Date of Record

Default is the date the document is accepted. Enter the date ( mm dd yy ) when the order was received.

Clear All

Default is cleared [ blank ]. Select [ Y ] to indicate that all the goods are received, in good condition, and in the quantity as ordered.

New/Modification/Cancellation [Action]

Default is New [E] . Valid selections are:

New [E]

This transaction is a new document (new entry).

Modification [M]

This transaction is modifying a previous document. Modification [M] allows you to add lines to a previous transaction, change the amounts of existing lines (not codes), or cancel a line (decrease a line amount to zero). On modified documents, all codes must match the original document.

Cancellation [X]

This transaction is canceling an existing document. You cannot cancel a document if it is referenced by another document.

Comments

Optional. Enter any notation you want associated with this Receiver (RC).

Vendor

Required. Enter the vendor that supplied the goods. You cannot enter a miscellaneous vendor code on this document. See Vendor Index (VEND) for valid values.

Name

Display only. The name of the vendor is inferred from Vendor (VEN2).

Received by

Required. Enter the name of the person who accepted delivery.

Address

Display only. The address of the vendor is inferred from Vendor (VEN2).

Carrier

Optional. Enter a valid carrier code from Carrier (CARR).

Number, Name

Display only. The carrier number and carrier name are displayed.

Line

Conditional. Required if Clear All is cleared [ blank ]; otherwise, leave blank. Enter the line number of the Receiver (RC).

Order Line

Conditional. Required if Clear All is cleared [ blank ]; otherwise, leave blank. Enter the line number of the referenced order commodity line.

Reference Order

Required. Enter the transaction code and unique number that identifies the order against which the goods are received.

Quantity/SC $ Ordered

Displays either the quantity ordered minus the quantity received to date or the dollar amount of the services ordered minus the services received to date.

Quantity/SC $ Delivered

Required. Enter the quantity of goods received or the dollar amount of the services received for this commodity line. A whole number defaults to three decimal places. Maximum amount allowed is 9999999.999 .

Unit of Measure

Conditional. Required if you are referencing a purchase order; leave blank if you are referencing a service contract. Enter the unit of measure for the ordered goods (for example, box, each, dozen). See Unit of Measure (UNIT) for valid values.

Item Code

Optional. Enter a user-defined code to identify the item ordered. Used by the Inventory Control Subsystem to identify a commodity/item combination (stock item) in the warehouse. See Inventory (INV3) for valid item/commodity combinations.

Def/Inc/Dec

Default is Default [blank] . If you are modifying the quantity, select Increase [I] or Decrease [D] ; otherwise, select Default [blank] .

Commodity Code

Defaults to the value entered on the referenced order. Enter the commodity code identifying the order against which goods are received. See Commodity (COMT) for valid values. Ensure that you enter the same value used on the referenced document.

Text

Defaults to None [blank] . If you want to associate additional text with this transaction, select the appropriate text:

Standard [S]

The text entered on Standard Specification (STDS) for this commodity is used.

Reference [R]

The Text indicator on the requisition referenced on this commodity line determines the text associated with this purchase order.

Custom [Y]

The text entered on Receiver Text (RCTX) is used. Select Additional Description to leaf to the Receiver Text (RCTX) entry for this transaction.

No Change [blank]

Partial/Final Indicator

Default is Default [blank] . Valid selections are Default [blank] , Partial [P] for partial receipt and Final [F] for final receipt.

Special Condition

Optional. Enter any special condition associated with the receipt of goods for this line.

Number

Optional. Enter the number of the manufacturer for this commodity code.

Manuf Safety Data Sheet Included

Default is No Entry [blank] . Required if MSDS is selected [ Y ] on Commodity (COMT). Indicates that a Materials Safety Data Sheet (MSDS) was received for this commodity line. Valid values are Yes [Y] , No [N] , and No Entry [blank] .

Manufacturer Name

Optional. Enter the name of the manufacturer for this commodity code.

Description

Optional. Enter any remarks to describe the shipment.