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Vendor
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Key field. Enter the vendor code.
You can use the eleventh character of this field for an alternate address indicator in the Extended Purchasing Subsystem. When the eleventh character designates an alternate address, enter the vendor address fields,
not
the alternate address fields.
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Prevent Deletion
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Default is cleared [
N
]. Select [
Y
] if you do not want to be able to delete this vendor online. The vendor is not deleted even when the offline vendor purge program runs. Leave cleared
[N]
if you want to be able to delete the vendor online.
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Deletion Contact
|
Conditional. Required if
Prevent Deletion
is selected [
Y
]. Enter three characters the system can use to identify the individual to contact for authorization or information on deleting this vendor.
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Tax Code
|
Optional. The vendor's default tax value. Refer to Tax Code (TAXT) for valid values.
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Text Flag
|
Display only. If selected [
Y
], this vendor has text associated with it on Vendor Text (VTXT).
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Discount Type
|
Optional. Enter the discount type offered by this vendor.
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KY Vendor Type
|
The classification of the vendor is displayed. Valid entries include:
Regular Vendor [R]
Personal Service Contract Vendor [P]
Special Vendor [S]
Indicates that this vendor is also an employee.
P-1 Employee Record [E]
Non P-1 Employee Record [N]
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Agency
|
Conditional. For employees only. The primary agency for the employee is displayed.
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Taxpayer ID
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Optional. Enter the federal ID number of the vendor. If
1099 Indicator
is
Yes [Y]
, the system edits this field and issues a warning if the information is invalid.
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TIN Notice Counter / Date
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Not used in MARS.
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Backup Withholding
|
Default is
Not Applicable [blank]
. If the
1099 Indicator
is
Yes [Y]
for this vendor,
Backup Withholding
is selected [
Y
] on System Control Options (SOPT). Also, if any of the vendor's 1099 reporting information is incomplete or incorrect, this field defaults to
Yes [Y
]. When this field is
Yes [Y]
, the vendor is subject to backup withholding.
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1099 Indicator
|
Default is Not Applicable [blank]. Select Yes [Y] if you need to produce a 1099 for this vendor. If this field is
Yes [Y
], the system requires the state and valid format zip. The system then edits
Federal ID Type
,
Name Control
and
Federal ID Number
.
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Taxpayer ID Type
|
Default is
Not Applicable [blank]
. Valid selections are:
Federal Business ID [1]
,
Social Security Number [2]
, or
Not Applicable [blank]
. If
1099 Indicator
is
Yes [Y]
, the system edits this field and issues a warning if the information is invalid.
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Primary 1099 Vendor
|
Not used in MARS.
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Name Control
|
Optional. This field is only edited if
1099 Indicator
is
Yes [Y]
. The system issues a warning if this field is blank.
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Vendor Indicators
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Dealer, Manufacturer, Factory Representative, Jobber, Retailer, Commodity, Individual, Partnership, Incorporated, Small Business, In-State
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Default is cleared [
N
]. Select the checkboxes
[Y]
that apply to this vendor.
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Minority
|
Default is
Blank - Unknown / White Male.
The minority status for this vendor is displayed if applicable.
Blank - Unknown / White Male
1 - Non-White Male
2 - Non-White Female
3 - White Female
4 - African-American Male
5 - African-American Female
6 - Hispanic
7 - American Indian
8 - Asian
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Report Indicators
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Report (1-3)
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Optional. You can use this field to classify vendors for reporting purposes.
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