The purpose of this report is to provide a transaction-level analysis of budget authority and remaining balances. Beginning with the current year's budget, prior year encumbrances are added to give the available funds column. Subtracted from that are current year encumbrances and expenditures resulting in an available balance. The last column on the page is a memo column which shows expenditures against prior year encumbrances. This column will not be combined with any other column on the report but reflects events which impacted the prior year encumbrances column.
This report should be run monthly. The beginning balances will represent amounts through the last closed month. A special reporting file created by the Annual Closing Process (AFINNYAC) will be used to get the beginning balances in the prior year encumbrances column. All other amounts are calculated from current year ledgers.
The following form names should be used in Document Direct to locate this report: