Date of Record

Defaults to the date the transaction was entered. Enter the date ( mm dd yy ) that you want to associate with the transaction, usually the current date. You cannot enter a future date.

Acctg Period

Default is inferred from Date of Record . If you want this transaction recorded in another accounting period, enter the desired period (ensure that it is open), using fiscal months and fiscal years. You cannot enter future periods.

Budget FY

Defaults to the budget of the current fiscal year. If you want this transaction recorded in another fiscal year, enter the desired fiscal year (ensure that it is open). You cannot enter future budget fiscal years.

New/Modification/Cancellation [Action]

Defaults to New [E] . Valid values are:

New [E]

Indicates a new document.

Modification [M]

Indicates that this transaction is modifying a previous document. Allows you to add lines to a previous document, change the quantities or unit price of existing lines (not codes), or cancel a line (decrease a line to zero). On modification transactions, all codes must match the original document.

Cancellation [X]

Indicates that this transaction cancels an existing document.

Override Return Charge

Default is cleared [ blank ]. Select [ X ] if a specific return charge is entered to override the system computed amount.

Warehouse

Required. Enter the code of the warehouse where the goods are returned. See Warehouse Management Index (WHSE) for valid values.

Returning Org

Required. Enter the organization within the returning agency. See Organization Index (ORGN) for valid values.

Return Charge

Conditional. Default is computed from Inventory Inquiry (INVN). Required if a return charge override is desired. Enter the amount of the return charge deducted from the credit to the returning organization for the returned items.

Reference Transaction ID

Optional. Enter the transaction code and number of the Stock Requisition (SR) document or Over the Counter (OC) document that originally issued the returned items.

Return Code

Required. Enter the code that describes the reason for return. See Return Code (RETC) for valid values.

Returned by

Required. Enter the person who is returning the items.

Job Type

Conditional. Optional if you have installed the Work Order Subsystem; otherwise, leave blank. Enter the job type defaulted to the commodity lines. Do not enter on a modification document. See Work Order Job Type (JOBS) for valid values.

Comments

Defaults to the description associated with the return code. Enter up to thirty characters of text you want associated with this order.

Document Total

Display only. The system computed document total is displayed in this field.

Line

Required. Enter the line number. Valid values are 01 - 99 .

Fund

Default fund code is inferred based on the agency and organization entered on this document. See Fund Index (FUND) for valid values.

Agcy

Required. Enter the agency charged. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.

Org/Sub

Conditional. Required if the Expense Budget Organization Option on Fund Agency Index (FAGY) is Y (required on budget and accounting). Otherwise, used for reporting purposes only. Enter the organization charged. See Organization Index (ORGN) for valid values.

Sub-Organization is required if the Sub-Organization Required on Spending field on Organization (ORG2) is:

Required [Y],

Required on Pre-Encumbrance Transactions [1], or

Required on Encumbrance Transactions [2].

Otherwise, it is optional.. See Sub-Organization (SORG) for valid values. You must enter an organization before you can enter a sub-organization.

Appr Unit

Required if the Appropriation Control Option is C (full control) or P (presence control) on Fund Index (FUND). Enter the program budget which will be charged for the items in this accounting line. Refer to Program Reference Table (PRFT) for valid values.

Activity

Default is inferred from Organization (ORG2). Required if the Expense Budget Activity Option on Fund Agency Index (FAGY) is Y (required on budget and accounting), or A (required on accounting). Enter the activity charged. See Activity Index (ACTV) for valid values.

Func

Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered in Organization (ORG2). Required if the Expense Budget Function Option on Fund Agency Index (FAGY) is Y (required on budget and accounting), or A (required on accounting). Enter the function charged. See Function (FUNC) for valid values.

Object/Sub

Object is required. Enter the code from Object (OBJ2) that best describes the requested item. Do not enter a personal services object.

Sub-Object is required if Sub-Object Required is selected [ Y ] on Expense Budget Inquiry (EEX2). Otherwise, optional. Enter the code from Sub-Object (SOBJ) that best describes the item.

Rept

Required if Reporting Category Required on Spending on Agency (AGC2) is:

Required on Pre-Encumbrance Transaction [1], or

Required on Encumbrance Transactions [2].

Otherwise, it is optional. See Reporting Category (RPTG) for valid values.

Job Number

Conditional. Organizations and activities can be defined to require the entry of a job number. Refer to Organization (ORG2) or Activity (ACT2) for details.

Otherwise, this field is optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number or general reporting category.

Cost Cat

Default is inferred from the Stores Default Cost Category on Work Order Branch (WOBT). You can only enter this field when a work order number is entered in Job Number . See Cost Category (COST) for valid values.

Termini

Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.

Amount

Display only. The system computes and displays the cost that is charged to this account distribution from the item lines.

Def/Inc/Dec

Defaults to Default [blank] . On a modification transaction, valid values are Increase [I] or Decrease [D] .

Line

Required. Enter the item line number associated with this item.

Stock Item Number

Required. Enter the stock item code that identifies the goods requested. See Inventory Inquiry (INVN) for valid values.

Returned Quantity

Required. Enter the number of items that were returned to stock.

Def/Inc/Dec

Defaults to Default [blank] . On a modification transaction, select Increase [I] or Decrease [D] (reflects the change in quantity returned).

Issue Unit

Display only. The standard unit of issue from Inventory Inquiry (INVN) is displayed.

Unit Price

Defaults to the current unit price from Inventory (INVN). On a modification transaction, enter any adjustment to the previous unit price.

Def/Inc/Dec

Defaults to Default [blank] . On a modification transaction, valid values are Increase [I] or Decrease [D] .

Ref Acctg Line

Defaults to the first account distribution line entered on the document. Enter the line number of the account distribution charged for this item.

Unit Cost

Display only. The price for one unit of this stock item.

Def /Inc /Dec

Default is Default [blank] . On a modification transaction, valid values are Increase [I] or Decrease [D] (reflects the change in quantity ordered).

Total

Display only. The system computes the total price by extending unit cost multiplied by the quantity.

Description

Display only. This description is inferred from Inventory Inquiry (INVN).

Job Type

Defaults to the job type entered on the header. Required if the Work Order Subsystem is installed and the job number on the referenced accounting line requires a job type. See Work Order Job Type (JOBS) for valid values.

Bin Number

Display only. The location of the item in the warehouse is displayed.