Type

Key field. Valid values are:

A (agency)

Reorganization is to the responsibility center

L (location)

Reorganization is to location, room number, and asset custodian

You cannot change both categories of types on the same line.

Reorganization Date

The reorganization date ( mm dd ccyy ) is filled in by the Fixed Asset Reorganization program.

Old Responsibility Center

Fund

Key field. See Fund Index (FUND) for valid values. If the old agency is also entered, ensure that both are valid on Fund Agency Index (FGY2).

Agency

Key field. See Agency Index (AGCY) for valid values. If the old fund is also entered, ensure that both are valid on Fund Agency Index (FGY2). If the old organization is also entered, ensure that both are valid on Organization Index (ORGN).

Organization/Sub

Key field. If entered, the agency/organization/fiscal year combination must exist on Organization (ORG2). Sub-Organization can only be entered if Organization is entered; otherwise it is blank. See Sub-Organization (SORG) for valid values.

Appropriation Unit

Key field. Enter the Appropriation Program, Allotment Program, and Program Budget Unit elements from Program Reference Table (PRFT).

Activity

Key field. Optional. Enter the activity that is primarily associated with the fixed asset. See Activity Index (ACTV) for valid values.

Function

Key field. See Function (FUNC) for valid values. If left blank, it is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered on Organization (ORG2).

Object/Sub

Key field. Enter the object code on the acquisition, otherwise leave blank. See Object (OBJ2) for valid values. Sub-Object can only be entered if Object is entered; otherwise it is blank. See Sub-Object (SOBJ) for valid values.

Rev Source/Sub

Key field. Conditional. When revenue source is entered, Object and Balance Sheet Account must be blank. See Revenue Source Index (RSRC) for valid values. Sub-Rev Source can only be entered if Rev Source is entered; otherwise it is blank. See Sub-Revenue (SREV) for valid values.

Job Number

Key field. Conditional. Organizations and activities can be defined to require the entry of a job number. Refer to Organization (ORG2) or Activity (ACT2) for details.

Otherwise, this field is optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number or general reporting category.

Reporting Category

Key field. Conditional. This field required on expenditure transactions if Reporting Category on Agency (AGC2) is Required on Expenditure Transactions [3].

This field is required on revenue transactions if Reporting Category Required on Revenue Transactions is Required [Y]. For transactions that require a balance sheet account code, this field is required if Reporting Category Option is Y (required) on Balance Sheet Account Index (BACC). Otherwise, this field is optional. See Reporting Category (RPTG) for valid values.

BS Account

Key field. Conditional. Enter a balance sheet account if this is an expense transaction (fixed assets, consumption-based inventories, pre-paid items) or if this transaction transfers funds between two balance sheet accounts.

If the latter is the case, Object must be blank. See Balance Sheet Account Index (BACC) for valid values. You cannot enter a balance sheet account that is used as a default account on System Special accounts (SPEC). However, you can enter the default fund balance account.

Location

Key field. If entered, you must ensure that it is valid on Fixed Asset Location (FLOC), and you must also enter the old building.

Room Number

Key field. Optional. Enter the room number associated with the fixed assets.

Asset Custodian

Key field. Optional. Enter the employee's name, None, or the position number to look up information.

New Responsibility Center

Fund

Optional. See Fund Index (FUND) for valid values. If the new agency is also entered, ensure that both are valid on Fund Agency Index (FGY2).

Agency

Optional. See Agency Index (AGCY) for valid values. If the new fund is also entered, ensure that both are valid on Fund Agency Index (FGY2). If the new organization is entered, ensure that both are valid on Organization Index (ORGN).

Organization/Sub

Key field. If entered, the agency/ organization/ fiscal year combination must exist on Organization (ORG2). Sub-Organization can only be entered if Organization is entered; otherwise it is blank. See Sub-Organization (SORG) for valid values.

Appropriation Unit

Required. Enter the Program Budget Unit element for the items listed on this voucher. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.

Activity

Key field. Enter the activity that is primarily associated with the fixed asset. See activity Index (ACTV) for valid values.

Function

Key field. See Function (FUNC) for valid values. If left blank, it is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered on Organization (ORG2).

Object/Sub

Key field. Enter the object code on the acquisition, otherwise leave blank. When Object is entered, Rev Srce and BS Acct must be blank. See Object (OBJ2) for valid values. Sub-Object can only be entered if Object is entered; otherwise it is blank. See Sub-Object (SOBJ) for valid values.

Rev Source/Sub

Conditional. Enter a revenue source on an internal refund transaction; otherwise, leave blank. When revenue source is entered, Object and Balance Sheet Account must be blank. See Revenue Source Index (RSRC) for valid values.

Enter a sub-revenue source if Revenue Source is entered and Sub-Revenue Source Required is Yes [Y] on Revenue Source (RSR2). If Sub-Revenue Source Required is No [N], sub-revenue source is optional. See Sub-Revenue Source (SREV) for valid values.

Job Number

Conditional. Organizations and activities can be defined to require the entry of a job number. Refer to Organization (ORG2) or Activity (ACT2) for details.

Otherwise, this field is optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number or general reporting category.

Reporting Category

Conditional. This field required on expenditure transactions if Reporting Category on Agency (AGC2) is Required on Expenditure Transactions [3].

This field is required on revenue transactions if Reporting Category Required on Revenue Transactions is Required [Y]. For transactions that require a balance sheet account code, this field is required if Reporting Category Option is Y (required) on Balance Sheet Account Index (BACC). Otherwise, this field is optional. See Reporting Category (RPTG) for valid values.

BS Account

Conditional. Enter a balance sheet account if this is an expense transaction (fixed assets, consumption-based inventories, pre-paid items) or if this transaction transfers funds between two balance sheet accounts.

If the latter is the case, Object must be blank. See Balance Sheet Account Index (BACC) for valid values. You cannot enter a balance sheet account that is used as a default account on System Special accounts (SPEC). However, you can enter the default fund balance account.

Location

Conditional. Required if New Building is input. Enter the ten digit location code. See Fixed Asset Location (FLOC) for valid values.

Room Number

Key field. Enter the room number associated with the fixed assets.

Asset Custodian

Key field. Enter the employee's name or the position number to look up information.