Fiscal Year

Key field. Enter the last two digits of the applicable fiscal year.

Expenditure Accounting

Internal Cash Voucher Option

Default is N/A [blank] . Valid selections are Yes [Y] , No [N] , or N/A [blank] . For more information, refer to the User's Guide .

Vendor/Commodity Control

Default is Vendors May Not Be Deleted [V] . Valid values are:

Vendors May Not Be Deleted [V]

You cannot delete vendors from Vendor (VEN2) if year-to-date (YTD) expenditures exist.

Commodity Code May Not Be Deleted [C]

You cannot delete commodities from Commodity (COMM) if year-to-date (YTD) amounts exist.

Both Controls in Effect [Y]

Both of the above controls are in effect.

No Controls in Effect [N]

Payment Tolerance Amount

Default is 0.00 . Enter a valid dollar amount.

Payment Tolerance %

Required. Enter the tolerance as a percentage, from 00 to 99 .

System Payment Lag

Required. Enter a default payment lag that all vendors can use when no other payment lag is specified. Enter a number from 000 to 999 days.

Summarize Disbursements

Default is N/A [blank] . Select Yes [Y] , to produce summary records instead of detail records. The cash ledger records are always detailed.

Penalties Computed

Default is cleared [ N ]. Select [ Y ] if penalties are computed for payment vouchers not paid within the discount period.

Penalty Lag

Conditional. Required if Penalties Computed is selected [ Y ]. This indicates the number of days after the voucher date that you can select a voucher for payment before a penalty is imposed. Maximum of 999 days.

Penalty Lag %

Required. Enter the penalty as a percentage, from 00 to 99 .

Schedule Discount Date

Default is cleared [ N ]. Select [Y] to allow the payment date on payment vouchers to be calculated for payment on the last possible day to receive a discount.

Vendor Control Option

Default is N/A [blank] . Valid entries are Yes [Y] , No [N] , N/A [blank] . Select [Y] to require the vendor on purchasing documents.

Stop Vendor Payment

Default is cleared [ N ]. Select [Y] if you want to stop payments to non-miscellaneous vendors who have not supplied a federal ID number.

Budget FY Must Equal FY

Default is N/A [blank] . Select Yes [Y] if the budget fiscal year must equal the fiscal year on the following document types: Cash Receipt (CR), Check Cancellation (CX), Invoice (IN), Journal Voucher (JV), Centralized Purchase Order (PC), Decentralized Purchase Order (PC), Price Agreement (PG), Service Contract (SC), Purchase Order (PO), Payment Voucher (PV), and Manual Warrant (MW).

Warrant Option

Default is N/A [blank] . Indicates whether additional ledger records are generated when you issue warrants rather than checks. Valid values are:

Yes [Y]

Additional ledger entries are generated for warrants.

No [N]

No additional ledger entries are generated for warrants.

Summary [S]

Additional ledger entries are generated and Warrant Summary Inquiry (WSUM) is updated when a Warrant Update (WR) document is processed.

N/A [blank]

Warrant Clearing Fund

Default is N/A [blank] . Select Yes [Y} if you want to use a special warrant clearing fund when generating additional accounting entries for warrants. Required if Warrant Option is Yes [Y] or Summary [S] .

Expiration of Funds

Default is N/A [blank] . Select Yes [Y] if you want the system to issue an overrideable error for the documents defined on Expiration of Funds (EXFD).

View Voided Checks

Default is cleared [ N ]. Select [Y] to display checks voided from Automated Disbursements (ADIS) or check stub overflows on Warrant Reconciliation (WREC).

Number of Prenote Days

Default is 0.00 . Enter the number of days after a vendor is added to the Electronic Funds Transfer (EFTT, EFT2) windows and the EFT Prenote Selection ( AFINEFPN ) report is run that the vendor is automatically eligible for electronic funds transfer through the prenote process.

Backup Withholding

Default is cleared [ N ]. Select [ Y ] to deduct a specified percentage for backup withholding when a disbursement is for a 1099 reportable object and is payable to a 1099 vendor whose Backup Withholding is Yes [Y] on Vendor (VEN3).

Backup Withholding Rate

Required. If Backup Withholding is selected [ Y ], enter a value between 1 and 99 . This value indicates the percentage withheld from disbursements for backup withholding.

Accounts Receivable

Finance Charge

Default is N/A [blank] . Valid entries are Yes [Y] , No [N] , or N/A [blank] .

Use Tax

Default is N/A [blank] . Valid entries are Yes [Y] , No [N] , or N/A [blank].