Date of Record

Default is the current date. Enter the date ( mm dd yy ) of the non-sufficient funds document.

Accounting Period

Defaults to the current accounting period. Enter an open accounting period. You cannot enter future periods.

Budget FY

Default is current fiscal year. Enter a current, open budget fiscal year. You cannot enter future fiscal years.

Bank Account

Required. This represents the bank account in which the cash was deposited. You must ensure that all the lines recorded on the Non-Sufficient Funds (NF) document are deposited into the same bank account. See Bank Account (BANK) for valid values.

Cash Account

Default is inferred from Bank Account (BANK) if it is entered there. Enter the cash account code representing the account line that is debited as a result of the transaction. This cash account applies to all lines of the document.

Customer Code

Required. Identifies the customer who paid with the check showing non-sufficient funds. See Customer Name Inquiry (CUSN) for valid values. All of the receivables listed on the Non-Sufficient Funds (NF) document must reference the customer specified here.

Name

Display only. The corresponding customer name is inferred from Customer (CUS2).

Comments

Optional. Enter notes about this document.

Document Total

Required. Enter the unsigned net amount of all lines entered on the document. To compute this, add together all of the line amounts.

• The non-sufficient funds check charge is not included in the document total.

Calculated Document Total

Display only. The system computes the total of the line amounts.

NSF Check Charge

Waive Charges

Default is cleared [ N ]. Select [ Y ] to waive the non-sufficient funds check charge on this document. Leave cleared [ N ] to assess the non-sufficient funds check charge.

RE Number

Default is the first receivable from the Non-Sufficient Funds (NF) document lines if Waive Charges is cleared [ N ] and this is left blank. Enter the receivable to which the non-sufficient funds check charge is applied. The check charge is added to the Receivable (RE) using a line number of NF .

Fund

Required. Default is inferred from the first line of the non-sufficient funds check charge receivable. See Fund Index (FUND) for valid values.

Agency

Required. Default is inferred from the agency on the first line of the Receivable (RE) referenced in the NSF Check Charge group. Enter the agency that you want to receive the non-sufficient funds check charge. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.

Org/Sub

Default is inferred from the first line of the non-sufficient funds check charge receivable. Organization is required if Revenue Budget Organization Option on Fund Agency Index (FAGY) is Y (required for budget and accounting) or A (required on accounting). Otherwise, the organization is used for reporting purposes only. Sub-Organization is required if Sub-Organization Required on Revenue on Organization (ORG2) is Required [Y] . See Organization Index (ORGN) and Sub-Organization (SORG) for valid values.

Activity

Default is inferred from the first line of the non-sufficient funds check charge receivable. Required if Revenue Budget Activity Option on Fund Agency Index (FAGY) is Y (required on budget and accounting) or A (required on accounting). Otherwise, used for reporting purposes only. See Activity Index (ACTV) for valid values.

Function

Default is inferred from the first line of the non-sufficient funds check charge receivable.

Revenue Source

Display only. Revenue source is inferred from NSF Charge Revenue Source on Revenue Options (ROPT).

Appropriation Unit

Default is inferred from the first line of the non-sufficient funds check charge receivable. Enter the Program Budget Unit element for the items listed on this document. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.

Amount

Display only. Amount is inferred from NSF Check Charge on Revenue Option by Agency and Revenue Source (ROAR) in the case where the agency has entered data in ROAR. Otherwise, Amount is inferred from NSF Charge Revenue Source on Revenue Options (ROPT).

RE Number

Required. Document number of a receivable to which cash from the non-sufficient funds check was applied.

Ensure that all of the receivables referenced on the Non-Sufficient Funds (NF) document lines are for the same customer and billing code.

Line

Conditional. Required if cash from the non-sufficient funds check was applied to a specific Receivable (RE) document line. Enter the Receivable (RE) document line number. If RE Number is entered and Line is blank, the Cash Receipt (CR) is reversed out in sequential receivables line order.

• If the Receivable (RE) was closed by a Cash Receipt (CR) with an over/under amount within the defined tolerance, then you must leave this field blank.

Amount

Required. Amount of the non-sufficient funds check that was applied to the specified receivable or receivable line.