Fixed Asset Summary Inquiry (1 of 2) (FAS1)

Fixed Asset Summary Inquiry (1 of 2) (FAS1) displays summary information for all existing fixed assets. All data that pertains to the entire asset (original asset and all of its betterments) are stored in this window.

Information on this window is added and modified by the Fixed Asset Document Processors. Depreciation Method , Valuation Amount , and Validation Date are updated by the Mass Revaluation process. Disposed assets are deleted from this window by the Disposition Purge process. For more information about these processes, see the System Administration Guide. Therefore, FAS1 will be updated with information, including warranty and maintenance information, after a fixed assets document is successfully processed.


Fixed Asset Type	Key field. Enter the type of fixed asset (land, building, etc.)
Fixed Asset Number	Key field. Enter the number of the disposed fixed asset.
Betterment Count	If doing a betterment disposal, a value between 01 and 99 is displayed; otherwise, this field is blank.
Catalog	The catalog value used for the fixed asset is displayed.

Description View


Description	The description of the asset is displayed.
Useful Life	The expected useful life of the asset (in years) is displayed.
Replacement Date	The date ( mm dd ccyy ) when the asset is expected to need replacing is displayed.
Last Inventory Date	The date ( mm ccyy ) this asset was last inventoried is displayed.
Condition	The condition for this asset is displayed.
Group	The fixed asset group is displayed.
Location	The ten digit location of the asset is displayed.
Room Number	The room number associated with the fixed assets is displayed.
Asset Custodian	The employee's name or the position number is displayed. This field defaults to "None."
Commodity Code	The commodity code of the fixed assets is displayed. Data will carry over from Procurement Desktop (PD). If the FA Document was generated, users entered the Commodity Code or "None."
Funding Source	This field can be used to reference the grant or bond issue that financed the asset.
Reorganization Date	The date that Fund/Agency/Organization or Location/Complex/Building were last changed is displayed. See the Fixed Asset Reorganization report of that date for more information.
Cost Type	The cost type for the fixed assets is displayed.
Insurance Policy Type	The Insurance policy Type of the fixed assets is displayed.
Purchasing Authority	The Contract Number or the Purchase Order is displayed.
Serial Number	The serial number of the fixed asset is displayed.
Agreement Number	The agreement number (if available) is displayed.
Type of Warranty	The type of warranty (if available) is displayed.
Duration in Days	The duration in days of the warranty (if available) is displayed.
Effective Date	The effective date of the agreement (if available) is displayed.
Expiration Date	The expiration date of the agreement (if available) is displayed.

Acquisition / Valuation View


Acquisition Method	The value describing how the asset was acquired is displayed.
Asset Value	The total value of the asset is displayed.
Acquisition Date	The date ( mm dd ccyy ) the asset was acquired is displayed.
Valuation Amount	The insurance or replacement value of the asset is displayed.
Valuation Date	The date ( mm dd ccyy ) of the insurance or replacement valuation is displayed for the value in Salvage Value .
Selling Price	If disposed, the amount received for the asset at the time of sale is displayed.
Salvage Value	The total salvage value for this asset, including all betterments is displayed.
Depreciation Method	The depreciation method for this asset is displayed. Valid values are SL (straight line), SY (sum of the years digits), DD (double declining balance), MC (manually computed), NA (not applicable), or a variable percent.
Net Book Value	When Type on Fund (FUN2) is A (agency), E (enterprise), I (internal service), P (pension), or N (non-expendable trust) and Memo Depreciation is cleared [ N ], this value is calculated by subtracting the summary accumulated depreciation from the summary asset value. At all other times, the net book value equals the summary asset value alone.
Last Disposition Date	The date ( mm dd ccyy ) of the last disposition of this asset or one of its betterments is displayed.
Last Disposition Authority	The document number or name of individual who authorized the disposal of the asset is displayed.
Memo Disposition Value	The anticipated sale amount or actual amount expected on sale is displayed. This value may differ from salvage or valuation amount.
Last Disposition Method	The method used in disposing of this asset is displayed. This field is filled in by the entry of new Fixed Asset Disposition (FD) documents.

Responsibility Center View


Fund	The fund that paid for the asset is displayed (not necessarily where the asset is accounted for).
Agency	The agency responsible for this asset is displayed.
Organization/Sub	The organization / sub-organization responsible for this asset is displayed.
Activity	The activity associated with this asset is displayed.
Revenue Source/ Sub	The revenue source/ sub-revenue source associated with this asset is displayed.
Object/Sub	The object/ sub-object to which the acquisition of this asset was charged is displayed.
Appropriation Unit	The Program Budget Unit element for the items listed on this voucher is displayed. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.
Job Number	The Job Number, Project Number or General Reporting Code is displayed.
Function	The function associated with the fixed asset is displayed.
Reporting Category	The Reporting Category for the transaction is displayed.
BS Account	The balance sheet account if this is an expense transaction (fixed assets, consumption-based inventories, pre-paid items) or if this transaction transfers funds between two balance sheet accounts is displayed.