Over the Counter Generation (OCGN)

Over the Counter Generation (OCGN) is used to generate Over the Counter (OC) documents with a minimal number of keystrokes. Using this table, you can add, change or delete documents. The system performs an edit on the document number to determine if it is valid. An edit is also performed on the warehouse code to determine if it is valid on Warehouse Management (WHS2). If the Warehouse Code or the Requested by fields are blank, they are inferred from User Definition (UDEF) entry for the user ID. Edits are performed on the fund, agency and organization codes, if they are entered, to determine whether they are valid codes on Fund (FUN2), Fund Agency (FGY2), and Organization (ORG2). If these codes are not entered, they are inferred from User Definition (UDEF) entry associated with the user ID. Edits are performed to ensure that the job number is valid on Job (JOB2), the stock item is valid on Inventory Inquiry (INVN), the line number is numeric and the quantity was entered. If the Units field is not entered, it is inferred from Inventory Inquiry (INVN), along with the unit cost and the description.

Once the table entry is complete a document is generated. Select Modify:Add and enter the desired function command in the Function field. Selecting the Document Listing button will display the Document Listing screen where the document can be selected and opened. Once open, the lines are deleted from the generation screen. You can then proceed with editing the document and submit it to the system, if appropriate.

Object is inferred from Inventory Inquiry (INVN) and, if blank, defaults from Commodity (COMT). If linking is in effect, all commodities are linked to accounting lines.


Function	Required. Enter any of the following valid codes: None [blank] No changes in the status are specified. Schedule [S] Changes the status of the specified document to SCHED . Hold [H+] Changes the status of the specified document to HELD . Update [EDIT] All screen areas within the current document are edited.
Discard Transaction	Default is cleared [ blank ]. To delete the entire document from the generation table, select [ Y ] this field and select Modify:Delete . If only Modify:Delete is selected, lines are deleted from the document rather than the whole document being deleted.
Transaction ID	Key field. Enter the transaction ID entered on the document.
Requested by	Required. Enter the name of the individual requesting the stock requisition.
Fund, Agency, Organization	Required. Enter the accounting distribution entered on this stock requisition account line of the document.
Warehouse	Conditional. Required if the organization is inventory. Otherwise optional. The warehouse code where these stock items are stored. See Warehouse Management Inquiry (WHSE) for valid values.
Job/Project Number	Required. Enter the job number of this stock requisition account line of the document. See Job Index (JOBT) for valid values.
Line Num	Key field. Enter the number of the line from the document.
Stock Number, Item Number	Key fields. Enter the codes that identify this stock item.
Quantity	Required. Enter the number of stock items included in this shipment, up to three decimal places.
Unit	Required. Enter the number of units added, changed, or deleted.
Unit Cost	Defaults to the last unit cost from Commodity (COMT). Enter the cost for one unit of this stock item, up to six decimal places. A whole number defaults to six decimal places.
Description	Defaults to the description entered on Commodity (COMT) for the code used on the line. Enter comments you want associated with this stock item.