Fund (FUN2)

Fund (FUN2) defines values for all funds in your system. It also specifies, for each fund, how the financial system is to handle various control options. The control options determine the level of budget control, the optional use of appropriations and allotments, specific subsystem options, and baseline purchasing tolerances within the system. Do not change control options for existing funds during the fiscal year.

When you add a new fund to this window, you should also add a new entry to Fund Agency (FGY2) for each agency that is valid within this fund. Also, if Fund Balance is Select [C] for the new fund, you must also add a line to Fund Balance (FBAL).


Fiscal Year	Key field. Enter the last two digits of the applicable fiscal year valid on Fiscal Year (FSYR).
Fund	Key field. Enter a fund code. If adding a new code, enter a unique value; if changing or deleting an existing line, enter the code for the applicable fund.
Bank Account	Required. Enter the bank account value to be used by the automated disbursement process (i.e., the primary checking account for the fund). Refer to Bank Account (BANK) for valid values.
Class	Conditional. Required if you report by fund class. Enter the value from Fund Class (FCLS) that best describes the fund defined in this line.
Category	Conditional. Required if you report by fund category. Enter the value from Fund Category (FCAT) that best describes the fund defined in this line.
Type	Required. Enter a valid fund type from Fund Type (FTYP).
Group	Conditional. Required if you report by fund group. Refer to Fund Group (FDGP) for valid values.
State/Bond	Default is State [S] . Valid values are: State [S] Bond [B] None [N] N/A [blank]
Real Bank Account Code	Enter the bank account code to which funds are to be moved.
Name	Optional. Enter the fund name as you wish it to appear (up to 30 characters). If this field is left blank, no name is displayed on reports for this fund.
Short Name	Optional. Enter the name that you want to appear on reports when there is not enough room for the full name (up to 12 characters).

Control Options View


Control Options
Project/Sub-Project/Phase Required	Required. Select [Y] if Project/Sub-project/Phase are required on all transactions that will have an effect on specific funds. Select [N] if Project/Sub-project/Phase are not required on all transactions that will have an effect on specific funds.
Expense Budget	Default is None [N] . For more information, refer to the User's Guide . Valid values are: Full [C] Presence [P] None [N]
Revenue Budget	Default is None [N] . For more information, refer to the User's Guide . Valid values are: Presence [P] None [N]
Appropriation	Default is None [N] . For more information, refer to the User's Guide . Valid values are: Full [C] Presence [P] None [N]
Allotment	Default is None [N] . For more information, refer to the User's Guide . Valid values are: Full [C] Presence [P] None [N] Cumulative [Q]
Allotment Frequency	Default is Yearly [Y] . This field is not used if Allotment is None [N] . Enter one of the following, depending on the number of allotment periods desired: Yearly [Y] Allotments are expressed on a yearly basis (one period). Quarterly [Q] Allotments are expressed on a quarterly basis (four periods). Monthly [M] Allotments are expressed on a monthly basis (12 periods).
Fund Balance	Default is N/A [blank] . For more information, refer to the User's Guide .Valid values are: Select [C] Selects the fund balance for the fund. Reject [N] Rejects the fund balance option. N/A [blank] Defaults to N/A [blank].
Allotment Include Encumbrances	Default is Yes [ Y ]. Indicate Yes [ Y ] to add encumbrances and expenditures when computing unobligated budget balance for the applicable allotment period. Indicate No [ N ] to exclude encumbrances from expenditures when computing unobligated budget balance for the applicable allotment period.
Memo Depreciation	Default is cleared [ N ]. Select [ Y ] if depreciation for this fund is for memo only.
Sweep	Default is cleared [ blank ]. Select [ Y ] if this fund is to participate in the cash sweep process of the Investment Management Subsystem.
Negativity Equity Indicator	Default is cleared [ blank ]. Select [ Y ] if any fund involved in an investment pool fund is allowed to carry a negative balance in the pool fund. You must also select the checkbox [ Y ] if a fund's participating funds are allowed to have a negative balance.
Cash Edit	Default is cleared [ blank ]. Select [ Y ] if fund cash balance is edited on expenditure (check issue) transactions.
Cash Edit Pool Fund	Optional. Enter a cash fund if cash edit for this fund is performed against the pool fund.
Account Balance	Default is cleared [ blank ]. Select [ Y ] if cash edit for this fund is performed against the pool fund.

Other Options View


SUMB/ESMB Options
Organization	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by organization on Budget Preparation Summary (Extended) (ESMB).
Appropriation	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by unit of appropriation on Budget Preparation Summary (Extended) (ESMB).
Activity	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by activity on Budget Preparation Summary (Extended) (ESMB).
Function	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by function on Budget Preparation Summary (Extended) (ESMB).
Class	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by object class on Budget Preparation Summary (Extended) (ESMB).
Category	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by object category on Budget Preparation Summary (Extended) (ESMB).
Type	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by object type on Budget Preparation Summary (Extended) (ESMB).
SUMR Options
Organization	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by organization on Revenue Preparation Summary (SUMR).
Activity	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by activity on Revenue Preparation Summary (SUMR).
Class	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by object class on Revenue Preparation Summary (SUMR).
Category	Default is cleared [ N ]. Select [ Y ] if budget preparation records are summarized by object category on Revenue Preparation Summary (SUMR).
Type	Default is cleared [ N] . Select [ Y ] if budget preparation records are summarized by object type on Revenue Preparation Summary (SUMR).
Order to Payment Options
Fund Tolerance	Default is N/A [blank] . Select Use Fund Overrides [Y] only if you want to set the tolerances for this fund differently from the settings on System Control Options (SOPT, SOP2); otherwise, if the fund tolerance amount and percent are zeroes, the system defaults to the amount specified on System Control Options (SOPT, SOP2). To achieve this you may also select Use System Options [N] . This indicator prevents the system from defaulting when both fund tolerances are zeroes.
Tolerance Amount	Default is 0.00 . Enter a valid dollar amount to specify the variance you will tolerate between purchase orders and final payments. The system will use the most restrictive amount.
Tolerance Percent	Default is 00 . Enter a valid percent to specify the variance you will tolerate between purchase orders and final payment. The system will use the most restrictive amount.

Fund (FUN2)

Control Options

SUMB/ESMB Options

SUMR Options

Order to Payment Options