Pool/Base Definition Reference - Variable Method (PBDA)

Pool/Base Definition Reference (Variable Method) (PBDA) is the fourth window you need to set-up in the allocation process. This window must be used to define pool and base records with a Base Type of Actual [A] .

This window defines the allocation operations; for example, groups and steps in the sequence of the allocation steps. Each allocation operation is identified by group and step.


Group Number	Key field. Enter a unique group number for the desired allocation.
Step Number	Key field. Enter the step number in the computation sequence.

Accumulator Distribution View


Accumulator Distribution
Fund, Agency, Org/Sub, Activity, Function	Key field. Enter the accounting distribution used on the Cost Allocation General Ledger Inquiry (CAGL). Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Agency Value is Agency Class	Key field. Select to indicate that costs should be accumulated for all agencies belonging to the agency class.
Include All Lower-Level Organizations	Key field. Select to indicate that costs should be accumulated for all organizations under the specified organization in the organization hierarchy.
Account Ind	Key field. Select Object [O] if the value entered in Object/Revenue/Sub is an object; otherwise, select Revenue [R] .
Object/Revenue Value is Object/Revenue Class or Type	Key field. Default is cleared [ N ]. Select [ Y ] to indicate that the Object/Revenue/Sub field value is defined by an object class or type or revenue class or type.
Object/Rev/Sub	Key field. In the first field, enter an object or revenue source based on the Account Indicator . If Object/Revenue Value is Object/Revenue Class or Type is selected [ Y ], enter an object class or type or a revenue class or type. Enter an asterisk [ * ] for a wild card entry or spaces to default this field. In the second field, enter a sub-object or sub-revenue source, if appropriate. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Job Number, Reporting Category, Project, Program Budget Unit	Key field. Enter the accounting distribution used on the Cost Allocation General Ledger Inquiry (CAGL). Enter an asterisk [ * ] for a wild card entry or spaces to default this field.

Base Distribution View


Base Distribution
Fund	Key field. Enter the fund that is used in distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Agency	Key field. Enter the agency or agency class that is used in distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Agency Value is Agency Class	Key field. Select to indicate that costs should be distributed only from pool records with agencies belonging to the agency class entered in the agency field.
Org/Sub	Key field. Enter the organization (and sub-organization, if appropriate) that is used in distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Include All Lower-Level Organizations	Key field. Select to indicate that a base record should be generated for all organizations under the specified organization in the organization hierarchy.
Activity	Key field. Enter the activity that is used in distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Function	Key field. Enter the function that is used in distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Account Ind	Key field. Select Object [O] if the value entered in Object/Revenue/Sub is an object; otherwise, select Revenue [R] .
Object/Revenue Value is Object/Revenue Class or Type	Key field. Default is cleared [ N ]. Select [ Y ] to indicate that the Object/Revenue/Sub field value is defined by an object class or type or revenue class or type.
Object/Rev/Sub	Key field. In the first field, enter an object or revenue source based on the Account Indicator . If Object/Revenue Value is Object/Revenue Class or Type is selected [ Y ], enter an object class or type or a revenue class or type. Enter an asterisk [ * ] for a wild card entry or spaces to default this field. In the second field, enter a sub-object or sub-revenue source, if appropriate. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Job Number	Key field. Enter the job number that is used in distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Reporting Category	Key field. Enter the reporting category that is used in distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Project	Key field. Enter the project that is used in distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.
Program Budget Unit	Key field. Enter the program budget unit that is used in distributing costs. Enter an asterisk [ * ] for a wild card entry or spaces to default this field.

Offset Codes View


Offset Codes
Fund, Agency, Org/Sub, Activity, Function	Conditional. If Generate Offset is selected [ Y ] on Allocation Group Control Reference (ALLC), enter the accounting codes you want the system to use when it generates the offset journal voucher. If an offset field is blank, the corresponding base distribution code is used.
Account Ind	Default is Object [O] . Select Object [O] or Revenue [R] . This field indicates whether the offset is to an object or revenue source code.
Object/Rev/Sub	Conditional. If Generate Offset is selected [ Y ] on Allocation Group Control Reference (ALLC), enter the object or revenue source (depending on Account Indicator ) and, if appropriate, the sub-object or sub-revenue source that you want the system to use when it generates the offset journal voucher. If these fields are blank, the corresponding base distribution code is used.
Job Number, Reporting Category, Project, Program Budget Unit	Conditional. If Generate Offset is selected [ Y ] on Allocation Group Control Reference (ALLC), enter the accounting codes you want the system to use when it generates the offset journal voucher. If an offset field is blank, the corresponding base distribution code is used.

Other Options View


Base Type	Default is None [blank] . Select Actual [A] for actual/variable method base records; you should enter other base record types on Pool/Base Definition Reference (PBDF). This field specifies what computation is used when calculating the allocated amount.
Override Original Distribution with Blank Offset Values	Default is cleared [ N ]. Select [ Y ] to indicate that all offset record values (including blank values) should appear on the entries generated by the allocation process. The non-blank values entered in the offset accounting distribution will always override the original distribution values.
Fwd Ref Step Num	Optional. Enter a subsequent step if this base record is going to allocate its accumulated amount to a following group/step.
Statistical Units	Display only. The total amount from records on Cost Allocation General Ledger Inquiry (CAGL) that match the accounting distribution entered in the Accumulator Distribution fields is displayed. This amount determines the base record's percentage in the group/step and is calculated by the Variable Percentage Table Pre-Processor program.
Record	Display only. Base [B] is displayed to identify the records on this window as base records. Pool records must be entered on Pool/Base Definition Reference (PBDF).
Exclude Matching Records from Funds Allocation	Display only. This checkbox is always cleared [ I ], indicating that the base record is used in the allocation process. Excluding base records are displayed on Pool/Base Definition Reference (PBDF).