Budget Fiscal Year

Key field. Enter the last two digits of the budget fiscal year. Refer to Fiscal Year (FSYR) for valid values.

Fund

Key field. Enter the fund code for this expense budget. Refer to Fund Index (FUND) for valid values.

Agency

Key field. Enter the agency code for this expense budget. Refer to Agency Index (AGCY) for valid values

Org

Key field. Enter the organization code for this expense budget. Refer to Organization Index (ORGN) for valid values.

Appr Unit

Key field. Enter the unit of appropriation that will be charged for the items in this expense budget line. Refer to Appropriation Index (Extended) (EAPP) for valid values.

Activity

Key field. Enter the activity code for this expense budget. Refer to Activity Index (ACTV) for valid values.

Function

Key field. Enter the function code for this expense budget. Refer to Function ( FUNC ) for valid values.

Object

Key field. Enter the object code for this expense budget. Refer to Object Index (OBJT) for valid values.

Budgeted Positions

For payroll-related objects of expenditure, displays the number of job positions that the line was budgeted to cover.

Spending Control

If Controlled by Expense Budget Controls [blank] is selected, spending against this budget line is controlled by the Expense Budget Control option on Fund (FUN2). If Restricted to Current Modified Budget [Y] is selected, spending against this object is restricted even though the fund is not subject to spending limits. To change this indicator, you must use an Expense Budget (EB) document.

Expense Budget Line Active

Selecting [A] the Expense Budget Line Active checkbox indicates that this expense budget line is active; if it is not selected [I] , the budget line is inactive. You cannot obligate funds against an inactive budget line. To change the status of a line, you must use an Expense Budget (EB) document.

Sub-Object Required

If the Sub-Object Required checkbox is selected [Y] then a sub-object is required on all expenditure documents, except requisitions, using this budget line. If the checkbox is not selected [N] , the sub-object value is optional on expenditure documents.

Revenue Sources

Reference (1-3)

The expected revenue sources for this budget line.

Amounts

Approved Budget

Displays the amount budgeted for this expense budget line when the budget was officially approved (i.e., when Budget Approved Indicator was changed to Y on Fiscal Year (FSYR)). This amount is kept for historical purposes only.

Modified Budget

The amount currently budgeted for this expense budget is displayed. This figure includes changes made with adjustment actions on expense budget transactions since the budget was officially approved. Expense budget full control checks against this amount.

Modified Budget
(Begin Day)

The amount currently budgeted for this object at the beginning of the day is displayed.

Pre-Encumbered

The total of all outstanding requisitions submitted against this budget line during the budget fiscal year is displayed.

Pre-Encumbered (Begin Day)

The beginning day total of all outstanding requisitions submitted against this budget line during the budget fiscal year is displayed.

Encumbered

The total of all outstanding obligations submitted against this budget line during this budget fiscal year is displayed.

Encumbered (Begin Day)

The beginning day total of all outstanding obligations submitted against this budget line during this budget fiscal year is displayed.

Expended

Displays the total amount spent against this budget line (i.e., payment vouchers, payroll vouchers, manual warrants, and journal voucher expenditure transactions) for this budget fiscal year.

Expended (Begin Day)

The beginning day total amount spent against this budget line for this budget fiscal year is displayed.

Line Description

The description of this line as entered on the expense budget transaction. If no description was entered, the object name is inferred from Object (OBJ2).

Available Funds

Uncommitted Balance

The uncommitted amount is displayed. This is computed as:

Current Modified Amount - Pre-Encumbered Amount - Encumbered Amount - Expended Amount

Unexpended Balance

The unexpended amount is displayed. This is computed as:

Current Modified Amount - Expended Amount

Percent Committed

The percent committed is displayed. This is computed as:

(Pre-Encumbered Amount + Encumbered Amount + Expended Amount) / Current Modified Amount

Percent Expended

The percent expended is displayed. This is computed as:

Expended Amount / Current Modified Amount