Group Number

Key field. Enter the number assigned for this group.

Step Number

Key field. Enter the number assigned for this step within this group.

Record

Key field. Select Pool [P] for a pool record or Base [B] for a base record.

Fund

Key field. Enter the fund for the pool or base record.

Agency

Key field. Enter the agency for the pool or base record.

Organization/Sub

Key field. Enter the organization or sub-organization for the pool or base record.

Activity

Key field. Enter the activity for the pool or base record.

Function

Key field. Enter the function for the pool or base record.

Account Indicator

Key field. Select Object [O] if you enter an object or sub-object in Object/Revenue/Sub ; otherwise, select Revenue [R] .

Object/Rev/Sub

Key field. Enter the object or revenue source (depending on Account Indicator ) in the first field. Enter the sub-object or sub-revenue source in the second field.

Job Number

Key field. The job number for the pool or base record.

Rept Cat

Key field. Enter the reporting category for the pool or base record.

Account Type

Key field. Enter the account type for the pool or base record. This value is extracted from Cost Allocation General Ledger (CAGL).

Project

Key field. Enter the project for the pool or base record.

Program Budget Unit

Key field. Enter the program budget unit for the pool or base record.

Pool Seq Num

Key field. Enter the sequence number of the pool record from which the base record was expanded.

Fwd Ref Step Num

The subsequent step which uses the accumulated amount is displayed. This field is only applicable to base records.

Ref Step Num

For pool records, the step number of the base record that was used in a forward reference is displayed.

Ref Pool Seq Num

For pool records, the pool sequence number of the base record used in a forward reference is displayed.

Offset Codes

Fund, Agency, Organization/Sub, Activity, Function

The system uses the values displayed in these fields to generate journal vouchers when Generate Offset is selected [ Y ] on Allocation Group Control Reference (ALLC).

Account Indicator

Displays a value indicating whether the offset is to an object or revenue source.

Object/Rev/Sub, Job Number, Rept Cat, Project, Program Budget Unit

The system uses the values displayed in these fields to generate journal vouchers when Generate Offset is selected [ Y ] on Allocation Group Control Reference (ALLC).

Use Record in Allocation

If selected [ Y ], the base record is used in the allocation process.

Override Original Distribution with Blank Offset Values

If selected [ Y ], all offset record values (including blank values) appear on the entries generated by the allocation process. The non-blank values entered in the offset accounting distribution will always override the original distribution values.

Allocated Amount

The dollar amount of the allocation is displayed. This is updated for base records after the allocation process is completed.

Percent

The percent from Pool/Base Definition Reference (PBDF) for this record, or the recalculated percent from building or updating Pool Accumulation Inquiry (PACC) is displayed.

Accumulated Amount

The dollar amount extracted from Cost Allocation General Ledger (CAGL) is displayed.