Journal Voucher Master Line Offset (JVL)

The Journal Voucher Master Line Offset (JVL) document is used for all other types of Journal Voucher transactions that are not performed on a Journal Voucher Correction (JVC) or Journal Voucher Transfer (JVT). The JVL is a generalized document that can record certain accounting transactions that cannot be recorded using any other financial system document. Like a JVM document, the JVL will allow correction not performed on JVC or JVT documents, except that it will also generate cash offset lines for each line on the JVL document. This will allow debits and credits within a fund to be different on the lines entered by the user. Generally you should not use this document to record corrections to other documents. You should make corrections of this type by modifying the original document or by processing a JVC.


Date of Record	Default is the date the system accepts the document. Enter the date ( mm dd yy ) you want to associate with this document, usually the current date.
Accounting Period	Default is inferred from Date of Record . Enter the accounting period you want associated with these lines (it must be open). Do not enter a future accounting period .
Reversal Date	Optional. Enter only if you want this journal voucher automatically reversed. Enter the date ( mm dd yy ) when you want the reversal to take place. When this date is entered, the last character of the journal voucher document number must be E .
New/Modification [Action]	Default is New [E] . Use Modification [M] if you want to reuse a journal voucher number in the same accounting period. This groups the documents together on the Trial Balance by Accounting Distribution (A611) report.
Comments	Optional. Enter a descriptive note about this document.
Debit Total	Required. Enter the total amount of the debit lines on this document. This field must equal Credit Total , or the document is rejected.
Credit Total	Required. Enter the total amount of the credit lines on this document. This field must equal Debit Total , or the document is rejected.
Calculated Debit Total	Display only. The system automatically calculates the total amount of debit lines on this document. This field must equal Calculated Credit Total , or the document is rejected.
Calculated Credit Total	Display only. The system automatically calculates the total amount of credit lines on this document. This field must equal Calculated Debit Total , or the document is rejected.
Account Type	Conditional. Select the account type associated with this journal voucher transaction. The journal voucher document has multiple uses. For more information on entering this field, refer to the User's Guide . Valid values are: Asset [01] Liability [02] Fund Balance [03] Asset Offset to Expenses [11] Encumbrance [21] (only allowed under certain circumstances.) Expense/Expenditure [22] Expenditure [23] Expense [24] Revenue [31]
Budget FY	Default is inferred from Date of Record . If you want these lines recorded in another fiscal year, enter the desired fiscal year. Enter an open year that is not a future fiscal year.
Fund	Optional. Enter a Fund code valid on FUN2.
Agency	Conditional. Required if Appr Unit is entered. Enter the agency used on this journal voucher. See Agency Index (AGCY) for valid values.
Organization/Sub	Optional. Enter the organization and sub-organization (if desired) used on this journal voucher. See Organization (ORG2) for valid values.
Appropriation Unit	Optional. Enter the Program Budget Unit element for the items listed on this voucher. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.
Object/Rev/Sub	Conditional. Enter the object and sub-object associated with this journal voucher OR the revenue source and sub-revenue source associated with the journal voucher. See Object Index (OBJT) and Sub-Object (SOBJ) or Revenue Source Index (RSRC) and Sub-Revenue Source (SREV) for valid values.
Activity	Conditional. Enter the activity used on this journal voucher. See Activity Index (ACTV) for valid values.
Function	Conditional. Enter the function used on this journal voucher. See Function (FUNC) for valid values.
Debit Amount	Enter amounts on the debit side if you are reclassifying expenditures, revenue or balance sheet accounts.
Ref Doc/ Line	Optional. Enter the transaction code, agency, and number of the document related to this journal voucher.
BS Account	Conditional. Enter the balance sheet account associated with this journal voucher. See Balance Sheet Account Index (BACC) for valid values.
Job Number	Conditional. Enter the job number associated with this journal voucher. See Job Index (JOBT) for valid values.
Reptoring Category	Conditional. Enter the reporting category associated with this journal voucher. See Reporting Category (RPTG) for valid values.
Termini	Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.
Vendor/Cust	Default is None [blank] . Required if Vendor Name is Required [Y] on System Control Options (SOP2). This field indicates if the value entered in Code is valid on Vendor (VEN2) or Provider (PROV). Valid values are: Vendor [V] Provider [P] Quantity [Q] None [N]
Code	Conditional. Enter the vendor or provider associated with this journal voucher. See Vendor Index (VEND) or Provider (PROV) for valid values. The journal voucher document has multiple uses. For more information on entering this field, refer to the User's Guide .
Vendor Name	Default is inferred from Vendor (VEN2) or Provider (PROV) depending on the value in Code . Enter the name of the vendor or provider for reference purposes. The journal voucher document has multiple uses. For more information on entering this field, refer to the User's Guide .
Description	Optional. Enter a description for this journal voucher line.
Credit Amount	Enter amounts on the credit side if you are reclassifying expenditure, revenue or balance sheet accounts.