Open Trip Header Inquiry (4 of 4) (OTH4)

Open Trip Header Inquiry (4 of 4) (OTH4) displays Out of Pocket and Commonwealth Paid Expenses that appera on the TPI's Expenses Tab. OTH4 will also contain the TPI document's Expense Summary Information.

Open Trip Header Inquiry (1 of 4) (OTH1) displays trip details such as purpose, travel dates, destinations, and authorized expense amounts. Open Trip Header Inquiry (2 of 4) (OTH2) displays trip details for travelers, traveler balance information, and the authorized amount for the trip. Open Trip Expense Line Inquiry (OTLT) displays the accounting line and expense line information for each trip, including accounting distribution, expended amounts, expense type, date, and funding strip. Open Traveler Expense Line Inquiry (OTLX) displays a portion of the expense lines on the TP or TE, by traveler and date. These tables are updated when a new Travel Authorization (TE) or Expense Voucher (TP) is accepted by MARS.

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Traveler ID

Key field. Enter the employee identification number or vendor code that identifies the traveler.

Transaction ID

Key field. Enter the transaction ID and document number associated with the Travel Authorization (TE) or Expense Voucher (TP) document.
Out 0f Pocket Expenses

Airfare

Display only. The amount for airfare expensed is displayed.

Meals

Display only. The amount for meals expensed is displayed.

Training

Display only. The amount for training expensed is displayed.

Registration

Display only. The amount for registration fees expensed is displayed.

Phone

Display only. The amount for phone charges expensed is displayed.

Transportation

Display only. The amount for transportation expensed is displayed.

Lodging

Display only. The amount for lodging expensed is displayed.

Taxable Meals

Display only. The amount for taxable meals expensed is displayed.

Miscellaneous

Display only. The amount for miscellaneous expenses is displayed.

Explanation

Display only. The explanation of expenses is displayed.
Commonwealth-Paid Expenses (Not Included in Funding)

Registration

Display only. The amount for Commonwealth-Paid registration expenses is displayed.

Motor Pool

Display only. The amount for Commonwealth-Paid motor pool expenses is displayed.

State Park

Display only. The amount for Commonwealth-Paid state park expenses is displayed.

Out of Pocket Expenses

Display only. The total for out of pocket expenses is displayed.

Mileage Reimbursement

Display only. The total of mileage reimbursement is displayed.

Per Diem Reimbursement

Display only. The total of per diem reimbursement is displayed.

Total Traveler Expenses

Display only. The total of traveler's expenses is displayed. Calculated as Out of Pocket Expenses + Mileage Reimbursement + Per Diem Reimbursement.

Total Commonwealth-Paid

Display only. The total of Commonwealth Paid expenses is displayed.

Total Voucher Expense

Display only. The total expenses is displayed. Calculated as Total Traveler Expenses + Total Commonwealth-Paid.