Recurring Receivable (RERE)

Recurring Receivable (RERE) is used to establish recurring receivables at a particular frequency. This window resembles a Receivable (RE) document, with header and line information. Each line is repeated to provide for multi-line receivables.

• Because budget checks are not made until a recurring Receivable (RE) is processed, it is very important that the accounting distribution is valid for the current fiscal year.

Receivable Number	Required. Enter the number that is used to create the Receivable (RE) document number.
Submitting Agency	Required. Enter the agency for which the recurring receivable is processed.
Billing Frequency	Default is Monthly [M] . Select the appropriate value which describes the frequency of the recurring Receivable (RE). Valid values are: Monthly [M] Quarterly [Q] Yearly [Y] End of Quarter [E] Semi-Annually [S] Bi-Annually [B]
Customer	Required. The customer receiving the recurring bill. See Customer Name Inquiry (CUSN) for valid values.
Third Party Indicator	Default is cleared [ N ]. Select [ Y ] if the recurring receivable is billed to the third party specified on Customer Information (CUS2).
Customer Name	The corresponding customer name is inferred from Customer Information (CUST) and displayed.
Effective Date	Required. The date ( mm dd yy ) when the system begins to generate recurring receivables.
Expiration Date	Required. The date ( mm dd yy ) when the recurring receivable schedule ends.
Last Selection Date	The last date that the recurring receivable was selected for generation and displayed.
Billing Code	Optional. Enter the type of billing processing for the receivable. This field defaults to Billing Code entered for the customer on Customer Information (CUST). See Billing Profile (BPRO) for valid values.
Instruction Code	Optional. The special instructions printed on the customer invoice. See Special Instruction (SPIS) for valid values.
Hold	Default is cleared [ blank ]. Select [ H ] if this recurring receivable is excluded from processing.
Comments	Optional. Enter the brief description of the recurring receivable.
Offset Billed Receivable Account	Optional. The balance sheet account used to record the offset entry. The account entered must be valid on Balance Sheet Account (BACC) and must be an asset account. Default is inferred from Revenue Source Index (RSRC) or System Special Accounts (SPEC)
Line Num	Required. Enter the receivable line number.
Fund	Required. See Fund Index (FUND) for valid values.
Agcy	Required. See Agency Index (AGCY) for valid values.
Org	Optional. See Organization Index (ORGN) for valid values.
Sub-Org	Optional. See Sub-Organization (SORG) for valid values.
Appr Unit	Optional. Refer to the Appropriation Index (Extended) (EAPP) window for valid values.
Actv	Optional. See Activity Index (ACTV) for valid values.
Rev Srce	Required. See Revenue Source Index (RSRC) for valid values.
Sub-Rev Srce	Optional. See Sub-Revenue Source (SREV) for valid values.
BS Acct	Optional. See Balance Sheet Account Index (BACC) for valid values.
Rept Cat	Optional. See Reporting Category (RCAT) for valid values.
Job Number	Optional. See Job Index (JOBT) for valid values.
Rate Code	Conditional. Required if Line Amount is not entered. Enter the billing rate per unit of measure. See Billing Rate (BRTE) for valid values.
Quantity	Required if Rate Code is entered. Number of units of goods purchased by the customer.
Unit	Optional. Enter the unit of measure for the goods purchased by the customer. If Rate Code is entered, this is inferred from Billing Rate (BRTE).
Line Amount	Conditional. Required if Rate Code is not entered. Enter the amount billed on the Receivable (RE) line. This is either a manually entered amount, or is computed as: Rate Code * Quantity
Line Description	Optional. Enter the description of the receivable line.