Open Purchase Order Line Inquiry (OPOL)

Open Purchase Order Line Inquiry (OPOL) contains details about purchase order lines. Most of the information comes from the line level of the purchase order document. In addition, the amount closed and the amount remaining outstanding are included for each line.

This window is organized by vendor code, so that all purchase orders for a particular vendor is accessed sequentially from the table. Entries are added when new purchase order lines are accepted by the financial system, and entries are changed when modifications are accepted on purchase order lines. Several fields are updated when payment vouchers or manual warrants that reference the purchase order line are accepted. Lines are closed when the total of all referencing payment vouchers and manual warrants equals the purchase order line amount, or when the purchase order line is finalized on a payment voucher or manual warrant. When the clearing process deletes a line in Open Purchase Order Header Inquiry (OPOH), it also deletes all corresponding detail lines.

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Vendor

Key field. Enter the vendor code used on the purchase order document. If vendor code is blank, the value NONE is assigned by the document processor.

PO Number

Key field. Enter the purchase order number assigned to this purchase order document on the purchase order document.

Line Number

Key field. Enter the purchase order line number assigned on the purchase order document.
Accounting Distribution

Fund, Agency, Organization/Sub, Appr Unit, Activity, Function, Object/Sub, Reporting Cat, Job Number, Project, Termini

The accounting distribution entered on the purchase order line is displayed.

Last Reference Transaction Number/Date

The transaction number of the last transaction that referenced this purchase order line is displayed.

Internal Reference Fund, Internal Reference Agency

The reference (seller) fund and agency is displayed if an internal purchase order. The field is blank otherwise.

PO Line Amount

The amount of this purchase order line is displayed; it reflects all adjustment actions made to the original amount.

Expensed Amount

The total amount paid so far on this purchase order line is displayed. For example, the total of all payment vouchers and manual warrants referencing this purchase order line.

Closed Amount

The total amount closed so far on this purchase order line is displayed. This is the amount from referencing payment vouchers and manual warrants. When closed with a final payment, this figure is set equal to the purchase order line amount, even if the actual payment amount was more or less than the purchase order line amount. The Expensed Amount field reflects the actual amount expended at the time of closing.

Outstanding Amount

The amount of this line that has not been cleared by payment voucher or manual warrant documents is displayed. This is the purchase order line amount minus the purchase order line closed amount.

Description

The description from the purchase order document is displayed.

Text Flag

Default is not selected [blank] . If the Text Flag checkbox is selected [Y], text is associated with the purchase order document on Purchase Order Text (POTX).