Date

Default date is the date the document is accepted by MARS. Enter the date (mm dd yy) that is to be associated with this document (usually the current date). Future dates cannot be entered.

Accounting Period

Default is inferred from Date of Record. If these transactions should be recorded in another accounting period, enter the desired open period, using fiscal month and year. Future periods cannot be entered.

Budget FY

Default is the current fiscal year. If these transactions should be recorded in a different fiscal year, enter the desired open fiscal year. Future budget fiscal years cannot be entered.

New/Modification [Action]

Default is New; indicates this is a new document.

Traveler ID

Required. Enter the traveler ID number. Valid values reside on VEN2.

Employee Name

Display only. Inferred from VEN2 when Traveler ID is entered.

Resp Agcy/Org

Required. Enter the travelers agency and organization code.

Travel Policy ID

Enter the travel policy ID associated with this travel.

Work Location

Enter the travelers work location.

Work Location Description

Display only. The work location description is inferred based on the work location.

Purpose Code

Enter the purpose code that coincides which necessitates travel.

Purpose Description

Display only. The purpose description is inferred based on the purpose code entered.

Registration Fee

Vendor

Enter the vendor code of the vendor to which the registration fee is to be paid.

Advance Amount

Enter the registration fee amount.

Def/Inc/Dec

Defaults to Default [blank]. Select Decrease to record credit.

Sched Check Date

Enter the scheduled check date. Date is entered in (mm/dd/yy) format.

Category

Enter the check category for the registration fee.

Issue Individual Check

Enter how the check should be issued.

EFT Indicator

Select whether or not payment is to be made via EFT.

Appl Type

Enter the appropriate application type.

Motorpool Amt

Display only. The amount of the motorpool reservation is displayed.

Statepark Amt

Display only. The amount of the statepark reservation is displayed.

Authorized Total

Enter the total amount authorized for the traveler.

Calc Doc Total

Display only. The total that the system calculated is displayed.

Expense Detail

Line Number

Required. Enter a different two-digit number for each line on the document. Valid values are 00 to 99.

Date

Default date is the date the document is accepted by MARS. Enter the date (mm dd yy) that is to be associated with this document (usually the current date). Future dates cannot be entered.

Location

Enter the location associated with the travel.

Expense Type

Enter the expense type for this transaction.

Payment Method

Display only. The payment method associated with this travel is displayed.

Description

Enter the description associated with this transaction.

Funding Strip

Fund

Required. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. Enter the fund paying for the item on this line. See Fund Index (FUND) for valid values.

Agency

Required. Enter the Agency paying for the item on this line. For transactions that require a balance sheet account code, an agency must be entered if Reporting Category is entered; otherwise, agency is optional on balance transactions. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.

Organization

Conditional. Organization may be required depending on the Revenue Budget Organization Option on Fund Agency Index (FAGY). For transactions that require a balance sheet account code, this field is optional. See Organization Index (ORGN) for valid values.

Sub-Organization

Conditional. Sub-Organization is required if the Sub-Organization Required on Revenue option is Required [Y] on Organization (ORG2). Otherwise, this field is optional. Enter the sub-organization paying for the resource named on this line. See Sub-Organization (SORG) for valid values.

Appropriation Unit

Conditional for Extended Budgeting. Program Budget Unit may be required depending on the Appropriation Control Option on Fund Index (FUND). Required when the transaction is entered with a closed budget fiscal year. The appropriate must be open and must be applicable to the budget fiscal year entered for the transaction. See Appropriation Inquiry (Extended) (EAP2) for valid values.

Activity

Conditional. Default is inferred from Organization (ORG2), if it is included there. Activity may be required, depending on the Revenue Budget Activity Option on Fund Agency Index (FAGY). For transactions that require a balance sheet account code, this field is optional. See Activity Index (ACTV) for valid values.

Function

Optional. Default is inferred from Organization (ORG2), or from Activity (ACT2) if a function is not entered in Organization (ORT2). See Function (FUNC) for valid values.

Object

Display only. The object that best describes the resource named on this line is displayed.

Sub-Object

Optional. Enter a sub-object if more description is necessary. See Sub-Object (SOBJ) for valid values.

Job / Project

Conditional. Job Number may be required depending on the Job Number Required on Spending option on Organization (ORG2).

Rept Category

Conditional. Reporting Category is required on expenditure transactions if the Reporting Category option on Agency (AGC2) is Required on Expenditure Transactions [3]. For transactions that require a balance sheet account code, this field is required if the Reporting Category Option is Y (required) on Balance Sheet (BACC). Otherwise, this field is optional. See Reporting Category (RPTG) for valid values.

Termini

Optional. This field is used by the Department of Transportation to record termini or bridge identifiers for DOT projects.

Amount

Required. Enter the dollar amount of the resource(s) described on this line. Record two digits for cents; the decimal point is optional. Do not enter dollar signs or commas.

Def/Inc/Dec

Defaults to Default [blank]. Select Decrease to record credit memos.