Job Billing Report (J001)

This report is run monthly, after the Job Costing Subsystem programs have been run, but before job billing programs are run. The report can be used as the basis for typing a bill to an outside party. The standard report produced by the Job Costing Subsystem are described below:

This report shows for each job the direct and full costs, actual billings and receipts for the current period, year-to-date and job-to-date. It also shows the options and codes in effect for job costing and billing. The following procedure is recommended concerning the use of the report as the basis for billing:

1. Request a preliminary report a few days before the bills have to be typed.
2. Billing clerks or responsible managers should review the report. If any billing adjustments are desired, they may be entered on Job Charge (JC) documents.
3. Once these job charge adjustment transactions have been accepted by the system, a second J001 should be requested. This final report can then be used as the basis for typing bills.

When the above process is performed before the Automatic Billing program is run, it ensures that a review has been made on charges before the automatic billing occurs.

One page is printed for each job on the Job Inquiry (JOB2). For each job, the report includes descriptive information about the job, buyer and seller accounting distributions, provider, grant, or project codes, costing information, and billing information. It also reports total direct charges, full costs, billable amounts, actual billings and cash receipts for the current period, year-to-date and job-to-date.

The direct charge is the total of all expenditure transactions posted with the job number as part of the accounting distribution. The full cost is the total cost after the costing program has applied the overhead charges to the above-mentioned expenditure transactions. Full cost also includes all non-accounting charges submitted on the JC. The billable amount is the full cost after the costs associated with the object codes to exclude from billing have been deducted. Five object codes to exclude from billing may be specified on the Job Control (JB).

The following form names should be used in Document Direct to locate this report: