Activity (ACT2)

Activity (ACT2) defines valid codes for activities and can also be used to group similar activities into higher level classifications. An activity is an internal program that you want to define for budgeting and/or reporting purposes. Activities can cut across organization and fund boundaries. For example, more than one organization can spend money for the same activity, and more than one fund can supply money for the same activity.

The activity code is the starting point for a classification hierarchy that puts similar activity codes together in progressively larger groups. Similar activities make an activity class, similar activity classes make an activity category, etc. The entire classification scheme (including activity) is optional. You might not use it at all, or you might only use a part of it.


Fiscal Year	Key field. Enter the last two digits of the applicable fiscal year.
Agency	Key field. Enter the Agency Code. See Agency Code (AGC2) table for valid values
Activity	Key field. Enter the code for the activity you want to add, change, or delete.
Function	Optional. Enter the applicable code from Function (FUNC) if the activity you are defining is associated with a function.
Name	Optional. Enter a name for the activity. If you leave this field blank, no activity name will appear on reports.
Short Name	Optional. Enter the name that you want to appear on reports when there is not enough room for the full name.
Class	Optional. If you report by activity class, enter the value from Activity Class (ACLS) that best describes the activity defined in this line. If you do not report by activity class, you can leave this field blank.
Category	Optional. If you report by activity category, enter the value from Activity Category (ACAT) that best describes the activity defined in this line. If you do not report by activity category, you may leave this field blank.
Type	Optional. If you report by activity type, enter the value from Activity Type (ATYP) that best describes the activity defined in this line. If you do not report by activity type, you can leave this field blank.
Group	Optional. If you report by activity group, enter the value from Activity Group (AGRP) that best describes the activity defined in this line. If you do not report by activity group, leave this field blank.
Grant	Conditional. Required if the activity defined is associated with a grant. Enter the code for the grant associated with this activity. See Grant (GRNT) for valid values.
Project	Conditional. Required if the activity defined is associated with a project. Enter the code for the project associated with this activity. See Project (PROJ) for valid values.
Eligible for Reimbursement Billing	Optional. Enter E if project charges under this activity are eligible for reimbursement billing. Enter I if project charges under this activity are ineligible for reimbursement billing.
Job Number Spending	Conditional. Defaults to Not Applicable [blank] if you do not use the Job Cost Subsystem; otherwise, defaults to Optional [N] . Required if the Job Number Required on Spending field on Organization (ORG2) is set to Req if Job Number Req on Activity [A] . Valid values are: Required [Y] Optional [N] Required on Pre-Encumbrances [1] Required on Encumbrances [2] Required on Expenditures [3]
Job Number Revenue	Conditional. Defaults to Not Applicable [N] . Required if you use the Job Cost Subsystem and you want to enforce job number coding on revenue documents; otherwise, select Not Applicable [N] . Valid values are Enforce Coding [Y] and No Coding [N] .