KENTUCKY CRIMINAL JUSTICE COUNCIL GRANT PROGRAM BRIEFS

GRANT PROGRAM BRIEFS

Edward Byrne Memorial State and Local Law Enforcement Assistance

Program Description: Federal formula grant program which awards monies to states based on a formula consisting of a base amount of 0.25 percent of the total allocation plus Kentucky's relative share based on population. Funds are available from 28 program areas and are used to create safer communities and improved criminal justice systems.

Who Can Apply: State and local criminal justice system agencies via a unit of local government.

Funding Cycle: July 1 - June 30. Programs may be funded for up to four years (multi-jurisdictional drug enforcement task forces are excluded from this restriction).

Match Required: A minimum of 25% cash.

Other Requirements: States are required to develop a comprehensive strategy plan. 33% of the federal funds awarded to Kentucky must be passed through to locals units of government.

Allowable Uses: Funds may be awarded in 28 authorized purpose areas that are likely to reduce crime, promote public safety, and improve the overall operation of the criminal justice system. A BJA Fact Sheet is available upon request.

Non-fundable Items: Construction (except penal facilities) is prohibited.

Application Deadline: Mid-May.

Review Process: Applications receive a financial and programmatic review; deficiencies are addressed; and recommendations are made for award.

Grant Monitoring: Desk monitoring, quarterly program reports and field monitoring.

Federal Web Site: www.ojp.usdoj.gov/bja/

Victims of Crime Act (VOCA)

Program Description: Federal formula grant based on population. Funds provided to units of local government and nonprofits to provide directservices to crime victims. Funds are typically used to support victim advocate positions.

Who Can Apply: Any private, nonprofit agency providing direct services to victims of crime.

Funding Cycle: October 1 through September 30 (federal fiscal year).

Match Required: Variable match: 20-35% cash and in-kind; 20% match required on programs funded for 1-6 years; 30% match required on programs funded 7-10 years; and 35% match required on programs funded 11 or more years.

Other Requirements: These monies can only be used for direct services to victims of violent crime. Monies can also be used for services to elderly victims of fraud and abuse.

Allowable Uses: VOCA funds can be used for staff salaries, fringe benefits, travel, operating expenses, and equipment used for the purpose of providing direct services.

Non-fundable Items: Funding cannot be used for any administrative purpose, to provide assistance for perpetrators, or services to incarcerated offenders even when the service pertains to the victimization of the individual.

Application Deadline: Mid-June.

Review Process: All applications go through a rating process by a review committee. Applications are then ranked to determine funding. There is a second tier review by in-house staff.

Grant Monitoring: Regional meetings with VOCA and VAWA subgrantees are scheduled to discuss program status and coordination of services.

Federal Web Site: www.ojp.usdoj.gov/ovc/

Violence Against Women Act (VAWA)

Program Description: Federal formula grant program based on population. Funds generally provided for victim advocacy/services (30%), prosecution (25%), law enforcement (25%), discretionary (15%) and courts (5%).

Who Can Apply: Victim service programs, law enforcement, prosecutors, and any program providing service to adultfemale victims of domestic violence and sexual assault.

Funding Cycle: January 1 - December 31.

Match Required: 25% cash and in-kind match required for governmental agencies; no match is required for private nonprofits.

Other Requirements: VAWA funds cannot be used for services to children unless they accompanied their mother during the crime.

Allowable Uses: Personnel and fringe benefits, travel/training, operating expenses, and equipment.

Non-fundable Items: Assistance to perpetrators, male victims and child victims.

Application Deadline: Between the end of September and early October.

Review Process: Grants are rated by a review committee made up of representatives from all program categories. A second review is conducted by administrative staff.

Grant Monitoring: Regional meetings with VOCA and VAWA subgrantees are scheduled to discuss program status and coordination of services.

Federal Web Site: www.ojp.usdoj.gov/vawo/

Local Law Enforcement Block Grant

Program Description: Block grant program based on the number of UCR Part I violent crimes reported to the FBI (based on the annual average for the most recent three years). Funds provided to units of local government for crime reduction and public safety programs (funds typically used for officers, support personnel, overtime, equipment and technology).

Who Can Apply: Agencies who report an identified level of violent crime during the most current three-year-period for which data is available.

Funding Cycle: October 1 - September 30. Programs may be funded for a two year period.

Match Required: 10% cash match, i.e. 1/9 of federal amount.

Other Requirements: Each jurisdiction must establish or designate an advisory group to review the application and must hold a public hearing. Federal funds must be placed in an interest-bearing account.

Allowable Uses: Funds may be awarded in seven program areas. A BJA Fact Sheet is available upon request.

Non-fundable Items: Fixed wing aircraft, yachts, limousines, and real estate.

Application Deadline: August 31.

Review Process: Those invited to apply receive funds upon completion of application requirements.

Grant Monitoring: Staff review quarterly reports and make on-site visits as needed.

Federal Web Site: www.ojp.usdoj.gov/bja/

Law Enforcement Service Fee Fund

Program Description: State funding derived from fee paid by offenders convicted on charges of Driving under the Influence.

Who Can Apply: Kentucky law enforcement agencies.

Funding Cycle: July 1 - June 30.

Match Required: 25% cash match is required for equipment; no match is required for overtime funding.

Other Requirements: Participating officers must have 400 hours basic training plus the DUI field sobriety classes and the breathalyzer operation course or the new 640 hours basic training course.

Allowable Uses: DUI-related overtime, docucams, breath testing devices, and awareness campaigns.

Non-fundable Items: Overtime, equipment and, projects not related to DUI enforcement/awareness.

Application Deadline: Mid-May.

Review Process: A committee composed of Grants Management Branch employees, local law enforcement officials, and local grant writers review and score applications. Projects are ranked and awarded based on highest score until funds are depleted.

Grant Monitoring: Audit and program staff review quarterly reports and initiate telephone/written contact as necessary. New programs receive on-site visit before activities begin. All programs receive on-site visits to the extent possible.

Web Site: To be announced.

Violent Offender Incarceration and Truth in Sentencing

Program Description: Federal funding is provided under three tiers. Each tier has specific requirements which must be met in order to receive funding, i.e. to receive tier one funding a state must provide assurance that it has implemented policies to ensure violent offenders serve a substantial portion of their sentence and provide sufficiently severe punishment for violent offenders, including violent juvenile offenders.

Who Can Apply: State and local governments; however, states are not required to award funding to locals until what is implemented at the state level impacts local jails.

Funding Cycle: Four plus years of award. Funds can be co-mingled and subsequent awards are considered supplements to the original grant.

Match Required: 10% cash.

Other Requirements: States are required to implement drug testing, intervention and sanctions for offenders.

Allowable Uses: To build or expand permanent or temporary correctional facilities to increase space for violent offenders, including local jails, juvenile facilities, privatized facilities and boot camps.

Non-fundable Items: The grant cannot be used for programs.

Application Deadline: Funds are awarded to the Department of Corrections and the Department of Juvenile Justice as they become available.

Review Process: Project priorities are reviewed and discussed with the Justice Cabinet Secretary.

Grant Monitoring: The Bureau of Justice Assistance requires semi-annual and annual reports.

Comment: Funding for this program is not included in the current federal budget.

Federal Web Site: www.ojp.usdoj.gov/cop.voitis

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Bulletproof Vest Partnership Program

Program Description: Federal funds are provided to protect the lives of law enforcement officers by helping states and local units of governments equip their law enforcement officer with armor vests.

Who Can Apply: The Justice Cabinet applies on behalf of state law enforcement officers. Local units of government should visit the Web site - 'vests.ojp.gov.'

Funding Cycle: The entire application and payment process occurs over the Internet. Eligible applicants begin the application process by registering the program's Web site at 'vests.ojp.gov.' Jurisdictions have 4 years after the year in which their application was approved to order, receive and request funding.

Match Required: Up to 50% of total cost.

Other Requirements: The Chief Executive Officer of each jurisdiction must coordinate the vest needs among all of its law enforcement agencies.

Allowable Uses: "Armor Vest" means body armor, no less than Type I, that has been tested through the voluntary compliance testing program operated by the National Law Enforcement and Corrections Technology Center of NIJ.

Application Deadline: See Web site 'vests.ojp.gov.'

Review Process: The Bureau of Justice Assistance reviews the application, requires deficiencies to be addressed, and makes awards to states locals via the Internet.

Grant Monitoring: The Bureau of Justice Assistance monitors direct recipients. The GMB conducts a field visit to ensure vests have been received.

Federal Web Site: www.vests.ojp.gov/

National Criminal History Rrecords Improvement Program

Program Objectives: Federal funds are provided to enhance the quality and completeness of the nation's criminal history record systems; to provide financial and technical assistance to states for the establishment or improvement of computerized criminal history record systems and in their efforts to collect data on stalking and domestic violence; to improve data accessibility and support data transmissions to the national system which will permit the immediate identification of persons who are prohibited from purchasing firearms, are subject to domestic violence protective orders, or are ineligible to hold positions of responsibility involving children, the elderly, or the disabled; and to develop and improve the processes for identifying, classifying, collecting, and entering data regarding stalking and domestic violence into local, state and national crime information databases.

Who Can Apply: The state agency designated by the Governor to administer the NCHIP program. (Kentucky Justice Cabinet)

Funding Cycle: October 1 - September 30.

Match Required: There is no statutory requirement for match; however, the provision of cash or in-kind match by the recipient is encouraged.

Other Requirements: State agencies within the Justice Cabinet meet and prepare the application stating which agencies will receive the funding and the amount.

Allowable Uses: Costs associated with participation in the Interstate Identification Index (III), database automation and record improvements, record flagging, AFIS/livescan, interface with systems compatible with the National Incident-Based Reporting System, relevant equipment, training, and research.

Review Process: Project priorities are reviewed and discussed with the Justice Cabinet Secretary.

Grant Monitoring: The Bureau of Justice Statistics requires semi-annual reports.

Federal Web Site: www.ojp.usdoj.gov/bjs/

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State Justice Statistics Program for Statistical Analysis Centers (SACs)

Program Objectives: To provide financial and technical assistance to state governments for the establishment and operation of Statistical Analysis Centers (SACs) to collect, analyze, and disseminate justice statistics.

Who Can Apply: The state agency authorized by state legislation or executive order and designated with responsibility for this particular program.

Funding Cycle: October 1 - September 30.

Match Required: There is no statutory requirement for match; however, the provision of cash or in-kind match by the recipient is encouraged.

Allowable Uses: Funds may be used to improve the administration of justice by the development of state-level capabilities for collecting, analyzing, utilizing, and disseminating statistical information pertaining to crime and criminal justice, and for providing statistical information to the federal government for national compilations.

Application Deadline: Based upon federal requirements.

Review Process: Project priorities are reviewed and discussed with the Justice Cabinet Secretary.

Grant Monitoring: The Bureau of Justice Statistics requires semi-annual reports.

Federal Web Site: www.ojp. u sdoj.gov/bjs/

Residential Substance Abuse Treatment for State Prisoners Program

Program Objectives: To assist states and units of local government in developing and implementing residential substance abuse treatment programs within state and local correctional facilities in which prisoners are incarcerated for a period of time sufficient to permit substance abuse treatment.

Who Can Apply: State agencies.

Funding Cycle: October 1 - September 30.

Match Required: A 25% cash match is required.

Other Requirements: States must implement or continue to require urinalysis and/or other proven reliable forms of drug and alcohol testing of individuals assigned to residential substance abuse treatment programs in correctional facilities. The program must last between 6 and 12 months; be provided in residential treatment facilities where participating prisoners are set apart from the general correctional population; focus on the substance abuse problems of the inmate; and develop the inmate's cognitive, behavioral, social, vocational, and other skills.

Allowable Uses: Funds may be used to implement residential substance abuse programs that provide individual and group treatment activities for offenders in residential facilities operated by state and local corrections agencies.

Application Deadline: Based upon federal requirements.

Review Process: Project priorities are reviewed and discussed with the Justice Cabinet Secretary.

Grant Monitoring: The Corrections Program Office requires semi-annual reports.

Federal Web Site: www.ojp.usdoj.gov/cop/rsat

Grants to Encourage Arrest Policies

Program Objectives: To implement mandatory arrest or pro-arrest programs and policies in police departments, including mandatory arrest programs and policies for protection order violations; to develop policies and training in police departments that will improve tracking of cases involving domestic violence; to centralize and coordinate police enforcement in groups or units of police officers, prosecutors or judges; to coordinate computer tracking systems to ensure communication between police, prosecutors, and criminal and family courts; to strengthen legal advocacy service programs for victims of domestic violence; and to educate judges in criminal and other courts about domestic violence and to improve judicial handling of such cases.

Who Can Apply: State agencies in non-rural states; state agencies and/or local units of government in rural states. (Kentucky is considered a non-rural state.)

Other Requirements: The Kentucky Justice Cabinet applied for these funds on behalf of the Kentucky Domestic Violence Association.

Allowable Uses: KDVA is using these funds to support "Project Passport" - a program designed to develop a safety zone for the protection of victims and their children that cross the state borders of an 8-state area. Activities include: research on each state's statutory provisions, the current status of criminal justice information systems and current forms used for orders of protection; development of a standardized form to be used by each participating state; creation of a centralized file for protective orders; and training for all law enforcement agencies within each state's borders. The 8-state area includes Kentucky; Ohio, Indiana, Illinois, Tennessee, Virginia, West Virginia and Missouri.

Application Deadline: Current project end date is 12/31/01.

Review Process: Project priorities are reviewed and discussed with the Justice Cabinet Secretary.

Grant Monitoring: Semi-annual reports are required.

Federal Web Site: www.ojp.usdoj.gov/vawo/grants/arrest/descrip.htm

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Application Considerations

Ø Is there support from city/county/state officials for the program?

Ø Is there sufficient match, if required, for the program?

Ø Will the city/county/state continue the program, if successful, once federal seed money has expired?

Ø What programs already exist in the area requesting the funding?

Application Tips

Ø Grants are becoming more competitive due to limited funding and the increasing number of applicants.

Ø Supplanting is a major issue - remember that a grantee cannot request funding for a program/position that is already being paid for with another funding source.

Ø Be sure to check the program guidelines to make sure your organization/agency is eligible to apply for the requested funding, that the match requirements can be met, and that the application only contains fundable expenses.

Ø When writing grant applications, be concise - less is better. Follow the instructions, use data to substantiate the need, pay attention to evaluation issues that would include how you will determine if your project/program is a success.

FOR ADDITIONAL INFORMATION

Kentucky Justice Cabinet

Office of the Kentucky Criminal Justice Council

Grants Management Branch

403 Wapping Street, Suite 100

Frankfort, Kentucky 40601

Phone - 502/564-3251

Fax - 502/564-5244

Program Staff:

Branch Manager Charlotte Ellis - charlotte.ellis@mail.state.ky.us

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Program Coordinator(s) Debra McGovern - debra.mcgovern@mail.state.ky.us