Open Purchase Order Header Inquiry (EPS) (OPPH)

Open Purchase Order Header Inquiry (EPS) (OPPH) is used to view header information about a purchase order. This window lists all outstanding and some recently closed purchase order documents. All information recorded on the header part of the purchase order document appears in the window, in addition to the total amount closed.

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Vendor

Key field. You can enter the number of the vendor that received the order.

Transaction ID

Key field. You can enter the transaction code and unique number that identifies this order. Valid values are PC (Centralized Purchase Order), PD (Decentralized Purchase Order), PG (Price Agreement), or SC (Service Contract).

Contact

The personal contact for the vendor is displayed.

PO Date

The date given on the purchase order document is displayed. This is usually the date the purchase order is accepted by the system.

Resp Person

The person to whom you want questions addressed about the order is displayed.

Address Ind

The address indicator for this vendor is displayed. Extended Purchasing Subsystem clients can establish multiple primary addresses for a single vendor by entering the address indicator in the eleventh character of Vendor on Vendor (VEN2).

Buyer

The buyer responsible for this order is displayed. This buyer is associated with the commodity used on the first commodity line.

Resp Agency

The agency requesting the order is displayed.

Resp Org

The organization for which these goods are ordered is displayed.

Organization Name

The short name of the organization for which these goods are ordered is displayed.

Comments

Any comments entered on the order document are displayed.

Budget Fiscal Year

The budget fiscal year in which the funds are encumbered is displayed.

Offset Reserve Account

The balance sheet account for reserve for encumbrances is displayed. The code used is listed in System Special Accounts (SPEC).

System Created

This field indicates which integrated system of MARS the document originated from. A P indicates that the document was created in Procurement Desktop (PD). A C indicates that the document was created in Procurement Desktop for Procurement Card (ProCard) purchases. If the document is created in MARS ADVANTAGE this field will be left blank.

Last Print Date

The last date that this order was printed is displayed.

Modification Number

The number of the most recent modification document processed against the purchase order is displayed.

Modification Date

The last date that this document was modified is displayed.

Delivery Details View

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Receiving Party

The name of the person who receives the delivery is displayed.

Delivery Date

The anticipated delivery date is displayed.

Warehouse

The warehouse where the goods are shipped is displayed.

Ship/Bill to

The receiving and billing locations for the goods are displayed.

Building/Room

The building and room location where you want the goods delivered upon receipt is displayed.

Goods Already Received

If selected [ Y ], the goods were already received. The system automatically generates a Receiver (RC) document.

FOB Point

The Free on Board (FOB) site for the goods is displayed.

Controls View

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Blanket Number

The blanket agreement between the entity and vendor that governs terms of this order is displayed.

Terms

The discount type associated with this purchase order is displayed.

PO Hold

Displays Y if this order has been placed on hold and will not be picked up by the print program.

Order Type

A one-character value used to identify the type of order is displayed. Order types are user-defined and vary from site to site. If S is displayed, see Special Instructions (SPIS) for special instructions about this order.

Order Confirmed

If Yes [Y] is selected in this field, the vendor has received prior notification of this order. If No [N] or Unknown [blank] is selected, the vendor has not received prior notification of this order.

Note Pad Text

One of the following selections is displayed:

Note Pad Text Exists [Y]

There is text associated with this document on Note Pad Text (NOTE).

Order is Canceled [X]

The order is canceled.

No Text [blank]

There is no text associated with this order on Note Pad Text (NOTE).

Outstanding Approvals

The number of approvals that need to be applied to the commodity lines before the order is fully approved and available on EPS Purchase Order Print (PCHD) is displayed.

Linking Option

If selected [ Y ], linking between commodity and accounting lines is in effect.

Three-Way Match

Entries displayed in this field are interpreted as follows:

PO, Receiver, and Vendor Invoice [A]

PO and Vendor Invoice [V]

PO and Receiver [R]

No Three-Way Match [N]

See the Extended Purchasing User's Guide for more information.

Cost Details View

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Tax Code

The tax code used to compute the document's tax amounts is displayed. See Tax Code (TAXT) for this code and corresponding rate.

Total Quantity

The current total quantity for this document is displayed. This value equals the sum of all the commodity line quantities.

Freight Indicator

The current value of the freight indicator representing the freight method used on the document is displayed.

Freight Amount

The total amount of freight charge for this order is displayed. This amount equals the sum of all corresponding commodity line freight amounts.

Discount Code

The discount code applied to this purchase order is displayed.

Discount Amount

The total discount amount for the sum of all commodity lines is displayed.

Amounts View

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Total Order Amount

The total amount of all commodity lines on the order is displayed.

Received Amount

The dollar amount of all goods received against this order is displayed.

Invoiced Amount

The total amount of all vendor invoice documents entered against this order is displayed.

Outstanding Amount

The amount still open for this purchase order is displayed.

Expended Amount

The total amount paid to date on this order is displayed.

Closed Amount

The total amount closed against this order by a voucher or vouchers is displayed.

PO Closed Date

The date when all accounting lines were closed on this order is displayed.