Date of Record

Required. Enter the date ( mm dd yy ) that you want to associate with these lines, usually the current date. If blank, the system uses the date it accepts the document.

Accounting Period

Default is inferred from Date of Record . Enter the accounting period. If you want these lines recorded in another accounting period, enter the desired and open period, using fiscal months and fiscal years. You cannot enter future period.

Budget FY

Required. Enter the last two digits of the fiscal year to which this document applies.

Plan FY

Default is the budget fiscal year. Enter the plan fiscal year. Do not enter a plan year that is less than the budget fiscal year.

Plan Type

Optional. Enter the appropriate value depending on which plan type you are creating, adding to, or changing. Valid values are Base [B] and Modification [M] . All changes made to the base plan are reflected in the modified (current) plan.

Total Increase/Decrease Amount

Required. Enter the total of the increase/decrease amount column.

Calculated Increase/ Decrease Amount

Display only. This is a system-computed total of all line amounts.

Fund

Required. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. If this is a modification to a previously entered document, fund is inferred from the original document.

Agcy

Required. Enter the code for the fund to which this plan transaction applies (the buyer if internal). Refer to Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values for both the planning and the budget fiscal years specified on this document. If you are changing previously entered lines, this code must match the new agency code.

Fund (Internal Ref)

Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. If this is a modification to a previously entered document, fund is inferred from the original document.

Agcy (Internal Ref)

Conditional. Required if planning for internal purchases and sales. Enter the agency of the seller. Refer to Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values for both the plan and budget fiscal years specified on this document. If you are changing previously entered lines, this agency must match the original entry.

Org/Sub

Optional. Refer to Organization (ORG2) and Sub-Organization (SORG) for valid values.

Appr Unit

Optional. Enter the program budget unit for the items listed on this document. See Program Reference Table (PRFT) for valid values.

Actv

Default is inferred from Organization (ORG2), if it is included there. If you want to override the value on Organization (ORG2), enter a valid activity from Activity (ACT2).

Func

Optional. Refer to Function ( FUNC ) for valid values.

Object/Sub

Optional. Enter the object/sub-object combination from Object Index (OBJT) and Sub-Object (SOBJ) that best describes the item named on this line.

Job Number

Optional. This field is used for job costing. If Job Cost on System Control Options (SOP2) is Yes [Y] , refer to Job Index (JOBT) for valid values.

You can enter a project number. If you do not use job cost or project accounting, you can enter a general reporting code.

Rept Category

Optional. Refer to Reporting Category (RPTG) for valid values for the agency entered for this document.

Termini

Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.

Plan Period

Required. Enter the two-digit representation for the period that this line applies to. Valid values depend on the value entered in Plan Frequency on Fund Agency Index (FAGY) for the fund you have entered. Valid values are:

01

Enter if Plan Frequency is Y (yearly).

01, 02, 03 or 04/1, 2, 3, or 4

Enter if Plan Frequency is Q (quarterly).

01...13/1...13

Enter if Plan Frequency is M (monthly).

Amount

Required. Enter the amount of change being made to the plan. If you are establishing a new line, this is the new amount of this line. Enter amounts in whole dollars.

Def/Inc/Dec

Defaults to Default [blank] . Required if making changes to existing lines. Valid values are Default [blank] , Increase [I] and Decrease [D] . If blank for new lines, defaults to Increase [I] .