Appropriation Date

Required. Enter the set-up date for this job. You cannot enter a date ( mm dd yy ) that is less or greater than the expiration date of the job.

Accounting Period

Defaults to the accounting period of the approval date. Enter only if you wish to change these transactions to a different period. You cannot enter future periods.

Budget FY

Required. Defaults to the current fiscal year. If this transaction is recorded in some other accounting period, enter the desired open accounting period ( mm yy ). You cannot enter future periods.

New/Modification [Action]

Defaults to New [E] . Valid values are:

New [E]

Indicates a new document.

Modification [M]

Indicates an adjustment to a previous charge document.

Job Number

Required. Enter the number for this job. See Job Inquiry (JOB2) for valid values.

Comments

Optional. Enter any additional information about the document.

Units Total

Default equals 0 . Required if any units are entered on the document. Enter the net sum of all units entered (that is, taking into account increases and decreases).

Document Total

Default equals 0 . Required if any amounts are entered on the document. Enter the net sum of all dollar amounts entered on the document. This field is not affected by the amounts computed from a charge class times units entry.

Calculated Units Total

Display only. The system computed total of all line units is displayed.

Calculated Doc Total

Display only. The system computed total of all line amounts is displayed.

Fund

Required when the Account Distribution billing option on Job Inquiry (JOB2) is Manual [M] . Otherwise this field is optional. Enter a valid fund from Fund Index (FUND).

Agency

Required. Enter a valid agency from the Agency Index (AGCY).

Organization/Sub

Optional if Agency is entered. Sub-Organization is optional if organization is entered.

Appr Unit

Required. Enter the Program Budget Unit element that will be charged for this accounting line. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.

Activity

Optional. Enter a valid activity from Activity Index (ACTV).

Function

Optional. If blank, it is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered in Organization (ORG2). Enter a valid function from Function ( FUNC ).

Object/Sub

Conditional. Required if charge class is NOT entered; otherwise optional. Sub-Object is optional if object is entered.

Reporting Category

Conditional. Optional if Agency is entered. Enter a valid reporting category from Reporting Category (RPTG).

Termini

Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.

Description

Optional. Enter informational text about this line.

Charge Class

Conditional. Required if object is not entered; otherwise optional. See Charge Class (CHRG) for valid values.

Units

Conditional. Required if Charge Class is entered and Amount is blank; otherwise optional. Enter the number of units ( nnnnn.nn ) that this transaction affects.

Amount

Conditional. Required if Charge Class and Units are both blank; otherwise optional. If entered, this amount overrides the amount computed based on the charge class times units.

Def/Inc/Dec

Defaults to Default [blank] . On a modification transaction, select either Increase [I] or Decrease [D] .