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Fiscal Year
|
Key field. Enter the last two digits of the applicable fiscal year.
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General Accounting Options
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Prior Document Reference
|
Default is
Default [blank]
. Select
Yes [Y]
to
reference a previous document for use on original or modified document entries.
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Vendor Name
|
Default is
Default [blank]
. Select
Reqd [Y]
if Vendor Name (VNAM) is desired. Select
Not Reqd [N]
if Vendor Name (VNAM) is not desired.
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Enable Code Verification
|
Default is
Default [blank]
. Valid entries are
Yes [Y]
,
No [N]
, or
Default [blank]
. Select
Yes [Y]
to enable code verification on spending documents. Select
No [N]
if you do not want to verify codes on spending documents.
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JV Payroll Encumbrance
|
Default is cleared [
blank
]. Select [
Y
] to indicate that Journal Voucher (JV) documents can post to payroll encumbrances.
|
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Obligation Carry
|
Default is
Default [blank]
. This option involves the processing of payment vouchers when prior year encumbrances are referenced, and the expenditure exceeds the encumbrance. Select
Yes [Y]
to have the system accept payment vouchers that exceed the prior year purchase order as long as the purchase order amount does not exceed the prior year's system tolerance amount. Since both fiscal years are affected, all budgetary and coding requirements must be met in both years prior to the payment voucher being accepted. For more information, see the
User's Guide
.
When this option is
Yes [Y]
, the prior year encumbrance is cleared, the purchase order amount is expensed in the old year, and the payment voucher amount in excess of the original purchase order amount is expensed in the current year.
Other valid entries are
No [N]
, to expense the unencumbered amount on a separate payment voucher line, or
Default [blank]
.
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Note Days
|
Required. Enter the number of lag days between the date when the text is entered and the date when the text is deleted from Note Pad Text (NOTE).
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Update Appropriation from EB
|
Default is
Default [blank]
. Not used in MARS.
|
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Update Real Time Ledger
|
Default is cleared [
N
]. Select [
Y
] if you want document processors to update the real time general ledger.
|
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JV Cash Indicator Required
|
Default is
Default [blank]
. Select
Yes [Y]
to require an entry in the
Cash Indicator
when you enter a journal voucher document.
|
|
Project Accounting
|
Default is cleared [
N
]. Select [
Y
] if you use extended projects.
|
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FASB/GASB Institution
|
Default is
GASB [G]
. Not used in MARS.
|
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Allotment Amount Defaulted
|
Default is cleared [
blank
]. Not used in MARS.
|
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NACUBO
|
Default is cleared [
N
]. Not used in MARS.
|
Subsystem Options
|
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Job Cost
|
Default is
Default [blank]
. Select
Yes [Y]
if you use the Job Cost Subsystem.
|
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Fleet Management
|
Default is
Default [blank]
. Not used in MARS.
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Extended Purchasing
|
Default is
Unknown [blank]
. Valid selections are:
Installed [Y]
The Extended Purchasing Subsystem (EPS) is installed. Do not enter
Installed [Y]
unless you support the Extended Purchasing Subsystem (EPS) and the software is installed.
Installed with Linking [L]
Linking of commodity lines to accounting lines is on and the Extended Purchasing Subsystem (EPS) is installed.
Not Installed [N]
The Extended Purchasing Subsystem (EPS) is disabled.
Unknown [blank]
Default. It is not known whether the Extended Purchasing Subsystem is installed.
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Inventory Control
|
Default is
Default [blank]
. Select
Yes [Y]
if you use the Inventory Control Subsystem.
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Advanced Budget Prep
|
Default is cleared [
N
]. Select [
Y
] if you use the Advanced Budget Preparation Subsystem.
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Fixed Asset History
|
Default is cleared [
N
]. Select [
Y
] to have entries made to Fixed Asset History (FHIS) when processing documents affecting fixed assets for a particular fiscal year.
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Debt Management
|
Default is cleared [
N
]. Select [
Y
] if you use the Debt Management Subsystem.
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Advanced Receivables
|
Default is cleared [
N
]. Select [
Y
] if you use the Advanced Receivables Subsystem.
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Project Billing
|
Default is cleared [
N
]. Select [
Y
] if you use the Project Billing Subsystem.
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Advanced Grants
|
Default is cleared [
N
]. Not used in MARS.
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Automated Grants Entries
|
Default is Not Applicable
[blank]
. Not used in MARS.
|
