Open Payment Voucher Header Inquiry (OPVH)

Open Payment Voucher Header Inquiry (OPVH) contains summary information about payment voucher documents. Most of the information comes from the header part of the payment voucher document. In addition, the total amount closed and the total outstanding amount are included.

The data is organized by vendor code, voucher number, and batch number. Entries are added when new payment voucher documents are accepted by the financial system; updates are made when modifications are accepted. The Closed Amount and other fields are updated when cash disbursements or manual warrants are processed against the payment voucher document. Vouchers are closed when all lines belonging to the payment voucher are closed in Open Payment Voucher Line Inquiry (OPVL). Entries are deleted at the end of an accounting period when they have been closed for one entire accounting period. These deletions are done by the monthly clearing process.

Authorized users can update some fields in this window through Payment Voucher Scheduling (SCHD). Payment Voucher Scheduling (SCHD) is also described in this chapter.


Vendor	Key field. Enter the vendor code used on the payment voucher document. If vendor code is blank, the value None is assigned by the document processor.
Voucher Number	Key field. Enter the payment voucher document number.
Name, Address, City, State, Zip, Country	Inferred from Vendor (VEN2), if the information is entered. If these codes were not entered, or miscellaneous codes are entered, the vendor information is entered on the payment voucher document.
Batch Number	Optional. Enter a unique alphanumeric batch identifier which is used to group documents. This number becomes the first four digits of the batch number. The last two digits of the batch number are added when the voucher is generated and corresponds to the month entered in To Date on Application Dates (LDAT).
Billing Code	The billing code from the Payment Voucher for Procurement Card (PVC) is displayed. The billing code is equivalent to the administrator's ID and is used to determine the proper account to credit. For all other payment voucher documents, this field is left blank.
System Created	This field indicates which integrated system of MARS the document originated from. A P indicates that the document was created in Procurement Desktop (PD). A C indicates that the document was created in Procurement Desktop for Procurement Card (ProCard) purchases. If the document is created in MARS ADVANTAGE this field will be left blank.
Budget FY	The budget fiscal year for the payment voucher is displayed. This is the year in which the funds were obligated.
Voucher Type	Displays the voucher type entered on the input document.
Offset Liability Account	The liability balance sheet account used on the offset entry for this payment voucher document is displayed. This is the account entered on the document. If no account is entered, the system-wide vouchers payable account specified in System Special Accounts (SPEC) will be inferred.
Voucher Amount	The total amount of this payment voucher document is displayed. It reflects all adjustments made to the original amount.
Voucher Date	The document date from the document is displayed.
Discount Amount	The total discount amount for this voucher calculated by the Automated Disbursement Process is displayed.
Voucher Closing Date	The date that final action was taken on this payment voucher.
Withheld Amount	The portion of this payment that is deducted for backup withholding is displayed.
Sched Payment Date	Initially, this date is supplied by the system, but authorized users can change it through Payment Voucher Scheduling (SCHD). The system-supplied date is derived as follows: If a scheduled payment date is entered on the payment voucher document, that date is used. If a date is not entered on the document, the system computes the date using the value entered in the Scheduled Payment Day field in Vendor (VEN2). Otherwise, the system computes the date using the value entered in the System Payment Lag field in System Control Options (SOPT). When none of these dates are present, the system defaults to the document date.
Closed Amount	The total amount of disbursements for this payment voucher is displayed. For example, the total of all payment voucher line closed amounts for this payment voucher document from Open Payment Voucher Line Inquiry (OPVL).
Check Category	The check category associated with this voucher is displayed. This voucher is summed with all vouchers within this category for the same vendor during the automated disbursement cycle. This option may be overridden on Payment Voucher Scheduling (SCHD).
Outstanding Amount	The amount of the payment voucher document that is currently not cleared by cash disbursements or manual warrants. This is the payment voucher amount minus the payment voucher closed amount.
Single Check	Default is Default [blank] . If Yes [Y] is selected, a single check is written for this voucher. This option can be modified on Payment Voucher Scheduling (SCHD).
Total Quantity	This field will only be used if the Extended Purchasing Subsystem is installed. The total quantity of units for this payment voucher document will be displayed; this quantity is equal to the sum of all commodity line quantities.
EFT Indicator	Default is Default [blank] . Valid values are: Yes [Y] The current payment voucher document by electronic funds transfer. The Application Type will also be displayed if the EFT Indicator on the current payment voucher is selected Yes [Y] . No [N] The current payment voucher document will not be paid by electronic fund transfer (EFT). The EFT indicator can be changed to No [N] on Payment Voucher Scheduling (SCHD). If it is changed to No [N] through Payment Voucher Scheduling (SCHD), the Application Type will be blank. Default [blank] If the EFT Indicator is Default [blank] , then the Application Type will also be blank.
Application Type	The Application Type will be displayed if the EFT Indicator is set to Yes [Y]. The two-character code representing the intended application, or use, of the funds being electronically transferred is displayed.
Freight Total	This field will only be used if the Extended Purchasing Subsystem is installed. The current value for freight charge will be displayed. This amount equals the sum of all corresponding commodity line freight amounts.
Hold Payment	Default is Unspecified. Valid values are: Unspecified [blank] Indicates that a voucher is a candidate to cut a check. Hold Payment [H] Indicates that a manual hold payment was placed on the voucher. This value is set on Payment Voucher Scheduling (SCHD) to prevent a voucher from being disbursed. Cash Override [O] Indicates cash override. This value is set on Payment Voucher Scheduling (SCHD) or when a Payment Voucher (PV) document is loaded and processed off-line with the Hold Indicator set as [O]. Insufficient Cash [S] Indicates that the payment was not made due to insufficient cash during the disbursements cycle.
Use Tax Amount	This field will only be used if the Extended Purchasing Subsystem is installed. The current value for the use tax will be displayed.
Tax Code	This field will only be used if the Extended Purchasing Subsystem is installed. The current value of the tax percentage will be displayed. The value is defined on Tax Code (TAXT).
Freight Ind	This field will only be used if the Extended Purchasing Subsystem is installed. The current value of the freight indicator will be displayed. Refer to the expenditure documents for field descriptions and valid values.