Date of Record

Defaults to the current date. Enter the date ( mm dd yy ) you want associated with this document, usually the current date.

Accounting Period

Default is the accounting period associated with the date of record on Calendar Date (CLDT). Enter the accounting period ( mm yy ) only if you want to change this document to a different open period.

Units Total

Defaults to 0 (zero). Required if units are entered on the document. Must equal the net sum of all units entered on the document; for example, sum of increases and decreases. You must enter the decimal point ( nnnnn.nn ) or the system assumes two decimal places.

Document Total

Defaults to 0 (zero). Required if amounts are entered on the document. Must equal the net sum of all dollar amounts entered on the document; for example, sum of increases and decreases. You must enter the decimal point ( nnnnn.nn ) or the system assumes two decimal places.

Fiscal Year

Defaults to the fiscal year associated with the date of record specified on Calendar Date (CLDT). Enter the budget fiscal year ( yy ) that the charge is recorded against.

Fund

Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. If this is a modification to a previously entered document, fund is inferred from the original document. Otherwise enter a valid fund.

Agency

Required. Enter a valid agency. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.

Org/Sub

Optional. If entered, the agency/organization/fiscal year combination must exist on Organization (ORG2). Sub-Organization can only be entered if Organization is entered; otherwise it is blank. See Sub-Organization (SORG) for valid values.

Appropriation Unit

Required if the Appropriation Control Option on Fund Index (FUND) is C (full control) or P (presence control). Enter the appropriation unit which will be charged for the items in this accounting line. Refer to Appropriation Index (Extended) (EAPP) for valid values. If you are changing existing lines, this code must match the previously assigned appropriation unit code.

Activity

Default is inferred from Organization (ORG2), if it is entered there. If you want to override the value on Organization (ORG2), enter a valid activity from Activity (ACT2).

Function

Optional. See Function ( FUNC ) for valid values. If left blank, it is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered on Organization (ORG2).

Object/Sub

Conditional. Object is required if charge class and charge units codes are not entered. See Object (OBJ2) for valid values. Sub-Object can only be entered if Object is entered; otherwise it is blank. See Sub-Object (SOBJ) for valid values.

Project/Sub

Required. For the Project , enter the first five characters of an existing eight-character project/sub-project code. For the Sub-Project , enter a two-digit sub-project number associated with the above project number.

Phase

Required. Enter a one-character phase code that exists on Project Budget Line Inquiry (PRBL) as part of an eight-character project/sub-project/phase number.

Charge Class

Conditional. Required if object is not entered. Enter a unique value identifying the class of the good or service. See Charge Class (CHRG) for valid values.

Charge Units

Conditional. Required if Charge Class is entered but charge amount is not entered; otherwise, it is optional. Up to seven digits, you must enter the decimal point ( nnnnn.nn ) or the system assumes two places. Leading zeros are not required.

Amount

Conditional. Required unless both Charge Class and Charge Units are entered. Enter the charge amount. You must enter the decimal point, otherwise the system assumes the last two digits are cents.

Default/Increase/Decrease

Defaults to Default [blank] . Required if you want to decrease unit or amount fields. Applies to both entered and computed amounts. The valid values are Default [blank] , Decrease [D] , or Increase [I] .

Termini

Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.

Reporting Category

Optional. See Reporting Category (RPTG) for valid values.