Open Traveler Expense Line Inquiry (OTLX)

The Open Traveler Expense Line Inquiry (OTLX) displays a subset of the information entered on the line level of a Travel Authorization (TE) or Expense Voucher (TP) for all scheduled or completed expense lines by Traveler ID and Expense Date. This screen is designed to assist users in reviewing expenses for a particular traveler when a document number is unavailable. The displayed subset includes Traveler ID, Expense Date, Expense Type, Expense Type Name, Location, Transaction ID, Line Number, Expense Amount and Estimate Amount. Expenses displayed for a Travel Authorization (TE) are estimated expenses; those displayed for an Expense Voucher (TP) are actual expenses.

The Open Trip Header Inquiries (OTH1, OTH2 and OTH3) display trip information, advance details, and Per Diem expenses respectively. The OTLX displays a portion of the expense lines of Travel Authorizations (TE) and Expense Vouchers (TP) by traveler and date, while OTLT displays all accounting and expense details for each line of a specific TP or TE.

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Traveler ID

Key field. Enter the employee identification number or vendor code that identifies the traveler.

Expense Date

Key field. Enter the date the expense was incurred.
Expense Line Details

Expense Type

Key field. Enter the Expense Type Code given to identify a particular expense type.

Expense Type Name

Display only. This field identifies the full name of the Expense Type.

Transaction ID

Key field. Enter the transaction code of the Travel Authorization (TE), Expense Voucher (TP), or Internal Travel Voucher (IIT) document.

Line Number

Key field. Enter the line number of the Travel Authorization (TE) or Expense Voucher (TP)

Expense Location Description

Display only. The location where the expense was incurred. See Destination Functionality (DEST) for valid values.

Estimated Amount

Display only. This field identifies the estimated amount of the expense for this expense line; only contains value for lines from a Travel Authorization.

Expense Amount

Display only. This field identifies the amount of the expense for this expense line; only contains value for lines from an Expense Voucher (TP).