Agency (AGC2)

On Agency (AGC2), you define valid agency codes and related information, such as the agency manager. The agency value may be divided into progressively larger and/or smaller groups. The larger hierarchy elements progress as follows: 1. group; 2. type; 3. category; 4. class; and 5. agency. The smaller hierarchy elements progress as follows: 1. agency; 2. organization; and 3. sub-organization. You define the appropriate hierarchy elements associated with the agency on the Agency (AGC2) window. The entire hierarchy classification scheme is optional. You might not use it at all, or you might only use a part of it.

For more information on the agency hierarchy structure, refer to the User's Guide .


Fiscal Year	Key field. Enter the last two digits of the applicable fiscal year.
Agency	Key field. Enter the code for the agency you want to add, change, or delete.
Name	Optional. Enter the name of the agency. If you leave this field blank, there will be no name on reports for this agency code.
Short Name	Optional. Enter the agency name that you want to appear on reports when there is not enough room for the full name.
Manager	Optional. Enter the agency manager's name exactly as you want it to appear on reports.
Class	Optional. If you report by agency class, enter the value from Agency Class (AGCL) that best describes the agency defined in this line. If you do not report by agency class, you can leave this field blank.
Category	Optional. If you report by agency category, enter the value from Agency Category (AGCT) that best describes the agency defined in this line. If you do not report by agency category, you can leave this field blank.
Type	Optional. If you report by agency type, enter the value from Agency Type (AGTP) that best describes the agency defined in this line. If you do not report by agency type, you can leave this field blank.
Group	Optional. If you report by agency group, enter the value from Agency Group (AGGP) that best describes the agency defined in this line. If you do not report by agency group, you can leave this field blank.
Approval	Default is cleared [ N ]. Select if this agency has approval requirements that override the default approvals established for each document type [ Y ].
Exclude Budget Preparation	Default is cleared [ N ]. Select if budget preparation is excluded for this agency and all the organizations within this agency [ Y ].
Reporting Category Required on Revenue Transaction	Default is Not Applicable [blank] . Select if reporting category codes are required on revenue transactions for this agency. Valid values are Yes [Y] , No [N] , and Not Applicable [blank] . For more information, see the User's Guide .
Reporting Category	Default is None [blank] . This field defines if reporting category codes are required on spending transactions for this agency. Valid values are: None [blank] Optional [N] Required on Pre-Encumbrance Transactions [1] Required on Encumbrance Transactions [2] Required on Expenditure Transactions [3] For more information, see the User's Guide .
Budget Phase	Default is Not Applicable [blank] . Required if the Advanced Budget Preparation subsystem is installed. Valid values are: Not Applicable [blank] Guidelines [0] Agency [1] Budget Review [2] Reconciled [3]