Date of Record

Default is the date the system accepts the document. Enter the date ( mm dd yy ) that you want to associate with these transactions, usually the current date.

Accounting Period

Default infers the accounting period from the Date of Record . If you want these transactions recorded in another accounting period, enter the desired open period, using fiscal month and fiscal year. You cannot enter a future period.

Budget FY

Default is the current budget fiscal year. Enter the last two digits of the budget fiscal year to which this document applies.

Plan FY

Default is the current budget fiscal year. You cannot enter a plan year that is prior to the budget fiscal year.

Plan Type

Optional. Enter the appropriate value depending on which plan type you are creating, adding to, or changing. Valid values are Base [B] and Modification [M] . All changes made to the base plan are also reflected in the modified (current) plan.

Total Increase/Decrease Amount

Required. Enter the total of the increase/decrease amount.

Calculated Increase/ Decrease Amount

This is a system-computed total of all line amounts is displayed.

Fund

Required. Enter a valid fund. If this is a modification to a previously entered document, fund is inferred from the original document. See Fund Index (FUND) for valid values.

Agency

Required. Enter the agency that this plan document applies. Refer to Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values. If you are changing previously entered lines, this value must match the original agency code.

Internal Ref

Fund

Conditional. Required if planning for internal purchases and sales. Enter the fund of the seller. Refer to Fund Index (FUND) for valid values.

Agency

Conditional. Required if planning for internal purchases and sales. Enter the agency of the seller. Refer to Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.

Organization/Sub

Optional. Refer to Organization Index (ORGN) and Sub-Organization (SORG) for valid values.

Appr Unit

Required. Enter the Program Budget Unit element for the items listed on this voucher. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.

Activity

Default is inferred from Organization (ORG2). If you want to override the value on Organization (ORG2), enter a valid activity from Activity Index (ACTV).

Func

Default is inferred from Organization (ORG2); or from Activity (ACT2), if Function is not entered on Organization (ORG2). Refer to Function ( FUNC ) for valid values.

Revenue/Sub

Optional. Refer to Revenue Source Index (RSRC) and Sub-Revenue Source (SREV) for valid values.

Job Number

Optional. This field is used for job costing. If Job Cost on System Control Options (SOP2) is Yes [Y] , then refer to Job Index (JOBT) for valid values.

You can enter a project number. If your installation does not use job cost or project accounting, you can enter a general reporting category.

Report Category

Optional. Refer to Reporting Category (RPTG) for valid values.

Termini

Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.

Plan Period

Required. Enter the two-digit representation for the period that this line applies. Valid values for this field depend on the value of the Allotment Frequency Control Option on Fund (FUN2) for the fund entered. Valid values are:

01 or spaces

Enter this value if Allotment Frequency Control Option is Yearly [Y] .

01, 02, 03, or 04

Enter one of these values if Allotment Frequency Control Option is Quarterly [Q] .

01, 02, 03...

Enter one of these values if Allotment Frequency Control Option is Monthly [M] .

Amount

Required. Enter the unsigned amount of change that is made to the plan. If you are establishing a new line, enter the original amount of this line. Do not enter cents; round off to the nearest dollar.

Def/Inc/Dec

Defaults to Default [blank] . Required if making changes to existing lines. Valid values are Default [blank] , Increase [I] , or Decrease [D] .