Open Purchase Order Header Inquiry (OPOH)

Open Purchase Order Header Inquiry (OPOH) contains summary information about purchase order documents. Most of the information comes from the header part of the purchase order document. In addition, the total amount closed and the total outstanding amount are included.

Open Purchase Order Header Inquiry (OPOH) is organized by vendor code. Thus, all purchase orders for a particular vendor are accessed sequentially from the table. Entries are added when new purchase order documents are accepted by the financial system, and entries are changed when modifications are accepted to these documents. The closed amount and other fields are updated when payment vouchers, expense journal vouchers, or manual warrants are accepted against the purchase order document. Entries are "closed" when all lines belonging to the purchase order are closed in Open Purchase Order Line Inquiry (OPOL). Entries may be deleted at the end of an accounting period when they have been closed for one entire accounting period. These deletions are done by the monthly clearing process.

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Vendor

Key field. Enter the vendor code used on the purchase order document.

PO Number

Key field. Enter the purchase order number assigned on the purchase order document.

Name

The vendor name as inferred from Vendor (VEN2) if a vendor code was used, or as entered on the purchase order document if a vendor code was not used or if the vendor code is a miscellaneous vendor code.

Address Indicator

The address indicator for this vendor is displayed.

System Created

This field indicates which integrated system of MARS the document originated from. A P indicates that the document was created in Procurement Desktop (PD). A C indicates that the document was created in Procurement Desktop for Procurement Card (ProCard) purchases. If the document is created in MARS ADVANTAGE this field will be left blank.

Budget Fiscal Year

The budget fiscal year for this document is displayed. This is the year when the document amount was obligated.

PO Type

The type of order from the purchase order document is displayed. The system displays a user-defined field or S - Special Instructions . If you enter S - Special Instructions , special instructions are printed on the vendor purchase order.

Offset Reserve Account

The value for the balance sheet account used for reserves for encumbrances is displayed. The same value is used for all purchase orders, and is inferred from System Special Accounts (SPEC).

Comments

The comments given on the purchase order document are displayed. Remember that you can only store 12 characters in this field. If PO Type of order is S - Special Instructions , this field is inferred from Special Instruction (SPIS).

PO Amount

The total amount of this purchase order document is displayed. It reflects all adjustment actions made on the original amount.

PO Date

The purchase order date given on the purchase order document is displayed.

Closed PO Amount

The total amount cleared so far on this purchase order document is displayed. For example, the total of all payments made for this purchase order.

PO Closing Date

The date when final action was taken for the purchase order.

Outstanding Amount

The amount of the purchase order that is not cleared by payment voucher or manual warrant documents is displayed. This is the purchase order amount minus the purchase order closed amount.