Date of Record

Default uses the date it accepts the document. Enter the date ( mm dd yy ) that you want to associate with this document, usually the current date.

Accounting Period

Default is inferred from Date of Record . If you want this document recorded in another accounting period, enter the open desired period ( mm yy ). You cannot enter a future period.

Budget FY

Required. Enter the last two digits of the fiscal year to which this document applies.

Plan FY

Default is inferred from Budget Fiscal Year . Enter the plan fiscal year. The plan year is never less than the budget fiscal year.

Plan Type

Optional. Select the appropriate value depending on which plan type you are creating, adding to, or changing. Valid values are Base [B] and Modification [M] . All changes made to the base plan are reflected in the modified (current) plan.

Total Increase/Decrease Amount

Required. Enter the unsigned total of the increase/decrease amount column.

Calculated Increase/ Decrease Amount

Display only. This field is calculated by the system and displays the total of all line amounts.

Fund

Required. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document.

Agency

Required. Enter the agency for which this document applies (the buyer if internal). See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values. If you are modifying a previous entry, this field must match the agency originally entered.

Internal Ref Fund, Agency

Conditional. Required if planning for internal purchases and sales. Enter the fund and agency of the seller. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values in both the planning and the budget fiscal years. If you are modifying a previous entry, these fields must match the fields originally entered.

Org/Sub

Optional. Refer to Organization Index (ORGN) and Sub-Organization (SORG) for valid values.

Appr Unit

Required if Appropriation Control Option is C (full control) or P (presence control) on Fund Index (FUND). Also required when the transaction is entered with a closed budget fiscal year. The appropriation must be open and must be applicable to the budget fiscal year entered for the transaction. See Appropriation Inquiry (Extended) (EAP2) for valid values.

Activity

Default is inferred from Organization (ORG2). If you want to override the value on Organization (ORG2), enter a valid activity from Activity Index (ACTV).

Function

Conditional. Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered in Organization (ORG2). Refer to Function ( FUNC ) for valid values.

Revenue/Sub

Optional. Refer to Revenue Source Index (RSRC) and Sub-Revenue Source (SREV) for valid values.

Job Number

Optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number. If your system does not include job cost or project accounting, enter a general code.

Report Category

Optional. Refer to Reporting Category (RCAT) for valid values. Ensure the reporting category is valid within the agency.

Termini

Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.

Plan Period

Required. Enter the two-digit period that this line represents. Valid values depend on the value of Plan Frequency on Fund Agency Index (FAGY). Valid values are:

01

Enter this value if Plan Frequency is Y (yearly).

01, 02, 03 or 04/1, 2, 3, or 4

Enter this value if Plan Frequency is Q (quarterly).

01...13/1...13

Enter this value if Plan Frequency is M (monthly).

Amount

Required. Enter the unsigned amount of change being made to the plan. If you are establishing a new line, this is the original amount of this line. Enter amounts in whole dollars.

Def/Inc/Dec

Defaults to Def [blank] . Required if making changes to existing lines. Valid values are Inc [I] and Dec [D] .