|
|
Date of Record
|
Default is the date the system accepts the document. Enter the date (
mm dd yy
) you want to associate with this document, usually the current date.
|
Accounting Period
|
Default is inferred from
Date of Record
. Enter the accounting period you want associated with these lines (it must be open). Do not enter a future accounting period .
|
New/Modification [Action]
|
Default is
New [E]
. Use
Modification [M]
if you want to reuse a journal voucher number in the same accounting period. This groups the documents together on the Trial Balance by Accounting Distribution (A611) report.
|
Reversal Date
|
Optional. Enter only if you want this journal voucher automatically reversed. Enter the date (
mm dd yy
) when you want the reversal to take place. When this date is entered, the last character of the journal voucher document number must be
E
.
|
Comments
|
Optional. Enter a descriptive note about this document.
|
Debit Total
|
Required. Enter the total amount of the debit lines on this document. This field must equal
Credit Total
, or the document is rejected.
|
Credit Total
|
Required. Enter the total amount of the credit lines on this document. This field must equal
Debit Total
, or the document is rejected.
|
Calculated Debit Total
|
Display only. The system automatically calculates the total amount of debit lines on this document. This field must equal
Calculated Credit Total
, or the document is rejected.
|
Calculated Credit Total
|
Display only. The system automatically calculates the total amount of credit lines on this document. This field must equal
Calculated Debit Total
, or the document is rejected.
|
Cash Debit Total
|
Display only. The system automatically calculates the total of debits for those lines affecting cash control.
|
Cash Credit Total
|
Display only. The system automatically calculates the total of credits for those lines affecting cash control.
|
Budget FY
|
Default is inferred from
Date of Record
. If you want these lines recorded in another fiscal year, enter the desired fiscal year. Enter an open year that is not a future fiscal year.
|
Memo Ref Doc/ Line
|
Optional. Enter the transaction code, agency, and number of the document related to this journal voucher.
|
Account Type
|
Conditional. Select the account type associated with this journal voucher transaction. The journal voucher document has multiple uses. For more information on entering this field, refer to the
User's Guide
. Valid values are:
Asset [01]
Liability [02]
Fund Balance [03]
Asset Offset to Expenses [11]
Encumbrance [21]
(only allowed under certain circumstances.)
Expense/Expenditure [22]
Expenditure [23]
Expense [24]
Revenue [31]
|
Desc
|
Optional. Enter a description for this journal voucher line.
|
Fund
|
Optional. Enter a Fund code valid on FUN2.
|
Agency
|
Conditional. Required if
Appr Unit
is entered. Enter the agency used on this journal voucher. See Agency Index (AGCY) for valid values.
|
Organization/Sub
|
Optional. Enter the organization and sub-organization (if desired) used on this journal voucher. See Organization (ORG2) for valid values.
|
Appropriation Unit
|
Optional. Enter the Program Budget Unit element for the items listed on this voucher. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.
|
Object/Rev/Sub
|
Conditional. Enter the object and sub-object associated with this journal voucher OR the revenue source and sub-revenue source associated with the journal voucher. See Object Index (OBJT) and Sub-Object (SOBJ) or Revenue Source Index (RSRC) and Sub-Revenue Source (SREV) for valid values.
|
Activity
|
Conditional. Enter the activity used on this journal voucher. See Activity Index (ACTV) for valid values.
|
Function
|
Conditional. Enter the function used on this journal voucher. See Function (FUNC) for valid values.
|
BS Account
|
Conditional. Enter the balance sheet account associated with this journal voucher. See Balance Sheet Account Index (BACC) for valid values.
|
Job Number
|
Conditional. Enter the job number associated with this journal voucher. See Job Index (JOBT) for valid values.
|
Rept Cat
|
Conditional. Enter the reporting category associated with this journal voucher. See Reporting Category (RPTG) for valid values.
|
Termini
|
Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.
|
Bank Code
|
Conditional. Enter the bank account associated with this journal voucher. See Bank Account (BANK) for valid values.
The journal voucher document has multiple uses. For more information on entering this field, refer to the
User's Guide
.
|
Cash Indicator
|
Conditional. Required if
JV Cash Indicator Required
is
Yes [Y]
on System Control Options (SOP2); otherwise, select
Default [blank]
. Valid values are:
Yes [Y]
This document updates the
Collected
fields on Agency Project Inquiry (AGPR).
No [N]
This document updates the
Accrued
fields on Agency Project Inquiry (AGPR).
|
Debit
|
Enter amounts on the debit side if you are reclassifying expenditures, revenue or balance sheet accounts.
|
Vend/Cust
|
Default is
None [blank]
. Required if
Vendor Name
is
Required [Y]
on System Control Options (SOP2). This field indicates if the value entered in
Code
is valid on Vendor (VEN2) or Provider (PROV). Valid values are:
Vendor [V]
Provider [P]
Quantity [Q]
None [N]
|
Code
|
Conditional. Enter the vendor or provider associated with this journal voucher. See Vendor Index (VEND) or Provider (PROV) for valid values.
The journal voucher document has multiple uses. For more information on entering this field, refer to the
User's Guide
.
|
Name
|
Default is inferred from Vendor (VEN2) or Provider (PROV) depending on the value in
Code
. Enter the name of the vendor or provider for reference purposes.
The journal voucher document has multiple uses. For more information on entering this field, refer to the
User's Guide
.
|
Ref
Fund
|
Conditional. If clearing out due to accounts, enter the seller's fund. If clearing out due from accounts, enter the buyer's fund. See Fund Index (FUND) for valid values.
|
Ref Agency
|
Conditional. If clearing out due to accounts, enter the reference agency for the seller. If clearing out due from accounts, enter the agency for the buyer. See Agency Index (AGCY) for valid values.
|
Credit
|
Enter amounts on the credit side if you are reclassifying expenditure, revenue or balance sheet accounts.
|