The Allotment (AL) document records allotments for an appropriation. One allotment per document is allowed. This document also modifies existing allotments.


Date of Record	Default is the date the document is accepted. Enter the date ( mm dd yy ) that you want to associate with this document, usually the current date.
Acctg Period	Default is the accounting period associated with the Date of Record . If you want this entry recorded in a different accounting period, you must enter an open period ( mm yy ). You cannot enter a future accounting period.
Budget FY	Required. Enter the last two digits of the desired open fiscal year.
New/Reactivate/Modify [Action]	Default is Add [A] . Valid values are: Add [A] Indicates a new allotment period or reactivates an allotment. Modify [C] Modifies appropriation period or appropriation amounts.
Allotment Object	Enter the allotment object code. See Budget Object (BOBJ) table for valid values.
Allotment Year	Required. Enter the allotment year. You cannot use an allotment year that is prior to the budget fiscal year.
Fund	Required. Enter the fund for the allotment. If you are modifying an allotment, this field must match the fund on the original allotment. See Fund Index (FUND) for valid values.
Agency	Required. Enter the agency for the allotment. If you are modifying an allotment, this field must match the agency on the original allotment. See Agency Index (AGCY) for valid values.
Organization	Conditional. Required if Allotment Organization Option is Required on Budget and Accounting [Y] on Fund Agency (FGY2); otherwise, leave blank. Enter the organization for the appropriation. If you are modifying an allotment, this field must match the organization on the original allotment. See Organization Index (ORGN) for valid values.
Appropriation Unit	Required. Enter an Appropriation Program and Allotment Program. See Program Reference Alternate Table (PRFA) for valid values.
Total Allotment Amount	Required. Enter the total of the amount column; this is a net amount. Do not enter cents.
Allotment Name	Optional. Enter the description of the allotment as you want it to appear on reports. If you enter a new name for a previously defined code, the system adopts the new name.
Short Name	Optional. Enter the name that you want to appear on the reports when not enough space is available for the full name. If you enter a name for a previously defined code, the system adopts the new name.
Object Type	Enter the allotment object type code. See Object Type (OTYP) for valid values.
Object Class	Enter the allotment object class code. See Object Class (OCLS) for valid values.
Allotment Period	Required. Enter a valid allotment period.
Allotment Amount	Conditional. If adding a new allotment, enter the full amount of the allotment. If modifying a previously entered allotment, enter the amount of increase or decrease. If Allotment Control Option is Full [C] on Fund (FUN2), the amount entered in this field cannot be less than the amount already obligated against this unit of appropriation. Enter amounts in whole dollars.
Def/Inc/Dec	Default is Default [blank] . If adding or changing allotment lines, select Increase [I] or Decrease [D] .
Presence Control	Default is No Change [blank]. Select Yes [ Y ] for presense control to prevail over full or cumulative control when available. Indicate No [ N ] for Fund Allotment Control to prevail.

The Appropriation (AP) document records appropriations. Each document can record multiple appropriations per fund. This document also modifies existing appropriations.


Date of Record	Default is the date the document is accepted. Enter the date ( mm dd yy ) that you want to associate with this document, usually the current date.
Accounting Period	Default is inferred from Date of Record . If you want this entry recorded in a different accounting period, you must enter an open period ( mm yy ). You cannot enter a future accounting period.
Budget FY	Required. Enter the last two digits of the desired open fiscal year.
Fund	Required. Enter the fund for the appropriation. See Fund Index (FUND) for valid values.
Agency	Required. Enter the agency for the appropriation. See Agency Index (AGCY) for valid values.
Organization	Optional. Required if Appropriation Organization Option is Required on Budget and Accounting [Y] on Fund Agency (FGY2); otherwise, leave blank. Enter the organization for the appropriation. Refer to Organization Index (ORGN) for valid values.
Net Appr Amount	Conditional. Required if adding or modifying appropriation lines. Enter the total of each of the amounts columns. Do not enter cents.
Net Estimated Receipt Amount	Conditional. Required if adding or modifying receipt amounts. Enter the total of each of the amounts columns. Do not enter cents.
Action	Default is Add [A] . Valid values are: Add [A] Adds a new appropriation to your system, or re-activates an inactive unit of appropriation. Modify [C] Modifies the appropriation period or the appropriation amounts. Deactivate [D] Deactivates a unit of appropriation (you cannot process any additional obligations against the appropriation). Inactive lines are deleted from next year's budget by the new year initialization program.
Appropriation Unit	Required. Enter an Appropriation Program code. See Program Reference Alternate Table (PRFA) for valid values.
Appropriation Type	Default is Regular [01] . Valid values are: Regular [01] , Continuing [02] , Supplemental [03] , and Special [04] .
End Date	Default is the date that the fiscal year ends. Required if the date that the appropriation ends is other than the end of the fiscal year. You cannot spend the funds in this appropriation after this date.
Appropriation Amount	Conditional. Required if adding or changing appropriation amounts. When adding an appropriation, enter the original appropriation amount in this field. When changing an appropriation, enter the revised appropriation amount in this field. If Appropriation Control Option is C (full control) on Fund Index (FUND), you cannot enter a revised appropriation amount for a change that is less than the amount already obligated against this appropriation. Do not enter cents; round to the nearest whole number.
Def/Inc/Dec	Default is Default [blank] . Required if Appropriation Amount is modified. Valid values are Increase [I] or Decrease [D] .
Appropriation Object	Enter the appropriation object code. Entry will be validated against the Budget Object (BOBJ) table when processed.
Reversion/Beginning Cash Balance	Conditional. Default is Neither [blank] . Required if Appropriation Amount represents a reversion of funds or an adjustment to beginning cash balance; otherwise, select Neither [blank] . Valid values are: Reversion [R] Reverts the amount. Beginning Cash Balance [B] Indicates the amount is used to update the appropriation's beginning cash balance.
Appropriation Name	Optional. Enter the description of the appropriation as you want it to appear on reports. If you enter a new name for a previously defined code, the system adopts the new name.
Short Name	Optional. Enter the name that you want to appear on the reports when not enough space is available for the full name. If you enter a name for a previously defined code, the system adopts the new name.
Estimated Receipt Amount	Optional. Enter an estimated receipt amount.
Def/Inc/Dec	Default is Default [blank] . Required if Estimated Receipt Amount is modified. Valid values are Increase [I] or Decrease [D] .
Allt Control	Default is No Change. Indicate how allotment program budgets will be controlled by selecting Object Type, Object Class, or Neither
Budget Authority	Default is Appropriation Only [N] . Required if you want to include estimated or actual receipts in the calculation of budget authority. Valid values are: Appropriation Only [N] The spending limit is the current modified appropriation amount, as it exists on Appropriation Inquiry (Extended) (EAP2). Actual Receipts [A] The spending limit is the appropriation amount plus the actual receipts received against the appropriation. Estimated Receipts [E] The spending limit is the appropriation amount plus the estimated receipts received against the appropriation. Greater of Actual or Estimated Receipts [G] The spending limit is the appropriation amount plus the greater of the actual or estimated receipts. Lesser of Actual or Estimated Receipts [L] The spending limit is the appropriation amount plus the lesser of the actual or estimated receipts.
Presence Control	Default is No Change [blank]. Select Yes [ Y ] for presense control to prevail over full control when available. Indicate No [ N ] for Fund Appropriation Control to prevail.

The Cash Collection Plan (CC) document establishes collection targets by planning periods within user-defined planning units. It is also used to modify existing plans.


Date of Record	Default uses the date it accepts the document. Enter the date ( mm dd yy ) that you want to associate with this document, usually the current date.
Accounting Period	Default is inferred from Date of Record . If you want this document recorded in another accounting period, enter the open desired period ( mm yy ). You cannot enter a future period.
Budget FY	Required. Enter the last two digits of the fiscal year to which this document applies.
Plan FY	Default is inferred from Budget Fiscal Year . Enter the plan fiscal year. The plan year is never less than the budget fiscal year.
Plan Type	Optional. Select the appropriate value depending on which plan type you are creating, adding to, or changing. Valid values are Base [B] and Modification [M] . All changes made to the base plan are reflected in the modified (current) plan.
Total Increase/Decrease Amount	Required. Enter the unsigned total of the increase/decrease amount column.
Calculated Increase/ Decrease Amount	Display only. This field is calculated by the system and displays the total of all line amounts.
Fund	Required. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document.
Agency	Required. Enter the agency for which this document applies (the buyer if internal). See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values. If you are modifying a previous entry, this field must match the agency originally entered.
Internal Ref Fund, Agency	Conditional. Required if planning for internal purchases and sales. Enter the fund and agency of the seller. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values in both the planning and the budget fiscal years. If you are modifying a previous entry, these fields must match the fields originally entered.
Org/Sub	Optional. Refer to Organization Index (ORGN) and Sub-Organization (SORG) for valid values.
Appr Unit	Required if Appropriation Control Option is C (full control) or P (presence control) on Fund Index (FUND). Also required when the transaction is entered with a closed budget fiscal year. The appropriation must be open and must be applicable to the budget fiscal year entered for the transaction. See Appropriation Inquiry (Extended) (EAP2) for valid values.
Activity	Default is inferred from Organization (ORG2). If you want to override the value on Organization (ORG2), enter a valid activity from Activity Index (ACTV).
Function	Conditional. Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered in Organization (ORG2). Refer to Function (FUNC) for valid values.
Revenue/Sub	Optional. Refer to Revenue Source Index (RSRC) and Sub-Revenue Source (SREV) for valid values.
Job Number	Optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number. If your system does not include job cost or project accounting, enter a general code.
Report Category	Optional. Refer to Reporting Category (RCAT) for valid values. Ensure the reporting category is valid within the agency.
Termini	Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.
Plan Period	Required. Enter the two-digit period that this line represents. Valid values depend on the value of Plan Frequency on Fund Agency Index (FAGY). Valid values are: 01 Enter this value if Plan Frequency is Y (yearly). 01, 02, 03 or 04/1, 2, 3, or 4 Enter this value if Plan Frequency is Q (quarterly). 01...13/1...13 Enter this value if Plan Frequency is M (monthly).
Amount	Required. Enter the unsigned amount of change being made to the plan. If you are establishing a new line, this is the original amount of this line. Enter amounts in whole dollars.
Def/Inc/Dec	Defaults to Def [blank] . Required if making changes to existing lines. Valid values are Inc [I] and Dec [D] .

The Cash Receipt (CR) document records all monies collected and deposited manually. This includes collections against outstanding accounts receivables, cash basis revenue, and non-revenue-related receipts (for example, refunds posted to objects of expenditures and deposits into trust funds). You can enter this document as a stand-alone or it can reference Receivable (RE) documents.


Date of Record	Default is the date the document is accepted. Enter the date ( mm dd yy ) that you want to associate with this document, usually the current date.
Acctg Period	Default is inferred from Date of Record . If you want this document recorded in another accounting period, enter the open, desired period ( mm yy ). You cannot enter future periods.
Budget Fiscal Year	Default is inferred from Date of Record . If you want this document recorded in another fiscal year, enter the desired, open fiscal year. You cannot enter future budget fiscal years.
New/Modification [Action]	Default is New [E] . Valid values are: New [E] This is a new document. Modification [M] This document is modifying a previously accepted document. This allows you to add lines to a previous document, change the amounts on existing lines (not codes), or cancel a line (decrease a line amount to zero). To change codes in an existing line, you must cancel that line and reenter a new line. You can recorded both these lines on the same document by selecting Modification [M] .
Bank Account	Required. All lines recorded on a cash receipt must be deposited to the same bank account. See Bank Account (BANK) for valid values.
Cash Account	Default offset cash accounts are inferred from Bank Account (BANK). Enter an offset cash account if: The system does not use the default offset cash account on Bank Account (BANK). You want to override the account recorded on Bank Account (BANK). The offset cash account code represents the account debited as a result of this document. If you enter an account code, you are overriding the offset cash account for all lines on the document.
Comments	Optional. Enter a descriptive note.
Document Total	Required. Enter the unsigned net amount of all lines on the document. To compute this amount: 1. Add all the increase amounts, 2. Add all the decrease amounts, and 3. Subtract the smaller of these amounts from the larger and enter that amount.
Calculated Doc Total	Display only. This amount is system-computed and displays the total of the line amount.

Reference Invoice View


Line	Optional. Enter a unique number for each document line.
Reference Document	Conditional. Required for revenue documents and vendor refunds. Also required for balance sheet documents if Reporting Category is entered. Enter the transaction code, agency and number of the referenced Receivable (RE), or Payment Voucher (PV) number to which the cash will be applied.
Line	Optional. Specify the reference line number where you want to apply the cash. If this field is blank, cash is applied to the referenced document lines in sequential order.
Amount	Required. If this is a new line, enter the dollar amount of the item(s) described on this line. If this line is a modification to a previous line, enter the amount of the change over (under) the previous amount. Do not enter a negative/positive sign. The decimal point is optional, but you must enter two digits for cents.
Partial/Final	This field is automatically set using the short and overpayment tolerances from Revenue Option by Agency and Revenue Source (ROAR) if agencies have set up this option. Otherwise, this field is set using the short and overpayment tolerances from Revenue Options (ROPT).
Partial/Final
Description	Optional. Enter a descriptive note about this line.

Accounting View


Fund	Required. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. See the Fund Index (FUND) for valid values.
Agency	Required. Enter the agency receiving the revenue. Refer to Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.
Org	Conditional. Organization is required on revenue documents if Revenue Budget Organization Option is Y (required on budget and accounting) on Fund Agency Index (FAGY) for this line's fund/agency combination. If this line is a vendor refund, it is controlled by Expense Budget Organization Option on Fund Agency Index (FAGY). Otherwise, this field is optional and used for reporting purposes only. Refer to Organization Index (ORGN) for valid values.
Activity	Conditional. Required on revenue documents if Revenue Budget Activity Option is Y (required on budget and accounting) or A (required on accounting) on Fund Agency Index (FAGY). If this line is a vendor refund, it is controlled by Expense Budget Activity Option on Fund Agency Index (FAGY). See Activity Index (ACTV) for valid values.
Revenue Source	Conditional. Required on all documents except balance sheet documents and vendor refunds. On balance sheet documents, enter the balance sheet account or the object on vendor refunds. Refer to Revenue Source Index (RSRC) for valid values.
Appropriation Unit	Required. Enter the Program Budget Unit element for the items listed on this voucher. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.
BS Account	Conditional. Required if this line is a balance sheet document. Enter a deferred revenue account if the line is recording a cash advance. If this account is a type 23, ensure that it is a non-cash asset account. See Balance Sheet Account Index (BACC) for valid values.
Job Number	Conditional. Organizations and activities can be defined to require the entry of a job number. Refer to Organization (ORG2) or Activity (ACT2) for details. Otherwise, this field is optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number or general reporting category.
Termini	Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.
Def/Inc/Dec	Default is Default [blank] . Required if modifying a line. Valid values are Decrease [D] and Increase [I] .

All Attributes View


Vend/Prov/Cust	Conditional. Required if cash is applied to a customer account. Enter the customer from whom you are receiving payment. If a receivable is referenced, this field is inferred from the Receivable (RE) document. Refer to Customer (CUST) for valid values. Required on vendor refunds if Vendor Control Option on System Control Options (SOPT) is Yes [Y] . See Vendor Index (VEND) for valid values.
Billing Code	Conditional. Required if cash is being applied to a customer account. Enter the billing code that identifies the billing profile for the customer account application. Refer to Billing Profile (BPRO) for valid values.
Sub-Organization	Conditional. Required on vendor refunds if Sub-Organization Required on Spending on Organization (ORG2) is Required [Y] , or Required on Expenditure Transactions [3] . Required on revenue documents if Sub-Organization Required on Revenue on Organization (ORG2) is Required [Y] . Otherwise, this field is optional. Refer to Sub-Organization (SORG) for valid values. You must enter an organization before you can enter a sub-organization.
Sub-Revenue Source	Conditional. Sub-Revenue Source is required if Sub-Revenue Source Required on Revenue Source (RSR2) is Yes [Y] for the revenue source used. Otherwise, this field is optional. Refer to Revenue Source Index (RSRC) for valid values. You must enter a revenue source before you can enter a sub-revenue source.
Function	Conditional. Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered in Organization (ORG2). If this line is a vendor refund, it is controlled by Expense Budget Function Option on Fund Agency Index (FAGY). Refer to Function (FUNC) for valid values.
Cust Name	Display only. This value corresponds with Vendor/Provider/Customer . If a vendor code is entered, then the corresponding vendor name is displayed.
Object/Sub	Conditional. Object is required on vendor refunds. Otherwise, this field is blank. Refer to Object Index (OBJT) for valid values. Sub-Object is required on vendor refunds if Sub-Object Required is selected [ Y ] on Expense Budget Inquiry (Extended) (EEX2). Otherwise, this field is optional on vendor refunds. This field should be blank when object is not entered. Refer to Sub-Object (SOBJ) for valid values.
Rept Category	Conditional. Required on vendor refunds if Reporting Category on Agency (AGC2) is Required on Expenditure Transactions [3] . Required on revenue documents if Reporting Category Required on Revenue Transaction is Yes [Y] on Agency (AGC2). Required on balance sheet documents if Reporting Category Option on Balance Sheet Account Index (BACC) is Y (required on documents) for the balance sheet account entered. Otherwise, this field is optional. Refer to Reporting Category (RPTG) for valid values.

The Cash Receipt Electronic Deposit (C1) document records all monies collected and deposited directly to the bank electronically. This includes collections against outstanding accounts receivables, cash basis revenue, and non-revenue-related receipts (for example, refunds posted to objects of expenditures and deposits into trust funds). You can enter this document as a stand-alone or it can reference Receivable (RE) documents.


Date of Record	Default is the date the document is accepted. Enter the date ( mm dd yy ) that you want to associate with this document, usually the current date.
Acctg Period	Default is inferred from Date of Record . If you want this document recorded in another accounting period, enter the open, desired period ( mm yy ). You cannot enter future periods.
Budget FY	Default is inferred from Budget Fiscal Year . If you want this document recorded in some other fiscal year, enter the desired, open fiscal year. You cannot enter future budget fiscal years.
New/Modification [Action]	Default is New [E] . Valid values are: New [E] Indicates that this is a new document. Modification [M] Indicates that this document is modifying a previously accepted document. This allows you to add lines to a previous document, change the amounts on existing lines (not codes), or cancel a line (decrease a line amount to zero). To change codes in an existing line, you must cancel that line and reenter a new line. You can recorded both these lines on the same document by selecting Modification [M] .
Bank Account	Required. All lines recorded on a cash receipt must be deposited to the same bank account. See Bank Account (BANK) for valid values.
Cash Account	Default offset cash accounts are inferred from Bank Account (BANK). Enter an offset cash account if: The system does not use the default offset cash account in Bank Account (BANK). You want to override the account recorded in Bank Account (BANK). The offset cash account code represents the account debited as a result of this document. If you enter an account code, you are overriding the offset cash account for all lines on the document.
Comments	Optional. Enter a descriptive note.
Document Total	Required. Enter the unsigned net amount of all lines on the document. To compute this amount: 1. Add all the increase amounts, 2. Add all the decrease amounts, 3. Subtract the smaller of these amounts from the larger, and enter that amount.
Calculated Doc Total	Display only. This amount is system-computed and displays the total of the line amount.
Reference Doc	Conditional. It is required for revenue documents and vendor refunds. Also required for balance sheet documents if Reporting Category is entered. Enter the transaction code, agency and number of the referenced Receivable (RE) document to which the cash will be applied.
Ref Line Number	Optional. Enter a unique number for each document line.
Vend/Prov/Cust	Conditional. Required on vendor refunds if Vendor Control Option on System Control Options (SOPT) is Yes [Y] . Refer to Vendor (VEN2) for valid vendor codes. If the Advanced Receivables Option on System Control Options (SOP2) is Yes [Y] . Refer to the Customer Information (CUST) or Provider (PROV) table for valid values.
Fund	Required. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. Enter the fund receiving the revenue. Refer to Fund Index (FUND) for valid values.
Agency	Required. Enter the agency receiving the revenue. Refer to Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.
Org/Sub	Conditional. Organization is required on revenue documents if Revenue Budget Organization Option is Y (required on budget and accounting) on Fund Agency Index (FAGY) for this line's fund/agency combination. If this line is a vendor refund, it is controlled by the Expense Budget Organization Option on Fund Agency Index (FAGY). Refer to Organization Index (ORGN) for valid values. Sub-Organization is controlled by the Sub- Organization Required on Spending option or the Sub- Organization Required on Revenue option on Organization (ORG2). Otherwise, this field is optional and used for reporting purposes only. Refer to Sub-Organization (SORG) for valid values. You must enter an organization before you can enter a sub- organization.
Activity	Conditional. Required on revenue documents if Revenue Budget Activity Option is Y (required on budget and accounting) or A (required on accounting) on Fund Agency Index (FAGY). If this line is a vendor refund, it is controlled by Expense Budget Activity Option on Fund Agency Index (FAGY). Enter a valid activity from Activity Index (ACTV).
Rev Srce/Sub	Conditional. Revenue Source is required on all documents except balance sheet documents or vendor refunds. Refer to Revenue Source Index (RSRC) for valid values. Sub-Revenue is required if Sub-Revenue Source Required on Revenue Source (RSR2) is Yes [Y] for the revenue source used. Otherwise, this field is optional. Refer to Revenue Source Index (RSRC) for valid values. You must enter a revenue source before you can enter a sub-revenue source.
Appr Unit	Required. Enter the Program Budget Unit element for the items listed on this voucher. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.
Function	Conditional. Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered on Organization (ORG2). Required on revenue documents if Revenue Budget Function Option is Y (required on budget and accounting) or A (required on accounting) on Fund Agency Index (FAGY). If this line is a vendor refund, it is controlled by Expense Budget Function Option on Fund Agency Index (FAGY). Refer to Function (FUNC) for valid values.
Termini	Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.
Object/Sub	Conditional. Object is required on vendor refunds. Otherwise, leave this field blank. Refer to Object Index (OBJT) for valid values. Sub-Object is required on vendor refunds if the Sub-Object Required is selected [ Y ] on Expense Budget Inquiry (Extended) (EEX2). Otherwise, this field is optional on vendor refunds. This field should be blank when object is not entered. Refer to Sub-Object (SOBJ) for valid values.
Job Number	Conditional. Organizations and activities can be defined to require the entry of a job number. Refer to Organization (ORG2) or Activity (ACT2) for details. Otherwise, this field is optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number or general reporting category.
Rept Category	Conditional. Required on vendor refunds if Reporting Category on Agency (AGC2) is: Required [Y] or Required on Expenditure Transactions [3] . Required on revenue documents if Reporting Category Required on Revenue Transaction is Yes [Y] on Agency (AGC2). Required on balance sheet documents if Reporting Category on Balance Sheet Account (BAC2) is Required on Documents [Y] for the balance sheet account entered. Otherwise, this field is optional. Refer to Reporting Category (RPTG) for valid values.
BS Account	Conditional. Required if this line is a balance sheet document. Enter a deferred revenue account if the line is recording a cash advance. If this account is a type 23, ensure that it is a non-cash asset account. See Balance Sheet Account Index (BACC) for valid values.
Amount	Required. If this is a new line, enter the dollar amount of the item(s) described on this line. If this line is a modification to a previous line, enter the amount of the change over (under) the previous amount. The decimal point is optional, but you must enter two digits for cents.
Def/Inc/Dec	Default is Default [blank] . Required if modifying Amount . Valid values are Decrease [D] and Increase [I] .
Partial/Final	This field is automatically set using the short and overpayment tolerances from Revenue Option by Agency and Revenue Source (ROAR) if agencies have set up ROAR. Otherwise, this field is set using the short and overpayment tolerances from Revenue Options (ROPT).
Description	Optional. Enter a descriptive note.

The Centralized Purchase Order (PC) encumbers the funds necessary to pay for the order. This document is typically submitted by the central purchasing department to order goods from outside vendors requested by agencies using requisition documents.

Select Additional Description to display Purchasing Text (PTEX) when the Text indicator is Standard [S] , Reference [R] , or Custom [Y] .


Date of Record	Defaults to date that the system accepts the document. Enter the date ( mm dd yy ) that you want to associate with the transactions, usually the current date. Future dates are not valid.
Acctg Period	Default is inferred from Date of Record . If you want this transaction recorded in another accounting period, enter the desired open period ( mm yy ). The only valid future period is the first period of the future year.
Budget FY	Default is the current fiscal year. If you want this transaction recorded in another budget year, enter the desired open year.
New/Modification/Cancellation [Action]	Defaults to New [E] . Valid values are: New [E] This is a new document (new entry). Modification [M] This document is modifying a previously entered document. Modification [M] allows you to add lines, change the amounts of existing lines (but not the codes), or cancel a line (decrease a line amount to zero). On a modification transaction, all codes must match the original document. Cancellation [X] This document is canceling an existing document. You cannot have referenced the document you want canceled in any way; for example, a Receiver (RC) or Vendor Invoice (VI). To change codes for an existing line, you must cancel the existing line and enter a new line. You can record both these lines on the same document by selecting Modification [M] .
Building/Room	Optional . Enter the building and room number to which the order is delivered.
Vendor	Required. Enter the vendor with whom this purchase order is placed. You cannot enter a miscellaneous vendor on this document. See Vendor Index (VEND) for valid values.
Delivery Date	Default is the current date. Enter the date ( mm dd yy) when you must receive the order.
Ship to/Bill to	Ship to is required. Enter the code that represents the receiving location. See Shipping Address (SHIP) for valid values. Bill to is required. Enter the code that represents the billing location. See Billing Address (BILL) for valid values.
Name	Display only. The name of the vendor is inferred from Vendor (VEN2).
FOB	Required. Select Destination [D] or Shipping [S] to designate the freight on board point for a new transaction. Select Destination [D] , Shipping [S] , or No Change [blank] on a modification transaction.
Contact	Defaults to the vendor contact listed on Vendor (VEN2). Enter the name of an individual representing the vendor.
Item Total	Display only. The field displays the net total cost of all the commodity lines entered on this document.

Other Attrib View


Other Attributes
Address	Display only. The vendor address is inferred from Vendor (VEN2).
Comment	Optional. Enter any notation you want associated with this order.
Blanket Num	Optional. Enter the number of the blanket agreement with the vendor which governs the terms of this order. This number is used for reporting purposes only.
Bid ID	Optional. Enter the number and suffix corresponding to the bid for the order. This field is used in conjunction with Vendor to look up the record on Bid Tracking Header (BIDH) so that the system can bring the delivery date and freight on board point to this order.
BS Acct	Optional. Enter if Consumption Method is selected [ Y ] on Warehouse Management (WHS2) or if this document concerns a fixed asset commodity. See Balance Sheet Account Index (BACC) for valid values.
Responsible Agency/Org	Responsible Agency defaults to the agency entering the transaction. Enter the agency that is requesting this order. See Agency Index (AGCY) for valid values. Responsible Organization is required. Enter organization within the responsible agency. See Organization Index (ORGN) for valid values.
Warehouse	Optional. Enter the warehouse where goods on this order are shipped. See Warehouse Management Index (WHSE) for valid values. This field is used by the Inventory Control Subsystem to validate the commodity/item combination (stock item) within the warehouse.
Buyer	Optional. Enter the buyer submitting this order. See Buyer (BUYT) for valid values.
Organization Name	Display only. The name of the responsible organization is inferred from Organization (ORG2).
Resp Person	Enter the person to whom you want questions addressed about the order.
Options
Vendor Terms	Optional. Enter the discount type associated with vendor terms for payment. A valid value will have the PO Discount Flag set to N on Discount Type (DISC).
Order Type	Optional. Enter S (shipping) if you want shipping or special instructions, as entered in Special Instruction (SPIS), printed on the purchase order that is sent to the vendor. You must enter the special instruction code in Comment . Enter R to cancel the purchase order and reopen a referenced requisition. This option is only valid if every line on the Centralized Purchase Order (PC) contains a referenced requisition document. Other than S and R, which are reserved as described above, this is a user-defined field. You can use any alphanumeric value to define various types of purchase orders; for example, contract, sub-contract, work order, service order.
Discount Code	Optional. To use this field, Commodity/Accounting Linking must be Yes [Y] . Enter a valid discount code to apply a percent of discount to this purchase order. This percent applies to all commodity lines that do not contain a discount code or discount amount. A valid value will have the PO Discount Flag set to Y on Discount Type (DISC).
Tax Code	Default is inferred from Vendor Index (VEND) or EPS System Control Options (ESOP). To use this field, Commodity/Accounting Linking must be Yes [Y] . Enter the code representing the tax rate used to calculate tax on any lines where line tax codes are not entered or inferred. See Tax Code (TAXT) for valid values.
Commodity/Acctg Linking	Optional. This field defaults to Yes [Y] when the Extended Purchasing option on System Control Systems (SOP2) is Installed with Linking [L] . If you have installed EPS with linking, select No [N] to turn off the linking between accounting and commodity lines for this document only. Otherwise, select Default [blank] . If the Extended Purchasing option on System Control Systems (SOP2) is Installed [Y] , the only valid value for this field is Default [blank] .
Change Order Tracking	Conditional. On a new entry, this field is inferred from EPS System Control Options (ESOP) and you cannot override that value. On a modification entry, this field is only used if Change Order Tracking is selected [ Y ] on EPS System Control Options (ESOP); otherwise, select Default [blank] . Open Purchase Order Header Inquiry (OPPH) indicates the date of the last modification and the number of modifications made to the order. Select Yes [Y] to track this change to this purchase order, or No [N] if you do not want to track this modification.
Goods Already Received	Defaults to Default [blank] . Select Yes [Y] if you have received the goods and want the system to generate a Receiver (RC). The system generates the Receiver (RC) based on the Automatic Document Numbering (ADNT) entry, and schedules it for offline processing. If your site requires approvals for Receiver (RC) documents, you must ensure that the approvals are applied.
Confirmation Order	Defaults to Default [blank] . If this is a confirming order, select Yes [Y] ; otherwise, select No [N] or Default [blank] .

Freight View


Freight Charge Basis	To use this field, Commodity/Accounting Linking must be Yes [Y] . Select a value to indicate whether or not freight charges influence the total cost of this order and what method the system should use to calculate those charges. Valid values are: Default [blank] If this purchase order references another document with a freight indicator value, this field defaults to By Commodity [C] . Otherwise, freight is not included on this transaction. By Quantity [Q] Prorate the freight total for the current transaction across all commodity lines by quantity. By Line [D] Prorate the freight total for the current transaction across all commodity lines by pre-tax amount. By Commodity [C] Allow users the option of entering freight on individual commodity lines.
	No Freight Allowed [N] Do not include freight on this transaction or any future document that references this transaction. Freight is not inferred if another document is referenced. No Change [blank] If this is a modification transaction, there are no freight charge changes.
Freight (Amount)	Conditional. To use this field, Commodity/Accounting Linking must be Yes [Y] . If Freight Charge Basis is By Quantity [Q] or By Line [D] , enter the total freight charge for this document; otherwise, leave this field blank. When the Freight Charge Basis is By Commodity [C] and this field is blank, the system calculates the freight amount. If you enter a value, regardless of the freight indicator, it must equal the sum of all commodity line freight amounts.
Freight (Def/Inc/Dec)	Defaults to Default [blank] . Required when modifying Freight Amount ; otherwise, select Default [blank] . Select Decrease [D] if the freight amount is decreasing or Increase [I] if it is increasing.
Total (Amount)	Conditional. Required if Freight Charge Basis is By Line [D] ; leave blank if the freight charge basis is anything else. Enter the total cost of all commodity lines on this document before tax and freight, but after discounts are factored in.
Total (Def/Inc/Dec)	Defaults to Default [blank] . Required when modifying Total Amount ; otherwise, select Default [blank] . Select Increase [I] if you are increasing the amount or Decrease [D] if you are decreasing the amount.
Total (Calculated Amount)	Display only. The pre-tax, pre-freight, and post-discount total amount for the document is displayed. This field is used to verify that Total Amount is correct and is only calculated if Freight Charge Basis is By Line [D] .
Quantity (Amount)	Conditional. If Freight Charge Basis is By Quantity [Q] , enter the total quantity for this purchase order; otherwise, leave this field blank.
Quantity (Def/Inc/Dec)	Defaults to Default [blank] . Required when modifying Quantity Amount ; otherwise, select Default [blank] . Select Decrease [D] if the quantity amount is decreasing or Increase [I] if it is increasing.
Quantity (Calculated Amount)	Display only. The system calculated total quantity for the purchase order is displayed. This field is used to verify that Quantity Amount is correct and is only calculated if Freight Charge Basis is By Quantity [Q] .

Acctg Details View


Referenced Requisition
Ref Trans Number	Conditional. Required if this purchase order concerns items previously recorded on a requisition; leave blank otherwise. Enter the requisition number of the referenced document.
Line	Conditional. Required if a requisition is referenced. Enter a two-digit number for the line that you are referencing.
Line	Required. Enter a different number for each line on the document. Numbers from 01 to 99 are valid as line numbers. This number is used later on either a payment voucher or manual warrant document to reference this purchase order line.
Fund	Required. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. See Fund Index (FUND) for valid values.
Agency	Required. Enter the agency purchasing the item named on this line. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.
Org/Sub	Conditional. Organization is required if Expense Budget Organization Option on Fund Agency Index (FAGY) is Y (required on budget and accounting) or A (required on accounting); otherwise, it is used for reporting purposes only. Enter the organization purchasing the item named on this line. See Organization Index (ORGN) for valid values. Sub-Organization is required if Sub-Organization Required On Spending on Organization (ORG2) is: Required [Y], Required on Encumbrance Transactions [2], or Required on Expenditure Transactions [3]. Otherwise, this field is optional. Enter the sub-organization purchasing the item named on this line. See Sub-Organization (SORG) for valid values. You must enter an organization before you can enter a sub-organization.
Appr Unit	Required if the Appropriation Control Option is C (full control) or P (presence control) on Fund Index (FUND). Enter the program budget which will be charged for the items in this accounting line. Refer to Program Reference Table (PRFT) for valid values.
Activity	Conditional. Default is inferred from Organization (ORG2). Required if the Expense Budget Activity Option is Y (required on budget and accounting) or A (required on accounting) on Fund Agency Index (FAGY). Enter the activity related to this purchase order. See Activity Index (ACTV) for valid values.
Function	Conditional. Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered on Organization (ORG2). Required if the Expense Budget Function Option is Y (required on budget and accounting) or A (required on accounting) on Fund Agency Index (FAGY). Enter the function code related to this purchase order. See Function (FUNC) for valid values.
Obj/Sub	Object is conditional. If Consumption Method is selected [ Y ] on Warehouse Management (WHS2), this field is optional; otherwise, it is required. Enter the object from Object Index (OBJT) that best describes the item named on this line. You cannot enter a personal services object. Sub-Object is required if Sub-Object Required is selected [ Y ] on Expense Budget Inquiry (EXP2 or EEX2); otherwise, this field is optional. Enter the sub-object from Sub-Object (SOBJ) that best describes the item named on this line.
Job Number	Conditional. Organizations and activities can be defined to require the entry of a job number. Refer to Organization (ORG2) or Activity (ACT2) for details. Otherwise, this field is optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number or general reporting category.
Rept Cat	Conditional. Required if Reporting Category on Agency (AGC2) is: Required on Encumbrance Transactions [2], or Required on Expenditure Transactions [3]. Otherwise, it is optional. See Reporting Category (RPTG) for valid values within the agency.
Amount	Conditional. If linking is turned on, the system automatically calculates this field based on the amounts entered on the commodity lines. If linking is not used, the sum of the accounting lines must equal to sum of the commodity lines. Enter the cost charged to this accounting distribution.
Def/Inc/Dec	Defaults to Default [blank] . Required when modifying Amount ; otherwise, select Default [blank] . Select Increase [I] if you are increasing the amount or Decrease [D] if you are decreasing the amount.
Partial/Final Indicator	Defaults to Default [blank] . If referencing a requisition, select Partial [P] if this order partially fills the item ordered on the requisition line. Select Final [F] for a final order or if you want to close the referenced requisition line.
Termini	Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.

Comm Details View


Line	Required. Enter a three-digit commodity line number. Valid values are 000 - 999 .
Ref Trans	Conditional. Required if this document concerns commodities previously recorded on a requisition; otherwise, leave blank. Enter the transaction code and document number of the requisition being referenced.
Ref Line	Conditional. Required if a requisition is referenced in Reference Transaction ; otherwise, leave blank. Enter the commodity line number you want to reference on the requisition.
Commodity Code	Required. Enter the commodity code that identifies the goods or services ordered. See Commodity Index (COMM) for valid values.
Item Code	Optional. Enter a user-defined code to identify the item ordered. Used by the Inventory Control Subsystem to identify a commodity/item combination (stock item) in the warehouse. See Inventory (INV3) for valid item/commodity combinations.
Unit of Measure	Required. Enter the unit of measure for the ordered goods; for example, box, each, dozen. See Unit of Measure (UNIT) for valid values.
Partial/Final	Defaults to Default [blank] . If referencing a requisition, select Partial [P] if this order partially fills the item ordered on the requisition line. Select Final [F] for a final order or if you want to close the referenced requisition line.
Accounting Line	Defaults to 01 if linking is turned on; if linking is not used on this document, leave blank. Enter a valid accounting line number to associate this commodity line with an accounting line.
Discount Code	Optional. To use this field, linking must be turned on. Enter a discount code to apply a percent of discount to just this commodity line. A valid value will have PO Discount Flag set to Y on Discount Type (DISC). This value overrides Discount Code (on the Other Attributes View ).
Bid Line Number	Optional. Enter the line number of the bid for this order line.
Tax Code	To use this field, linking must be turned on. Enter the code representing the tax rate used for only this line. See Tax Code (TAXT) for valid values. The tax type must match the tax type of the code used in Tax Code (on the Other Attributes View ) and all other line tax codes.
Text	Defaults to None [blank] . If you want to associate additional text with this transaction, select the appropriate text type, place your cursor in any field on the line, then select Additional Description . The text window associated with the document type displays. Enter the additional description text, then select Modify:Add . Valid values for this field are: Standard [S] The text entered on Standard Specification (STDS) for this commodity is used. Reference [R] The Text indicator on the requisition referenced on this commodity line determines the text associated with this purchase order. Custom [Y] The text entered on Purchasing Text (PTEX) is used. Select Additional Description to leaf to the Purchasing Text (PTEX) entry for this transaction. No Change [blank]
Revalue Previously Recv Items	Defaults to None [blank] . Select Yes [Y] if you want to revalue previously received goods at the revised unit cost.
Manuf Number	Optional. Enter the number of the manufacturer for this commodity code.
Description	Optional. Defaults to description on Commodity (COMT). Enter a description of this line.
Quantity	Required. Enter the quantity of units being purchased.
Def/Inc/Dec	Defaults to Default [blank] . Required when modifying the Quantity ; otherwise, select Default [blank] . Select Increase [I] if you are increasing the amount or Decrease [D] if you are decreasing the amount.
Unit Cost	Required. Enter the cost per unit of the goods ordered, up to six decimal points. A whole number defaults to six decimal places.
Def/Inc/Dec	Defaults to Default [blank] . Required when modifying the Unit Cost ; otherwise, select Default [blank] . Select Increase [I] if you are increasing the amount or Decrease [D] if you are decreasing the amount.
Line Total	Display only. The cost for the commodity line before any discounts, taxes, or freight charges are factored in is displayed. This amount is calculated by the system by multiplying the quantity for this line by the unit cost.
Discount	To use this field, linking must be turned on. If you have entered Discount Code (on the Other Attributes View or the Commodity Details View ), this field is calculated by the system. If you enter this field and Discount Code is entered, this amount must equal the amount calculated by the system.
Def/Inc/Dec	Default is Default [blank] . Required if modifying Discount ; otherwise, select Default [blank] . Select Increase [I] if the amount is increasing or Decrease [D] if the amount is decreasing.
Tax	Display only. If linking is turned on, the system calculates the tax amount for this line from quantity, discounted unit cost, and the tax rate associated with the tax code applied to this line.
Freight	Conditional. To use this field, linking must be turned on. If Freight Charge Basis is By Quantity [Q] or By Line [D] , enter the total freight charge for this document; otherwise, leave this field blank. When the Freight Charge Basis is By Commodity [C] and this field is blank, the system calculates the freight amount. If you enter a value, regardless of the freight indicator, it must equal the sum of all commodity line freight amounts.
Def/Inc/Dec	Defaults to Default [blank] . Required when modifying Freight ; otherwise, select Default [blank] . Select Increase [I] if the amount is increasing or Decrease [D] if the amount is decreasing.
Total Cost	Optional. The total cost is calculated by multiplying discounted unit cost by quantity plus the tax amount and freight charges.
Name	Optional. Enter the name of the manufacturer for this commodity.

Ref Commodities View

Note: The fields on this view were described in previous views of this window.

The Centralized Purchase Order from Procurement Desktop (PCP) encumbers the funds necessary to pay for the order. This document is typically submitted by the central purchasing department using Procurement Desktop to order goods from outside vendors requested by agencies using requisition documents.

Select Additional Description to display Purchasing Text (PTEX) when the Text indicator is Standard [S] , Reference [R] , or Custom [Y] .


Date of Record	Defaults to date that the system accepts the document. Enter the date ( mm dd yy ) that you want to associate with the transactions, usually the current date. Future dates are not valid.
Acctg Period	Default is inferred from Date of Record . If you want this transaction recorded in another accounting period, enter the desired open period ( mm yy ). The only valid future period is the first period of the future year.
Budget FY	Default is the current fiscal year. If you want this transaction recorded in another budget year, enter the desired open year.
New/Modification/Cancellation [Action]	Defaults to New [E] . Valid values are: New [E] This is a new document (new entry). Modification [M] This document is modifying a previously entered document. Modification [M] allows you to add lines, change the amounts of existing lines (but not the codes), or cancel a line (decrease a line amount to zero). On a modification transaction, all codes must match the original document. Cancellation [X] This document is canceling an existing document. You cannot have referenced the document you want canceled in any way; for example, a Receiver (RC) or Vendor Invoice (VI). To change codes for an existing line, you must cancel the existing line and enter a new line. You can record both these lines on the same document by selecting Modification [M] .
Building/Room	Optional . Enter the building and room number to which the order is delivered.
Vendor	Required. Enter the vendor with whom this purchase order is placed. You cannot enter a miscellaneous vendor on this document. See Vendor Index (VEND) for valid values.
Delivery Date	Default is the current date. Enter the date ( mm dd yy) when you must receive the order.
Ship to/Bill to	Ship to is required. Enter the code that represents the receiving location. See Shipping Address (SHIP) for valid values. Bill to is required. Enter the code that represents the billing location. See Billing Address (BILL) for valid values.
Name	Display only. The name of the vendor is inferred from Vendor (VEN2).
FOB	Required. Select Destination [D] or Shipping [S] to designate the freight on board point for a new transaction. Select Destination [D] , Shipping [S] , or No Change [blank] on a modification transaction.
Contact	Defaults to the vendor contact listed on Vendor (VEN2). Enter the name of an individual representing the vendor.
Item Total	Display only. The field displays the net total cost of all the commodity lines entered on this document.

Other Attrib View


Other Attributes
Address	Display only The vendor address is inferred from Vendor (VEN2).
Comment	Optional. Enter any notation you want associated with this order.
Blanket Num	Optional. Enter the number of the blanket agreement with the vendor which governs the terms of this order. This number is used for reporting purposes only.
Bid ID	Optional. Enter the number and suffix corresponding to the bid for the order. This field is used in conjunction with Vendor to look up the record on Bid Tracking Header (BIDH) so that the system can bring the delivery date and freight on board point to this order.
BS Acct	Optional. Enter if Consumption Method is selected [ Y ] on Warehouse Management (WHS2) or if this document concerns a fixed asset commodity. See Balance Sheet Account Index (BACC) for valid values.
Responsible Agency/Org	Responsible Agency defaults to the agency entering the transaction. Enter the agency that is requesting this order. See Agency Index (AGCY) for valid values. Responsible Organization is required. Enter organization within the responsible agency. See Organization Index (ORGN) for valid values.
Warehouse	Optional. Enter the warehouse where goods on this order are shipped. See Warehouse Management Index (WHSE) for valid values. This field is used by the Inventory Control Subsystem to validate the commodity/item combination (stock item) within the warehouse.
Buyer	Optional. Enter the buyer submitting this order. See Buyer (BUYT) for valid values.
Organization Name	Display only. The name of the responsible organization is inferred from Organization (ORG2).
Resp Person	Required. Enter the person to whom you want questions addressed about the order.
Options
Vendor Terms	Optional. Enter the discount type associated with vendor terms for payment. A valid value will have the PO Discount Flag set to N on Discount Type (DISC).
Order Type	Optional. Enter S (shipping) if you want shipping or special instructions, as entered in Special Instruction (SPIS), printed on the purchase order that is sent to the vendor. You must enter the special instruction code in Comment . Enter R to cancel the purchase order and reopen a referenced requisition. This option is only valid if every line on the Centralized Purchase Order (PC) contains a referenced requisition document. Other than S and R, which are reserved as described above, this is a user-defined field. You can use any alphanumeric value to define various types of purchase orders; for example, contract, sub-contract, work order, service order.
Discount Code	Optional. To use this field, Commodity/Accounting Linking must be Yes [Y] . Enter a valid discount code to apply a percent of discount to this purchase order. This percent applies to all commodity lines that do not contain a discount code or discount amount. A valid value will have the PO Discount Flag set to Y on Discount Type (DISC).
Tax Code	Default is inferred from Vendor Index (VEND) or EPS System Control Options (ESOP). To use this field, Commodity/Accounting Linking must be Yes [Y] . Enter the code representing the tax rate used to calculate tax on any lines where line tax codes are not entered or inferred. See Tax Code (TAXT) for valid values.
Commodity/Acctg Linking	Optional. This field defaults to Yes [Y] when the Extended Purchasing option on System Control Systems (SOP2) is Installed with Linking [L] . If you have installed EPS with linking, select No [N] to turn off the linking between accounting and commodity lines for this document only. Otherwise, select Default [blank] . If the Extended Purchasing option on System Control Systems (SOP2) is Installed [Y] , the only valid value for this field is Default [blank] .
Change Order Tracking	Conditional. On a new entry, this field is inferred from EPS System Control Options (ESOP) and you cannot override that value. On a modification entry, this field is only used if Change Order Tracking is selected [ Y ] on EPS System Control Options (ESOP); otherwise, select Default [blank] . Open Purchase Order Header Inquiry (OPPH) indicates the date of the last modification and the number of modifications made to the order. Select Yes [Y] to track this change to this purchase order, or No [N] if you do not want to track this modification.
Goods Already Received	Defaults to Default [blank] . Select Yes [Y] if you have received the goods and want the system to generate a Receiver (RC). The system generates the Receiver (RC) based on the Automatic Document Numbering (ADNT) entry, and schedules it for offline processing. If your site requires approvals for Receiver (RC) documents, you must ensure that the approvals are applied.
Confirmation Order	Defaults to Default [blank] . If this is a confirming order, select Yes [Y] ; otherwise, select No [N] or Default [blank] .

Freight View


Freight Charge Basis	To use this field, Commodity/Accounting Linking must be Yes [Y] . Select a value to indicate whether or not freight charges influence the total cost of this order and what method the system should use to calculate those charges. Valid values are: Default [blank] If this purchase order references another document with a freight indicator value, this field defaults to By Commodity [C] . Otherwise, freight is not included on this transaction. By Quantity [Q] Prorate the freight total for the current transaction across all commodity lines by quantity. By Line [D] Prorate the freight total for the current transaction across all commodity lines by pre-tax amount. By Commodity [C] Allow users the option of entering freight on individual commodity lines.
	No Freight Allowed [N] Do not include freight on this transaction or any future document that references this transaction. Freight is not inferred if another document is referenced. No Change [blank] If this is a modification transaction, there are no freight charge changes.
Freight (Amount)	Conditional. To use this field, Commodity/Accounting Linking must be Yes [Y] . If Freight Charge Basis is By Quantity [Q] or By Line [D] , enter the total freight charge for this document; otherwise, leave this field blank. When the Freight Charge Basis is By Commodity [C] and this field is blank, the system calculates the freight amount. If you enter a value, regardless of the freight indicator, it must equal the sum of all commodity line freight amounts.
Freight (Def/Inc/Dec)	Defaults to Default [blank] . Required when modifying Freight Amount ; otherwise, select Default [blank] . Select Decrease [D] if the freight amount is decreasing or Increase [I] if it is increasing.
Total (Amount)	Conditional. Required if Freight Charge Basis is By Line [D] ; leave blank if the freight charge basis is anything else. Enter the total cost of all commodity lines on this document before tax and freight, but after discounts are factored in.
Total (Def/Inc/Dec)	Defaults to Default [blank] . Required when modifying Total Amount ; otherwise, select Default [blank] . Select Increase [I] if you are increasing the amount or Decrease [D] if you are decreasing the amount.
Total (Calculated Amount)	Display only. The pre-tax, pre-freight, and post-discount total amount for the document is displayed. This field is used to verify that Total Amount is correct and is only calculated if Freight Charge Basis is By Line [D] .
Quantity (Amount)	Conditional. If Freight Charge Basis is By Quantity [Q] , enter the total quantity for this purchase order; otherwise, leave this field blank.
Quantity (Def/Inc/Dec)	Defaults to Default [blank] . Required when modifying Quantity Amount ; otherwise, select Default [blank] . Select Decrease [D] if the quantity amount is decreasing or Increase [I] if it is increasing.
Quantity (Calculated Amount)	Display only. The system calculated total quantity for the purchase order is displayed. This field is used to verify that Quantity Amount is correct and is only calculated if Freight Charge Basis is By Quantity [Q] .

Acctg Details View


Referenced Requisition
Ref Trans Number	Conditional. Required if this purchase order concerns items previously recorded on a requisition; leave blank otherwise. Enter the requisition number of the referenced document.
Line	Conditional. Required if a requisition is referenced. Enter a two-digit number for the line that you are referencing.
Line	Required. Enter a different number for each line on the document. Numbers from 01 to 99 are valid as line numbers. This number is used later on either a payment voucher or manual warrant document to reference this purchase order line.
Fund	Required. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. See Fund Index (FUND) for valid values.
Agency	Required. Enter the agency purchasing the item named on this line. See Agency Index (AGCY) and Fund Agency Index (FAGY) for valid values.
Org/Sub	Conditional. Organization is required if Expense Budget Organization Option on Fund Agency Index (FAGY) is Y (required on budget and accounting) or A (required on accounting); otherwise, it is used for reporting purposes only. Enter the organization purchasing the item named on this line. See Organization Index (ORGN) for valid values. Sub-Organization is required if Sub-Organization Required On Spending on Organization (ORG2) is: Required [Y], Required on Encumbrance Transactions [2], or Required on Expenditure Transactions [3]. Otherwise, this field is optional. Enter the sub-organization purchasing the item named on this line. See Sub-Organization (SORG) for valid values. You must enter an organization before you can enter a sub-organization.
Appr Unit	Required if the Appropriation Control Option is C (full control) or P (presence control) on Fund Index (FUND). Enter the program budget which will be charged for the items in this accounting line. Refer to Program Reference Table (PRFT) for valid values.
Activity	Conditional. Default is inferred from Organization (ORG2). Required if the Expense Budget Activity Option is Y (required on budget and accounting) or A (required on accounting) on Fund Agency Index (FAGY). Enter the activity related to this purchase order. See Activity Index (ACTV) for valid values.
Function	Conditional. Default is inferred from Organization (ORG2); or from Activity (ACT2), if a function code is not entered on Organization (ORG2). Required if the Expense Budget Function Option is Y (required on budget and accounting) or A (required on accounting) on Fund Agency Index (FAGY). Enter the function code related to this purchase order. See Function (FUNC) for valid values.
Obj/Sub	Object is conditional. If Consumption Method is selected [ Y ] on Warehouse Management (WHS2), this field is optional; otherwise, it is required. Enter the object from Object Index (OBJT) that best describes the item named on this line. You cannot enter a personal services object. Sub-Object is required if Sub-Object Required is selected [ Y ] on Expense Budget Inquiry (EXP2 or EEX2); otherwise, this field is optional. Enter the sub-object from Sub-Object (SOBJ) that best describes the item named on this line.
Job Number	Conditional. Organizations and activities can be defined to require the entry of a job number. Refer to Organization (ORG2) or Activity (ACT2) for details. Otherwise, this field is optional. If Job Cost is Yes [Y] on System Control Options (SOP2), enter a job number. See Job Index (JOBT) for valid values. If Job Cost is No [N] on System Control Options (SOP2), enter a project number or general reporting category.
Rept Cat	Conditional. Required if Reporting Category on Agency (AGC2) is: Required on Encumbrance Transactions [2], or Required on Expenditure Transactions [3]. Otherwise, it is optional. See Reporting Category (RPTG) for valid values within the agency.
Amount	Conditional. If linking is turned on, the system automatically calculates this field based on the amounts entered on the commodity lines. If linking is not used, the sum of the accounting lines must equal to sum of the commodity lines. Enter the cost charged to this accounting distribution.
Def/Inc/Dec	Defaults to Default [blank] . Required when modifying Amount ; otherwise, select Default [blank] . Select Increase [I] if you are increasing the amount or Decrease [D] if you are decreasing the amount.
Partial/Final Indicator	Defaults to Default [blank] . If referencing a requisition, select Partial [P] if this order partially fills the item ordered on the requisition line. Select Final [F] for a final order or if you want to close the referenced requisition line.
Termini	Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.

Comm Details View


Line	Required. Enter a two-digit commodity line number. Valid values are 000 - 999 .
Ref Trans	Conditional. Required if this document concerns commodities previously recorded on a requisition; otherwise, leave blank. Enter the transaction code and document number of the requisition being referenced.
Ref Line	Conditional. Required if a requisition is referenced in Reference Transaction ; otherwise, leave blank. Enter the commodity line number you want to reference on the requisition.
Commodity Code	Required. Enter the commodity code that identifies the goods or services ordered. See Commodity Index (COMM) for valid values.
Item Code	Optional. Enter a user-defined code to identify the item ordered. Used by the Inventory Control Subsystem to identify a commodity/item combination (stock item) in the warehouse. See Inventory (INV3) for valid item/commodity combinations.
Unit of Measure	Required. Enter the unit of measure for the ordered goods; for example, box, each, dozen. See Unit of Measure (UNIT) for valid values.
Partial/Final	Defaults to Default [blank] . If referencing a requisition, select Partial [P] if this order partially fills the item ordered on the requisition line. Select Final [F] for a final order or if you want to close the referenced requisition line.
Accounting Line	Defaults to 01 if linking is turned on; if linking is not used on this document, leave blank. Enter a valid accounting line number to associate this commodity line with an accounting line.
Discount Code	Optional. To use this field, linking must be turned on. Enter a discount code to apply a percent of discount to just this commodity line. A valid value will have PO Discount Flag set to Y on Discount Type (DISC). This value overrides Discount Code (on the Other Attributes View ).
Bid Line Number	Optional. Enter the line number of the bid for this order line.
Tax Code	To use this field, linking must be turned on. Enter the code representing the tax rate used for only this line. See Tax Code (TAXT) for valid values. The tax type must match the tax type of the code used in Tax Code (on the Other Attributes View ) and all other line tax codes.
Text	Defaults to None [blank] . If you want to associate additional text with this transaction, select the appropriate text type, place your cursor in any field on the line, then select Additional Description . The text window associated with the document type displays. Enter the additional description text, then select Modify:Add . Valid values for this field are: Standard [S] The text entered on Standard Specification (STDS) for this commodity is used. Reference [R] The Text indicator on the requisition referenced on this commodity line determines the text associated with this purchase order. Custom [Y] The text entered on Purchasing Text (PTEX) is used. Select Additional Description to leaf to the Purchasing Text (PTEX) entry for this transaction. No Change [blank]
Revalue Previously Recv Items	Defaults to None [blank] . Select Yes [Y] if you want to revalue previously received goods at the revised unit cost.
Manuf Number	Optional. Enter the number of the manufacturer for this commodity code.
Description	Optional. Defaults to description on Commodity (COMT). Enter a description of this line.
Quantity	Required. Enter the quantity of units being purchased.
Def/Inc/Dec	Defaults to Default [blank] . Required when modifying the Quantity ; otherwise, select Default [blank] . Select Increase [I] if you are increasing the amount or Decrease [D] if you are decreasing the amount.
Unit Cost	Required. Enter the cost per unit of the goods ordered, up to six decimal points. A whole number defaults to six decimal places.
Def/Inc/Dec	Defaults to Default [blank] . Required when modifying the Unit Cost ; otherwise, select Default [blank] . Select Increase [I] if you are increasing the amount or Decrease [D] if you are decreasing the amount.
Line Total	Display only. The cost for the commodity line before any discounts, taxes, or freight charges are factored in is displayed. This amount is calculated by the system by multiplying the quantity for this line by the unit cost.
Discount	To use this field, linking must be turned on. If you have entered Discount Code (on the Other Attributes View or the Commodity Details View ), this field is calculated by the system. If you enter this field and Discount Code is entered, this amount must equal the amount calculated by the system.
Def/Inc/Dec	Default is Default [blank] . Required if modifying Discount ; otherwise, select Default [blank] . Select Increase [I] if the amount is increasing or Decrease [D] if the amount is decreasing.
Tax	Display only. If linking is turned on, the system calculates the tax amount for this line from quantity, discounted unit cost, and the tax rate associated with the tax code applied to this line.
Freight	Conditional. To use this field, linking must be turned on. If Freight Charge Basis is By Quantity [Q] or By Line [D] , enter the total freight charge for this document; otherwise, leave this field blank. When the Freight Charge Basis is By Commodity [C] and this field is blank, the system calculates the freight amount. If you enter a value, regardless of the freight indicator, it must equal the sum of all commodity line freight amounts.
Def/Inc/Dec	Defaults to Default [blank] . Required when modifying Freight ; otherwise, select Default [blank] . Select Increase [I] if the amount is increasing or Decrease [D] if the amount is decreasing.
Total Cost	Optional. The total cost is calculated by multiplying discounted unit cost by quantity plus the tax amount and freight charges.
Name	Optional. Enter the name of the manufacturer for this commodity.

Ref Commodities View

Note: The fields on this view were described in previous views of this window.

The Check Cancellation (CX) cancels checks or warrants written against a payment voucher. This document allows you to reschedule, leave unscheduled, leave closed, or cancel payment vouchers.


Date of Record	Default is the current date. Enter the date ( mm dd yy ) associated with these records.
Accounting Period	Default is inferred from Date of Record . Enter the accounting period ( mm yy ) you want to associate with this record.
Bank Account Code	Required. Enter the bank account that the check or manual warrant was originally drawn against. See Open Check Header Inquiry (OPCH) for valid values.
Cancellation Type	Default is Reschedule [1] . Enter the type of cancellation you want applied to this check or manual warrant. Valid values are: Reschedule [1] Cancel the check and reschedule the payment voucher. Unschedule [2] Cancel the check and put the payment voucher on hold. Cancel [3] Cancel the check, leave the payment voucher closed, and record the liability in the cancel voucher payable account established on System Special Accounts (SPEC). The following value cannot be used to cancel a travel document: Close [4] Cancel the check and back out the payment voucher; disallow cancellation of a partial payment check.
Vendor Code	Required. Enter the same vendor code used for the check or manual warrant being canceled.
EFT Ind	Default is cleared [ N ]. Select [ Y ] when the check you want canceled was processed through Electronic Funds Transfer (EFT).
Check Number	Conditional. Required if you are cancelling a check. Enter the number of the check that you want to cancel.
Manual Warrant Number	Conditional. Required if you are cancelling a manual warrant; otherwise, leave blank. Enter the document number of the manual warrant that you want to cancel.
Travel Check Number	Conditional. Required if you are cancelling a Travel Check (TC). Also required if you are cancelling an Automated Disbursement (AD) or Electronic Funds Transfer (EFT) that was created as a result of employee travel; otherwise, leave blank. Enter the transaction code and document number of the check that you want to cancel.
Scheduled Pay Date	Optional. If Cancellation Type is Reschedule [1] , enter the rescheduled payment date ( mm dd yy ) for the check.
Cash Account	Optional. Used only for manual warrants. If you want to override the account used on the manual warrant, enter the override account. See Balance Sheet Account Index (BACC) for valid values.

The Check Writer Journal Voucher (CJ) document records accounting events resulting from processing the check writer files. The Check Writer Journal Voucher (CJ) document will be loaded into the Suspense File (SUSF), and will be processed during the nightly cycle. The Check Writer Journal Voucher (CJ) document will post to the ledgers as a Journal Voucher (JV) document.


Date of Record	Default is the date the system accepts the document. Enter the date ( mm dd yy ) you want to associate with this document, usually the current date.
Accounting Period	Default is inferred from Date of Record . Enter the accounting period you want associated with these lines (it must be open). Do not enter a future accounting period .
New/Modification [Action]	Default is New [E] . Use Modification [M] if you want to reuse a journal voucher number in the same accounting period. This groups the documents together on the Trial Balance by Accounting Distribution (A611) report.
Override Budget	Default is cleared [N] . Select [Y] to override the pre-approved budgeted amount. For more information, refer to the User's Guide .
Reversal Date	Optional. Enter only if you want this journal voucher automatically reversed. Enter the date ( mm dd yy ) when you want the reversal to take place. When this date is entered, the last character of the journal voucher document number must be E .
Comments	Optional. Enter a descriptive note about this document.
Debit Total	Required. Enter the total amount of the debit lines on this document. This field must equal Credit Total , or the document is rejected.
Credit Total	Required. Enter the total amount of the credit lines on this document. This field must equal Debit Total , or the document is rejected.
Calculated Debit Total	Display only. The system automatically calculates the total amount of debit lines on this document. This field must equal Calculated Credit Total , or the document is rejected.
Calculated Credit Total	Display only. The system automatically calculates the total amount of credit lines on this document. This field must equal Calculated Debit Total , or the document is rejected.
Cash Debit Total	Display only. The system automatically calculates the total of debits for those lines affecting cash control.
Cash Credit Total	Display only. The system automatically calculates the total of credits for those lines affecting cash control.
Budget FY	Default is inferred from Date of Record . If you want these lines recorded in another fiscal year, enter the desired fiscal year. Enter an open year that is not a future fiscal year.
Memo Ref Doc/ Line	Optional. Enter the transaction code, agency, and number of the document related to this journal voucher.
Account Type	Conditional. Select the account type associated with this journal voucher transaction. The journal voucher document has multiple uses. For more information on entering this field, refer to the User's Guide . Valid values are: Asset [01] Liability [02] Fund Balance [03] Asset Offset to Expenses [11] Encumbrance [21] (only allowed under certain circumstances.) Expense/Expenditure [22] Expenditure [23] Expense [24] Revenue [31]
Fund	Required. Enter a Fund code valid on FUN2. Default is inferred from Organization (ORG2) based on the agency and organization entered on this document. Enter the fund if you want to override the default. See Fund Index (FUND) for valid values. The Fund code cannot be a Capital Project Fund code.
Agency	Required. Enter the agency used on this journal voucher. See Agency Index (AGCY) for valid values.
Organization/Sub	Required. Enter the organization and sub-organization (if desired) used on this journal voucher. See Organization Index (ORGN) and Sub-Organization (SORG).
Appropriation Unit	Required. Enter the Program Budget Unit element for the items listed on this voucher. See Program Reference Table (PRFT) for valid values. The Appropriation Program element and Allotment Program element will be inferred from PRFT based on Program Budget Unit.
Activity	Conditional. Enter the activity used on this journal voucher. See Activity Index (ACTV) for valid values.
Function	Conditional. Enter the function used on this journal voucher. See Function (FUNC) for valid values.
Termini	Conditional. Required if Termini Validation Indicator is selected on Agency Project (AGPR) for this project. Enter the mile point, range of mile points, or bridge identifier at which work is performed for a given Highway Route. See Termini Reference Table (TERM) for valid values.
Object/Rev/Sub	Conditional. Enter the object and sub-object associated with this journal voucher OR the revenue source and sub-revenue source associated with the journal voucher. See Object Index (OBJT) and Sub-Object (SOBJ) or Revenue Source Index (RSRC) and Sub-Revenue Source (SREV) for valid values.
BS Account	Conditional. Enter the balance sheet account associated with this journal voucher. See Balance Sheet Account Index (BACC) for valid values.
Job Number	Conditional. Enter the job number associated with this journal voucher. See Job Index (JOBT) for valid values.
Internal Fund	Conditional. If clearing out due to accounts, enter the seller's fund. If clearing out due from accounts, enter the buyer's fund. See Fund Index (FUND) for valid values.
Reference Agency	Conditional. If clearing out due to accounts, enter the reference agency for the seller. If clearing out due from accounts, enter the agency for the buyer. See Agency Index (AGCY) for valid values.
Bank Account Code	Conditional. Enter the bank account associated with this journal voucher. See Bank Account (BANK) for valid values. The journal voucher document has multiple uses. For more information on entering this field, refer to the User's Guide .
Description	Optional. Enter a description for this journal voucher line.
Debit	Enter amounts on the debit side if you are reclassifying expenditures, revenue or balance sheet accounts.
Rept Cat	Conditional. Enter the reporting category associated with this journal voucher. See Reporting Category (RPTG) for valid values.
Vendor/Prov	Default is None [blank] . Required if Vendor Name is Required [Y] on System Control Options (SOP2). This field indicates if the value entered in Code is valid on Vendor (VEN2) or Provider (PROV). Valid values are: Vendor [V] Provider [P] Quantity [Q] None [N]
Code	Conditional. Enter the vendor or provider associated with this journal voucher. See Vendor Index (VEND) or Provider (PROV) for valid values. The journal voucher document has multiple uses. For more information on entering this field, refer to the User's Guide .
Name	Default is inferred from Vendor (VEN2) or Provider (PROV) depending on the value in Code . Enter the name of the vendor or provider for reference purposes. The journal voucher document has multiple uses. For more information on entering this field, refer to the User's Guide .
Credit	Enter amounts on the credit side if you are reclassifying expenditure, revenue or balance sheet accounts.
Cash Indicator	Conditional. Required if JV Cash Indicator Required is Yes [Y] on System Control Options (SOP2); otherwise, select Default [blank] . Valid values are: Yes [Y] This document updates the Collected fields on Agency Project Inquiry (AGPR). No [N] This document updates the Accrued fields on Agency Project Inquiry (AGPR).

The Customer (CU) document is the primary customer window used to enter specific customer information. All customers must be entered on this window before they are used. The Customer (CU) document updates Customer Information (1 of 2) (CUST), Customer Information (2 of 2) (CUS2), and Customer Electronic Funds Transfer (CEFT).


Customer	Key field. Enter the customer/client. The last two characters will be used as the address indicator used to identify multiple locations for the customer.
New/Infer/ Modification [Action]	Blank defaults to New [E] for new entry. Select Modification [M] to indicate modification of a previously entered document.
Corporation Name	Conditional. Required if Individual Name is blank. If the customer is a company or government, enter the customer name here.
Individual Name (Last, First, MI)	Conditional. Required if Corporation Name is blank. Enter the name of the customer if the customer is an individual.

General Information View


Miscellaneous Customer	Default is cleared [ N ]. Select [ Y ] to identify miscellaneous one-time or summary customers.
Alternate Customer	Optional. Enter an alternate identifier for the customer/client.
Customer Type	Optional. Enter the type of customer. Valid values are: Individual [I] Incorporated [C] Partnership [P]
Short Name	Required. Enter the corresponding customer short name.
Division Name	Optional. Enter the corporation division, department or other additional name information.
Address, City, State, Zip	Required. Enter the customer's street address, city, state and zip code. The first five characters of the zip code are required and the last four are optional. Not required if Foreign/Military Address indicator is selected.
Foreign Military Address	If selected [Y], State and Zip Codes not required.
Phone	Optional. Enter the customer's telephone number.
Fax Phone	Optional. Enter the telephone number for the customer's fax machine.

Payable Information View


Accounts Payable Information
Contact Name	Optional. Enter the name of the contact in the customer's accounts payable department.
Phone	Optional. Enter the telephone number for the accounts payable contact.
Bank Name	Optional. Enter the bank with which the customer does business.
Bank Phone	Optional. Enter the telephone number at the customer's bank listed above.
Vendor	Optional. Enter the vendor code cross-reference to Vendor (1 of 2) (VEN2) if this customer is also a vendor with the Commonwealth.
Third Party Code	Optional. Enter the third party that is used for billing the customer. See Third Party Billing (TPAR) for valid values.
Billing Code	Optional. Enter a billing profile for the customer. See Billing Profile (BPRO) for valid values.

Customer Detail View


Date of Birth	Optional. Enter the customer's date of birth ( mm dd ccyy ).
SIC Code	Required if Customer Type = C. Enter the standard industry code for this customer.
Customer Speaks English	Optional. Defaults to No Entry [blank]. Select the appropriate value. Valid values are Yes [Y] , No [N] , and No Entry [blank] .
Customer Status	Default is Active [A] . Valid values are Active [A] , Inactive [I] or Marked for Deletion [D] .
In-State	Default [Y]. Select [N] if the customer is not located In-State.
Project Funding Source	Defaults to No Entry [blank] . If this customer is associated with a project fund, select Yes [Y] . Valid values are Yes [Y] , No [N] , and No Entry [blank] .
Project Funding Source Type	Conditional. Project Funding Source must be Yes [Y] to enter a value other than No Entry [blank] . Select the value that best describes the type of project fund. Valid values are Federal [F] , State [S] , Bond [B] , and Other [O] .
Sex	Defaults to No Entry [blank] . Valid values are No Entry [blank] , Female [F] and Male [M] .
Customer is Tax Exempt	Defaults to No Entry [blank] . Valid values are Yes [Y] , No [N] , and No Entry [blank] .
Mail Returned	Defaults to No Entry [N] . Select Yes [Y] if the customer's address is no longer valid. Valid values are Yes [Y] , No [N] , and No Entry [N] .
Marital Status	Defaults to No Entry [blank] . Valid values are Single [S] , Married [M] , Divorced [D] , or No Entry [blank] .
License/Permit Number	Optional. Enter the license or permit number with which the customer is associated.

EFT Information View

The information on this panel is only required if it is necessary to establish the customer as an electronic funds transfer customer. Otherwise, do not enter information on this panel.


ABA Number/ Check Digit	Required. Enter the ABA routing number and check digit found on the lower left-hand corner of the customer's check.
Application Type	Optional. Enter a default electronic funds transfer application value. Refer to Electronic Funds Transfer Type (EFTA) for valid values.
Infer EFT	Optional. If you wish to change any EFT information from the customer file, check this box and perform Process:Edit. Then, make the changes.
Customer Bank Information
Account #	Required. Enter the customer's bank account number from the check.
Description	Optional. Enter the customer's bank account description.
Name	Required. Enter the customer's bank name.
Address, City, State, Zip Code	Required. Enter the street address, city, state, zip code of the customer's bank.
Checking/Savings [Type of Account]	Required. Select Checking [C] or Savings [S] . This field indicates the type of account to which you want the funds transferred.
Prenote Batch Number	Display only. Displays the batch number of the customer's prenote processing tape that was sent to the bank.
EFT Status	Display only. The customer's electronic funds transfer status is displayed. Valid entries include: Not Eligible for EFT [N] Not eligible for electronic funds transfer. Defaults to Not Eligible for EFT [N] when the customer is added to the Customer Electronic Funds Transfer window (CEFT). Active [A] Currently using electronic funds transfer. Hold [H] Electronic funds transfer is on hold for this customer. Prenote Processing Begun [P] Prenote processing has begun.
Last Status Change	Display only. Displays the last date the customer's status was changed, either on this window or through prenote processing.