Travel Advance Hold (TAHD)

Travel Advance Hold (TAHD) is an alternate screen of Open Trip Header Inquiry (2 of 3) (OTH2) that is used to hold, release, or modify the payment properties of a travel check. Lines are added to the OTHT table when a new Travel Authorization (TE) or Expense Voucher (TP) is accepted by MARS, and lines are changed when modifications are submitted on these documents.

This window includes six fields that can be updated: Hold Payment Indicator , Scheduled Payment Date , EFT Indicator , Application Type , Check Category , and Single Check Flag . You can change any of these fields for a given travel check provided that the trip has not been cancelled or paid.

The advance check is withheld by selecting Yes [Y] on the Hold Payment Indicator . By doing this, any attempt to issue payment for the Expense Voucher will result in a message stating that the travel check is on hold. Travel Voucher Selection (AFINADVS) will be updated accordingly so that a 'held' voucher is not selected to be paid through automated disbursements. In order to cut checks for held vouchers, the Hold Payment Indicator must be cleared No [N], a Schedule Payment Date assigned , and the Expense Voucher selection step must be repeated.

Scheduled Payment Date may be changed on this table and is edited against Calendar Date (CLDT).


Traveler ID	Key field. Enter the employee identification number or vendor code that identifies the traveler.
Traveler Name	Display only. This field identifies the traveler's name and is inferred from Vendor Index (VEND).
Transaction ID	Key field. This field contains the transaction ID (i.e. document ID) for the current document.
Budget FY	Display only. This field identifies the fiscal year during which the trip was requested.
Resp Agency/Org	Display only. This field identifies the responsible agency/organization combination associated with this Travel Authorization (TE) or Expense Voucher (TP).

Hotel Deposit View


Hotel Deposit
Hold Payment	Default is No. Select Yes to put the hotel advance on hold. By doing so, any attempt to issue payment will result in a message stating that the travel check is on hold. To release a hold, change this value to No.
EFT Indicator	Default is inferred from Open Trip Header Inquiry (2 of 3) (OTH2). Select Yes to indicate that this voucher is eligible for Electronic Funds Transfer (EFT). Select No when a voucher should be changed from EFT processing to Cash Disbursements processing. When this field is changed to No, the application type of payment voucher is erased.
Application Type	Optional. If EFT Indicator is Yes, enter the Electronic Funds Transfer application type for this vendor. Otherwise this field should remain blank.
Vendor	Display only. This field identifies the vendor being paid with this check.
Check Category	Optional. In order to add or change a check category for a specific voucher, enter the new category; to delete, overwrite with spaces.
Issue Single Check	Default value is inferred from Open Trip Head Inquiry (2 of 3) (OTH2). Select Yes to indicate a separate check should be cut for this vendor specifically for this advance. Select No to indicate that a summarized check may be issued to this vendor. A summarized check includes advance amounts from multiple travel authorizations or expense vouchers for this vendor by check category.
Deposit Amount	Display only. This field identifies the total amount of the hotel advance issued for this trip.
Scheduled Payment Date	Optional. Enter the scheduled payment date (mm dd yy). Scheduled date must be greater than the voucher date. The date is also edited against Calendar Date (CLDT).
Name	Display only. The vendor name is displayed.

Registration Fee View


Registration Fee
Hold Payment	Default is No. Select Yes to put the registration deposit on hold. By doing so, any attempt to issue payment will result in a message stating that the travel check is on hold. To release a hold, change this value to No.
EFT Indicator	Default is inferred from Open Trip Header Inquiry (2 of 3) (OTH2). Select Yes to indicate that this voucher is eligible for Electronic Funds Transfer (EFT). Select No when a voucher should be changed from EFT processing to Cash Disbursements processing. When this field is changed to No, the application type of payment voucher is erased.
Application Type	Optional. If EFT Indicator is Yes, enter the Electronic Funds Transfer application type for this vendor. Otherwise this field should remain blank.
Vendor	Display only. This field identifies the vendor being paid with this check.
Check Category	Optional. In order to add or change a check category for a specific voucher, enter the new category; to delete, overwrite with spaces.
Issue Single Check	Default value is inferred from Open Trip Head Inquiry (2 of 3) (OTH2). Select Yes to indicate a separate check should be cut for this vendor specifically for this advance. Select No to indicate that a summarized check may be issued to this vendor. A summarized check includes advance amounts from multiple travel authorizations or expense vouchers for this vendor by check category.
Fee Amount	Display only. This field identifies the total amount of the registration advance issued for this trip.
Scheduled Payment Date	Optional. Enter the scheduled payment date (mm dd yy). Scheduled date must be greater than the voucher date. The date is also edited against Calendar Date (CLDT).
Name	Display only. The vendor name is displayed.

Airline Advance View


Airline Advance
Hold Payment	Default is No. Select Yes to put the registration fee advance on hold. By doing so, any attempt to issue payment will result in a message stating that the travel check is on hold. To release a hold, change this value to No.
EFT Indicator	Default is inferred from Open Trip Header Inquiry (2 of 3) (OTH2). Select Yes to indicate that this voucher is eligible for Electronic Funds Transfer (EFT). Select No when a voucher should be changed from EFT processing to Cash Disbursements processing. When this field is changed to No, the application type of payment voucher is erased.
Application Type	Optional. If EFT Indicator is Yes, enter the Electronic Funds Transfer application type for this vendor. Otherwise this field should remain blank.
Vendor	Display only. This field identifies the vendor being paid with this check.
Check Category	Optional. In order to add or change a check category for a specific voucher, enter the new category; to delete, overwrite with spaces.
Issue Single Check	Default value is inferred from Open Trip Head Inquiry (2 of 3) (OTH2). Select Yes to indicate a separate check should be cut for this vendor specifically for this advance. Select No to indicate that a summarized check may be issued to this vendor. A summarized check includes advance amounts from multiple travel authorizations or expense vouchers for this vendor by check category.
Advance Amount	Display only. This field identifies the total amount of the airline advance issued for this trip.
Scheduled Payment Date	Optional. Enter the scheduled payment date (mm dd yy). Scheduled date must be greater than the voucher date. The date is also edited against Calendar Date (CLDT).
Name	Display only. The vendor name is displayed.