Group Number

Key field. Enter a unique group number for the desired allocation.

Step Number

Key field. Enter the step number in the computation sequence.

Fund

Key field. Enter the fund that is used in accumulating or distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field. See Fund Index (FUND) for valid values.

Agency

Key field. Enter the agency that is used in accumulating or distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field. See Agency Index (AGCY) for valid values.

Agency Value is Agency Class

Key field. Select to indicate that costs should be distributed only from pool records with agencies belonging to the agency class entered in the agency field.

Org/Sub

Key field. Enter the organization/sub-organization that is used in accumulating or distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field. See Organization Index (ORGN) or Sub-Organization (SORG) for valid values.

Include All Lower-Level Organizations

Key field. Select to indicate that a pool or base record should be generated for all organizations under the specified organization in the organization hierarchy.

Activity

Key field. Enter the activity that is used in accumulating or distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field. See Activity Index (ACTV) for valid values.

Function

Key field. Enter the function that is used in accumulating or distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field. See Function (FUNC) for valid values.

Account Ind

Key field. Select Object [O] or Revenue [R] . This field indicates whether an object or revenue source is used to define the base or pool record.

Obj/Rev/Sub

Key field. In the first field, enter an object or revenue source based on the Account Indicator . If Record is Defined by Object Class or Revenue Class is selected [ Y ], enter an object class or revenue class. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.

In the second field, enter a sub-object or sub-revenue source, if appropriate. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.

Object/Revenue Value is Object/Revenue Class or Types

Key field. Default is cleared [ N ]. Select [ Y ] to indicate that the Object/Revenue/Sub field value is defined by an object class or type or revenue class or type.

Job Number

Key field. Enter the job number that is used in accumulating or distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field. See Job Index (JOBT) for valid values.

Reporting Category

Key field. Enter the reporting category that is used in accumulating or distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field. See Reporting Category (RPTG) for valid values.

Project

Key field. Enter the project that is used in accumulating or distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field. See Project (PROJ) for valid values.

Program Budget Unit

Key field. Enter the program budget unit that is used in accumulating or distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.

Record

Required. Valid values are Base [B] or Pool [P] .

Exclude Matching Records from Funds Allocation

Default is cleared [ I ]. When using the wildcard feature, the system may create records that should not be included in the allocation process. Select [ E ] to override the wildcard and prevent costs or revenues from being allocated to/from this record.

Forward Ref Step Num

Optional. Enter a step that exists in this group. This field is valid on base records only. Enter a subsequent step if this base record is going to allocate the accumulated amount to a following group/step.

Base Type

Default is None [blank] . Required for base records; not valid for pool records. This field specifies the type of base record defined and what computation is used when calculating the allocated amount. Select Fixed Percentage [P] or Statistical [S] . You cannot select Actual [A] using this window. To use Actual [A] computation when calculating the allocated amount, you must define this record on Pool/Base Definition Reference (PBDA).

Percent

Required for fixed percentage base records and optional for pool records. For base records, enter the percent of the accumulated cost or revenue from the pool record to be extracted from Pool Accumulation Inquiry (PACC). Up to five decimal places are allowed ( nnn.nnnnn ).

For pool records, enter the percent of the total cost or revenue from Cost Allocation General Ledger Inquiry (CAGL) to be extracted to Pool Accumulation Inquiry (PACC). Pool records default to 100 percent.

Leave blank for actual/variable base type records and for records excluded from funds allocation.

Statistical Units

Required for statistical distribution base records. Leave blank for fixed percentage records. This field stores the unit of measure amount that determines the base records percentage in the group step. This field updates Total Statistical Units on Allocations Total Inquiry (TOTL) for the group/step. All records besides statistical distribution base records are excluded from entering data in this field.

Override Original Distribution with Blank Offset Values

Default is cleared [ N ]. Select [ Y ] to indicate that all offset record values (including blank values) should appear on the entries generated by the allocation process. The non-blank values entered in the offset accounting distribution will always override the original distribution values.

Offset Codes

Fund, Agency, Org/Sub, Activity, Function

Conditional. If Generate Offset is selected [ Y ] on Allocation Group Control Reference (ALLC), enter the accounting codes you want the system to use when it generates the offset journal voucher. If an offset field is blank, the corresponding distribution code is used.

Account Ind

Default is Object [O] . Enter Object [O] or Revenue [R] . This field indicates whether the offset is to an object or revenue source.

Obj/Rev/Sub

Optional. If Generate Offset is selected [ Y ] on Allocation Group Control Reference (ALLC), enter the object or revenue source (depending on Account Indicator ) you want the system to use when it generates the offset journal voucher. In the second field, enter a sub-object or sub-revenue source, if appropriate. If an offset field is blank, the corresponding distribution code is used.

Job Number, Reporting Category, Project, Program Budget Unit

Conditional. If Generate Offset is selected [ Y ] on Allocation Group Control Reference (ALLC), enter the accounting codes you want the system to use when it generates the offset journal voucher. If an offset field is blank, the corresponding distribution code is used.