Record Date

Defaults to the current date. Enter the date ( mm dd yy ) you want associated with this document, usually the current date.

Accounting Period

Default is the accounting period associated with the date of record on Calendar Date (CLDT). Enter the accounting period ( mm yy ) only if you want to change this document to a different open period.

Fiscal Year

Optional. Defaults to Fiscal Year for Date of Record on Calendar Date (CLDT). See Fiscal Year (FSYR) for valid values.

Units Total

Calculated field. Displays total of Charge Units on all lines where performance is selected [Y].

Income Total

Calculated field. Displays total of all income lines where performance is clear [N] and Revenue Source is coded.

Charge Total

Calculated field. Displays total of all charge lines where performance is clear [N] and Object is coded.

Agency

Required. Enter a valid agency. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.

Org/Sub

Optional. If entered, the agency/organization/fiscal year combination must exist on Organization (ORG2). Sub-Organization can only be entered if Organization is entered; otherwise it is blank. See Sub-Organization (SORG) for valid values.

Activity

Default is inferred from Organization (ORG2), if it is entered there. If you want to override the value on Organization (ORG2), enter a valid activity from Activity (ACT2).

Function

Optional. See Function ( FUNC ) for valid values. If left blank, it is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered on Organization (ORG2).

Object/Sub

Conditional. Object is required if charge class and charge units codes are not entered. See Object (OBJ2) for valid values. Sub-Object can only be entered if Object is entered; otherwise it is blank. See Sub-Object (SOBJ) for valid values.

Rev Srce/Sub

Conditional. See Revenue Source (RSR2) for valid values. Required if Sub-Revenue Source is coded

Project/Sub

Required. See Agency/ Project Inquiry (AGPR) for valid values.

Phase

Required on lines where performance is clear [N]. Optional on lines where performance is selected [Y]. See Project Budget Line Inquiry (1 of 2) (PRBL) for valid values.

Reporting Category

Optional. See Reporting Category (RPTG) for valid values.

Termini

Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.

Program/Provider

Required on lines where performance is clear [N]. DO NOT enter for lines where performance is selected [Y]. See Program/Provider (PGPV) for valid values.

Performance Ind

Required. Defaults to No .

Charge Class

Optional. See Charge Class (CHRG) for valid values.

Charge Units

Conditional. Required on lines where performance is selected [Y] . Required on lines where performance is clear [N] and Amount is blank.

Amount

Conditional. Required if Charge Units is blank. Calculated if Charge Units is not blank.

Default/Increase/Decrease

Conditional. Defaults to Decrease. When performing a modification, enter Increase to indicate an increase to the original line amount or Decrease to indicate a decrease to the original line amount.