Date of Record

Defaults to the date the system accepts the document. Enter the date ( mm dd yy ) that you want to associate with the transaction, usually the current date. You cannot enter a future date.

Acctg Period

Default is inferred from the Date of Record . If you want this transaction recorded in some other accounting period, enter the desired period (ensure that it is open), using fiscal months and fiscal years. You cannot enter future periods.

Budget FY

Default applies to the current fiscal year budget. If you want this transaction recorded in another fiscal year, enter the desired fiscal year (ensure that it is open). You cannot enter future budget fiscal years.

New/Modification/Cancellation
[Action]

Defaults to New [E] . Valid values are:

New [E]

Indicates a new document.

Modification [M]

Indicates that this transaction modifies a previous document. Allows you to add lines to a previous document, change the quantities of existing lines (not codes), or cancel a line (decrease a line to zero). On modification transactions, all codes must match the original document.

Cancellation [X]

Indicates that this transaction cancels an existing document (you cannot enter an issued or released document).

Warehouse

Required. Enter the warehouse where the goods are requested from. See Warehouse Management Index (WHSE) for valid values.

Requesting Org

Required. Enter the organization that is requesting this item. See Organization Index (ORGN) for valid values. The system uses the agency code from the Document ID to identify a valid agency/organization combination.

Ship Whole

Defaults to No Change [blank] . Select Yes [Y] if partial shipments are not allowed. Select No [No] if partial shipments are allowed.

Delivery Date

Required. Enter the future date ( mm dd yy ) when the buyer must receive the order.

Delivery Building and Room

Required. Enter the building and room where the order is delivered.

Phone Number

Required. Enter the phone number of the requesting person.

Requested by

Required. Enter name of the person to whom you want questions addressed about the order.

Job Type

Conditional. Optional if the Work Order Subsystem is installed; otherwise, leave blank. Enter the job type defaulted to commodity lines. You cannot enter this field on a modification. See Work Order Job Type (JOBS) for valid values.

Comments

Optional. Enter up to thirty characters of text that you want associated with this order.

Document Total

Display only. The system computed document total is displayed in this field.

Line

Required. Enter a different number for each line on the document. Numbers from 01 to 99 are valid. This number is referenced from the item lines of this transaction.

Fund

Required. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. See Fund Index (FUND) for valid values.

Agcy

Required. Enter the agency charged. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.

Org/Sub

Organization is required if the Expense Budget Organization Option on Fund Agency Index (FAGY) is Y (required on budget and accounting) or A (required on accounting). Otherwise, it is optional and used for reporting purposes only. See Organization (ORG2) for valid values.

Sub-Organization is required if Sub-Organization Required on Spending on Organization (ORG2) is:

Required [Y],

Required on Pre-Encumbrance Transactions [1], or

Required on Encumbrance Transactions [2].

Otherwise, it is optional. See Sub-Organization (SORG) for valid values. You must enter an organization before you can enter a sub-organization.

Appr Unit

Required if the Appropriation Control Option is C (full control) or P (presence control) on Fund Index (FUND). Enter the program budget which will be charged for the items in this accounting line. Refer to Program Reference Table (PRFT) for valid values.

Activity

Conditional. Default is inferred from Organization (ORG2). Required if the Expense Budget Activity Option on Fund Agency Index (FAGY) is Y (required on budget and accounting) or A (required on accounting). See Activity Index (ACTV) for valid values.

Func

Conditional. Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered in Organization (ORG2). Required if the Expense Budget Function Option on Fund Agency Index (FAGY) is Y (required on budget and accounting) or A (required on accounting). See Function ( FUNC ) for valid values.

Object/Sub

Object is required. Enter the object from Object Index (OBJT) that best describes the item requested. You cannot enter a personal services object.

Sub-Object is required if Sub-Object Required is selected [ Y ] on Expense Budget Inquiry (EEX2). Otherwise, optional. Enter the code from Sub-Object (SOBJ) that best describes the item.

Rept

Conditional. Required if Reporting Category Required on Spending on Agency (AGC2) is:

Required on Pre-Encumbrance Transactions [1], or Required on Encumbrance Transactions [2].

Otherwise, it is optional. See Reporting Category (RPTG) for valid values.

Job Number

Conditional. Organizations and activities can be defined to require the entry of a job number. Refer to Organization (ORG2) or Activity (ACT2) for details.

Otherwise, this field is optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number or general reporting category.

Termini

Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.

Cost Cat

Optional. You can only enter this field when a work order number is entered in Job Number . If blank, the system infers it from Stores Default Cost Category of Work Order Branch (WOBT). See Cost Category (COST) with the branch code of the work order for valid values.

Amount

Display only. The system computes and displays the cost that is charged to this account distribution from the item lines.

Def/Inc/Dec

Display only. Valid values are Default [blank] , Decrease [D] , and Increase [I] .

Line

Required. Enter the item line number associated with this item.

Stock Item Number

Required. Enter the stock item code that identifies the goods requested. See Inventory Inquiry (INVN) for valid values.

Requested Quantity

Required. Enter the quantity of goods requested.

Def/Inc/Dec

Default is Default [blank] . On a modification document, select Increase [I] or Decrease [D] (reflects the change in quantity ordered).

Issue Unit

Display only. The standard unit of issue from the Inventory Inquiry (INVN) entry is displayed in this field.

Unit Price

Display only. The current unit price from Inventory Inquiry (INVN) is displayed.

Ref Acctg Line

Defaults to the first account distribution line entered on the document. Enter the line number of the account distribution charged for this item.

Backorder Quantity

Display only. The quantity of the stock item that was back ordered to meet this requisition is displayed.

Total

Display only. The system computes the total price by extending unit price multiplied by the quantity.

Description

Display only. This description is inferred from Inventory Inquiry (INVN).

Job Type

Conditional. Required if the Work Order Subsystem is installed and the job number of the reference accounting line requires a job type. If blank, it defaults to the job type entered on the header. See Work Order Job Type (JOBS) for valid values.