Agency

Key field. Enter the agency responsible for the project.

Project

Key field. Enter the project.

Sub-Project

Key field. Enter the sub-project.

Phase

Key field. Enter the phase (design, construction).

Funding Type

Key field. The funding type to which the program/provider belongs. If left blank, defaults to Other [O] . Valid values are:

Federal [F]

State [S]

Bond [B]

Other [O]

Program/Provider

Required. Enter the code identifying the federal, state, bond or other funding entity which contributes to the project, sub-project and phase.

Fund

Display only. The fund code associated with the state or bond program is displayed. If the Funding Type is not State [S] or Bond [B] , this field is blank.

Funding Source

Display only. The funding source for a project is displayed (i.e., FHW represents the Federal Highway Administration).

State Fiscal Year

Display only. The fiscal year in which the Project Participation (PZ) document was accepted is displayed.

Federal Fiscal Year

Display only. The Federal fiscal year in which the Project Participation (PZ) document was accepted is displayed.

Status

Display only. The current status of the program/provider is displayed. Valid values are:

A (Active)

I (Inactive)

A program/provider with an inactive status is one which had originally been a contributor, but which has currently withdrawn its contribution.

Sponsor

Display only. The sponsor of the project, sub-project, or phase is displayed.

Priority

Display only. The priority to be followed in billing is displayed. The lower the number, the higher the priority. If no priority was assigned to the program/provider on the Project Participation (PZ) document, this field is blank.

Agreement Date

Display only. The date on which the program/provider agreed to the contribution amount is displayed.

Agreement Amount

Current

Display only. The amount that the program/provider has currently committed is displayed. It acts as a ceiling amount for billing.

Original

Display only. The amount that the program/provider committed in the original accepted project participation transaction is displayed.

Contribution Percent

Current

Display only. The current agreement amount of a program/provider expressed as a percentage of the total of all the current agreement amounts is displayed.

Original

Display only. The original agreement amount of a program/provider expressed as a percentage of the total of all the original agreement amounts is displayed.

Amounts

Billed/Reimbursed

The total amount billed to the specified program/provider is displayed.

Invoiced

Display only. The amount invoiced to the specified program/provider is displayed.

Collected

The amount collected from the program/provider is displayed.

Available

Display only. That part of the current amount that is still available for billing is displayed. The available amount is the current amount less billed/reimbursed amount (less suspended amount for construction engineering overruns--Federal Highway Administration programs only).

Suspended

Display only. The amount suspended from the program/provider is displayed.

Billing and Draw Information

Draw Request Calculation Date

Display only. The last date when Draw Requests were calculated is displayed.

Billing Cycle

Display only. The frequency of billing or the funding method when billing the program/provider is displayed. For example, if M (Monthly) is displayed, that program/provider requires monthly billing.

Refund Calculation Date

Display only. The last date when refund calculations were performed to reduce draws is displayed.

Draw Generation Date

Display. The last date when Receivable and Cash Receipt documents were generated for the drawdown process is displayed.

Last Invoice Date

Display only. The last date on which the program/provider was billed is displayed.