Warrant Reconciliation (1 of 2) (WREC)
Warrant Reconciliation (WREC, WRE2) provides a list of checks (or warrants) that the system has issued, so users can mark the checks as their status changes. An open check is marked as cleared, paid, registered, voided or unredeemed.
New records are added to this window by the automated disbursement process, check writer check generator process, and the manual warrant document processor. All manual warrant documents are added to this window. The new status is automatically set to
O
(outstanding)
.Users have two methods of updating this window. Users can modify the status directly. With this method, no accounting is performed. The user changes the status and the last action date. Users can also use the Warrant Update (WR) document. With this method, an accounting event is recorded. For more information on this type of document, refer to the
User's Guide
.
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Bank Account
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Key field. Enter the bank account value for this warrant.
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Warrant Number
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Key field. Enter the automated disbursements check number or manual warrant number prefixed by
AD
or
MW
.
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Fund
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Key field. Enter the fund from the manual warrant or Automated Disbursement (AD) document.
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Vendor Name
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Default is inferred from the manual warrant or automated disbursement entry. The name of the vendor for whom the warrant was produced is displayed. Only the first 22 characters are displayed on the window, although all 30 are stored in the database.
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Warrant Date
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Default is inferred from the automated disbursement check date or the manual warrant document date. The check date from the automated disbursements check or document date from the manual warrant is displayed.
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Warrant Amount
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Default is
0.00
. Displays the amount for the specified fund on the warrant.
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Status
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Default is
O - Outstanding
. Valid values are:
O - Outstanding
C - Redeemed
P - Paid
R - Registered
U - Unregistered
V - Voided
X - Unredeemed
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Cleared Date
|
The
Settlement Date
from Manual Warrant for FedWire Transfers (MWW) is displayed. When the settlement/cleared date occurs, the
Status
is changed from
Outstanding
to
Redeemed
.
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