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Hotel Advance Details
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Advance Amount
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Display only. The total amount to be paid for a hotel deposit for this trip is displayed.
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Sched Payment Amount
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Display only. This field identifies the hotel advance amount to be paid. This amount is read by the automated disbursement program and merged with other scheduled advance amounts in the next automated disbursement cycle.
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Vendor
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Display only. The vendor code to which payment will be made is displayed.
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Name
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Display only. The vendor name associated with the vendor code is displayed.
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Sched Check Date
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Display only. This field identifies the date the hotel advance check must be written. This field can be changed on Travel Authorization Hold (TAHD).
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Hold Payment Indicator
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Display only.
If selected, payment
is on hold.
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EFT Indicator
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If selected, the vendor is paid by electronic funds.
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Application Type
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Display only. The Electronic Funds Transfer (EFT) application type for this vendor is displayed.
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Check Category
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Display only. This field identifies the check category associated with the Expense Voucher (TP) or Travel Authorization (TE). Check categories are used to group payment voucher documents by expense of "category".
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Issue Single Check
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Display only. If Yes, a separate check is issued for the hotel deposit. Other values indicate that a summarized check should be cut for this vendor; a summarized check includes advance amounts from multiple travel authorizations or expense vouchers for this vendor by check category.
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Registration Advance Details
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Advance Amount
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Display only. The total amount to be paid for a registration advance for this trip is displayed.
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Sched Payment Amount
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Display only. This field identifies the registration advance amount to be paid. This amount is read by the automated disbursement program and merged with other scheduled advance amounts in the next automated disbursement cycle.
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Vendor
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Display only. The vendor code to which payment will be made for the registration advance is displayed.
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Name
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Display only. The vendor name associated with the registration vendor code is displayed.
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Sched Check Date
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Display only. This field identifies the date the registration advance check must be written. This field can be changed on Travel Authorization Hold (TAHD).
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Hold Payment Indicator
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Display only.
If selected, payment of the
registration advance is on hold.
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EFT Indicator
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If selected, the vendor is paid by electronic funds.
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Application Type
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Display only. The Electronic Funds Transfer (EFT) application type for this vendor is displayed.
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Check Category
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Display only. This field identifies the check category associated with the Expense Voucher (TP) or Travel Authorization (TE). Check categories are used to group payment voucher documents by expense of "category".
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Issue Single Check
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Display only. If Yes, a separate check is issued for the advance. Other values indicate that a summarized check should be cut for this vendor; a summarized check includes advance amounts from multiple travel authorizations or expense vouchers for this vendor by check category.
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Airline Advance Details
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Advance Amount
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Display only. The total amount to be paid for the advance for this trip is displayed.
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Sched Payment Amount
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Display only. This field identifies the advance amount to be paid. This amount is read by the automated disbursement program and merged with other scheduled advance amounts in the next automated disbursement cycle.
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Vendor
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Display only. The vendor code to which payment will be made for the airline advance is displayed.
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Name
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Display only. The vendor name associated with the airline vendor code is displayed.
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Sched Check Date
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Display only. This field identifies the date the advance check must be written. This field can be changed on Travel Authorization Hold (TAHD).
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Hold Payment Indicator
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Display only.
If selected, payment of the airline
advance is on hold.
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EFT Indicator
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If selected, the vendor is paid by electronic funds.
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Application Type
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Display only. The Electronic Funds Transfer (EFT) application type for this vendor is displayed.
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Check Category
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Display only. This field identifies the check category associated with the Expense Voucher (TP) or Travel Authorization (TE). Check categories are used to group payment voucher documents by expense of "category".
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Issue Single Check
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Display only. If Yes, a separate check is issued for the airline advance. Other values indicate that a summarized check should be cut for this vendor; a summarized check includes advance amounts from multiple travel authorizations or expense vouchers for this vendor by check category.
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Balance Information Details
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Actual Trip Total
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Display only. This field identifies the total expense amount of the trip, including advances.
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Total Outstanding Advances
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Display only. This field identifies the total advances that have been paid (or are scheduled to be paid). This value is reconciled upon completion of the trip and submission of the Expense Voucher (TP) document.
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Amount Due to Traveler
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Display only. This field identifies any amount owed to the traveler. Money is owed only when Total Out of Pocket Expenses plus Total Per Diem is greater than the total third party advances.
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Total Per Diem
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Display only. This field identifies the total per diem reimbursement for the trip. This value is derived from the Expense Voucher (TP) document or a Travel Authorization (TE) document.
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Total Out of Pocket
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Display only. This field identifies the total out-of-pocket expenses amount. This includes all expenses that were traveler-paid, including those that were paid via an advance check.
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Authorized Trip Total
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Display only. This field identifies the estimated cost of the trip.
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