter a future accounting period.

Budget FY

Required. Enter the last two digits of the desired open fiscal year.

Fund

Required. Enter the fund for the appropriation. See Fund Index (FUND) for valid values.

Agency

Required. Enter the agency for the appropriation. See Agency Index (AGCY) for valid values.

Organization

Optional. Required if Appropriation Organization Option is Required on Budget and Accounting [Y] on Fund Agency (FGY2); otherwise, leave blank. Enter the organization for the appropriation. Refer to Organization Index (ORGN) for valid values.

Net Appr Amount

Conditional. Required if adding or modifying appropriation lines. Enter the total of each of the amounts columns. Do not enter cents.

Net Estimated Receipt Amount

Conditional. Required if adding or modifying receipt amounts. Enter the total of each of the amounts columns. Do not enter cents.

Action

Default is Add [A] . Valid values are:

Add [A]

Adds a new appropriation to your system, or re-activates an inactive unit of appropriation.

Modify [C]

Modifies the appropriation period or the appropriation amounts.

Deactivate [D]

Deactivates a unit of appropriation (you cannot process any additional obligations against the appropriation). Inactive lines are deleted from next year's budget by the new year initialization program.

Appropriation Unit

Required. Enter an Appropriation Program code. See Program Reference Alternate Table (PRFA) for valid values.

Appropriation Type

Default is Regular [01] . Valid values are: Regular [01] , Continuing [02] , Supplemental [03] , and Special [04] .

End Date

Default is the date that the fiscal year ends. Required if the date that the appropriation ends is other than the end of the fiscal year. You cannot spend the funds in this appropriation after this date.

Appropriation Amount

Conditional. Required if adding or changing appropriation amounts. When adding an appropriation, enter the original appropriation amount in this field. When changing an appropriation, enter the revised appropriation amount in this field.

If Appropriation Control Option is C (full control) on Fund Index (FUND), you cannot enter a revised appropriation amount for a change that is less than the amount already obligated against this appropriation. Do not enter cents; round to the nearest whole number.

Def/Inc/Dec

Default is Default [blank] . Required if Appropriation Amount is modified. Valid values are Increase [I] or Decrease [D] .

Appropriation Object

Enter the appropriation object code. Entry will be validated against the Budget Object (BOBJ) table when processed.

Reversion/Beginning Cash Balance

Conditional. Default is Neither [blank] . Required if Appropriation Amount represents a reversion of funds or an adjustment to beginning cash balance; otherwise, select Neither [blank] . Valid values are:

Reversion [R]

Reverts the amount.

Beginning Cash Balance [B]

Indicates the amount is used to update the appropriation's beginning cash balance.

Appropriation Name

Optional. Enter the description of the appropriation as you want it to appear on reports. If you enter a new name for a previously defined code, the system adopts the new name.

Short Name

Optional. Enter the name that you want to appear on the reports when not enough space is available for the full name. If you enter a name for a previously defined code, the system adopts the new name.

Estimated Receipt Amount

Optional. Enter an estimated receipt amount.

Def/Inc/Dec

Default is Default [blank] . Required if Estimated Receipt Amount is modified. Valid values are
Increase [I] or Decrease [D] .

Allt Control

Default is No Change. Indicate how allotment program budgets will be controlled by selecting Object Type, Object Class, or Neither

Budget Authority

Default is Appropriation Only [N] . Required if you want to include estimated or actual receipts in the calculation of budget authority. Valid values are:

Appropriation Only [N]

The spending limit is the current modified appropriation amount, as it exists on Appropriation Inquiry (Extended) (EAP2).

Actual Receipts [A]

The spending limit is the appropriation amount plus the actual receipts received against the appropriation.

Estimated Receipts [E]

The spending limit is the appropriation amount plus the estimated receipts received against the appropriation.

Greater of Actual or Estimated Receipts [G]

The spending limit is the appropriation amount plus the greater of the actual or estimated receipts.

Lesser of Actual or Estimated Receipts [L]

The spending limit is the appropriation amount plus the lesser of the actual or estimated receipts.

Presence Control

Default is No Change [blank]. Select Yes [ Y ] for presense control to prevail over full control when available. Indicate No [ N ] for Fund Appropriation Control to prevail.